Posted: July 28, 2022, 4:14 p.m. EDT
Items that are determined to be miscellaneous MISC in Attachment D will not be used for pricing evaluation. Attachment D is revised (7.28.2022) to remove MISC line items, titled, VISN8 Reference Lab Line Items - Cost Per Test - MultiStation dated 7.28.2022.
Posted: July 20, 2022, 3:09 p.m. EDT
2 Questions and Answers Question: Section 3: Scope of work, p.7. The term OEM Name is a required field in the VA s contracting module and shall be used as the name of the vendor providing the tests for this requirement. Please confirm that the performing vendor s name should be entered under the OEM name Example: Lab X would be entered into the cell. Answer: Confirmed the name of the vendor performing the test shall be entered. Question: Section 3: Scope of work, p. 7. Are there any additional locations (other than Bay Pines and Orlando VA) that are expecting an onsite processor and should be included in the RFP response? Answer: There are no additional locations for onsite processors. Question: Performance Requirements, section 4.1.5 Tests that are not listed on Attachment D (Reference Lab Line Items) shall be provided as a model for market research purposes. What information is required for the test list that will be provided as a model for market research purposes? Are these tests and this information to be provided as part of Attachment B Testing Locations? Answer: The agency considers market research as general knowledge about the industry. Information obtained for market research purposes will be used to educate the program office on current trends within the industry. Offerors can use their discretion on what information would be deemed relevant for market research purposes. There is no specific requirement to include additional tests on Attachment B. Offerors shall identify additional tests on a separate document as market research or separate the market research updates on Attachment B, if needed. Question: Attachment B Testing Locations. Attachment B and Attachment D do not match, there are tests in one data set that are not in the other. Should Attachment B and Attachment D match? If yes, please provide an updated Attachment B that matches Attachment D Answer: Attachment B provides information about testing location and who will perform tests on a representative (general) sample. There are no criteria for Attachment B and Attachment D to match. Attachment D will become part of the contract, not Attachment B. Question: What action should the responding vendor take with the document SCHEDULE in the RFP response? If there is an action, please clarify what information is needed in the following columns: Column M (UNSPSC) Column N (SIC CODE) Column P (National Stock Number) Column Q (Local Stock Number) Answer: The document labeled SCHEDULE is merely a duplicate of Attachment D. Vendors shall review the SCHEDULE as a template. There are no responses needed for the SCHEDULE document. Question: Attachment D VISN 8 Reference Lab Line Items. There are line items that are MISC test names. Since the tests are unknown and the proposing vendors will be unable to map and price these items, can these be removed from the RFP? Attachment B Item # Tests 38 **QBS CLIENT BTT SERV CD 1555 MAIL OUT TEST 1556 MAIL OUT TEST 1617 MISC CODE 1618 MISC CODE 1619 MISC372 1620 MISCELLANEOUS 1621 MISC-NICHOLS INSTITUTE 1729 No Service Code 2137 SPECIAL TEST-ARUP 2138 SPECIAL TEST-ESOTERIX END 2139 SPECIAL TEST-LAB CORP 2140 SPECIAL TEST-MAYO 2141 SPECIAL TEST-MAYO 2142 SPECIAL TEST-NEOGENOMICS 2143 SPECIAL TEST-NMS 2144 SPECIAL TEST-NMS 2145 SPECIAL TEST-PHENOPATH 2146 SPECIAL TEST-PHENOPATH 2147 SPECIAL TEST-PREV GENETIC 2148 SPECIAL TEST-QUEST CHY 2149 SPECIAL TEST-RDL 2150 SPECIAL TEST-VIRACOR-IBT 2151 SPECIAL-ATHENA 2419 WILD TEST 2420 WILD TEST 2702 SPECIAL TEST-QUEST C 2790 SPECIAL-ESOTERIX COAGULAT 2849 SPECIAL TEST-VIRACOR-IBT- 2979 MISC-ORDER 3224 SPECIAL-BLD CNTR, WI Attachment D Item Number Description 0038 **QBS CLIENT BTT SERV CD 1555 MAIL OUT TEST 1556 MAIL OUT TEST 1617 MISC CODE 1618 MISC CODE 1619 MISC372 1620 MISCELLANEOUS 1621 MISC-NICHOLS INSTITUTE 2136 SPECIAL TEST-ARUP 2137 SPECIAL TEST-ESOTERIX END 2138 SPECIAL TEST-LAB CORP 2139 SPECIAL TEST-MAYO 2140 SPECIAL TEST-MAYO 2141 SPECIAL TEST-NEOGENOMICS 2142 SPECIAL TEST-NMS 2143 SPECIAL TEST-NMS 2144 SPECIAL TEST-PHENOPATH 2145 SPECIAL TEST-PHENOPATH 2146 SPECIAL TEST-PREV GENETIC 2147 SPECIAL TEST-QUEST CHY 2148 SPECIAL TEST-RDL 2149 SPECIAL TEST-VIRACOR-IBT 2150 SPECIAL-ATHENA 2418 WILD TEST 2419 WILD TEST 2701 SPECIAL TEST-QUEST C 2789 SPECIAL-ESOTERIX COAGULAT 2848 SPECIAL TEST-VIRACOR-IBT- 2978 MISC-ORDER 3223 SPECIAL-BLD CNTR, WI 3474 SPECIAL-NATIONL JEW Answer: Attachment J is the VA s attempt to clarify MISC test names. Attachment J provides a list of Specific Tests/Panel Components, Service Code, and CPT that can be used to map out the Government s needs. Question: Where should the proposing vendor include its test description in Attachment D? Since column P, Attachment D is already populated, where should the proposing vendor supply its CPT codes? What information in needed in column N Packaging Multiplier in Attachment D? Answer: Attachment D, column B (Description) provides the name and description for the tests. Offerors shall place additional descriptive data in column C (Comment) in Attachment D. Attachment D, offerors shall update/revise column P with their CPT codes. Attachment D, column N Packaging Multiple refers to the amount of test(s) included in one package of testing. Offerors shall state if each item includes multiple packages. If the item does not include a package, then the Packaging Multiple field shall be one (1). Question: Please confirm the complete listing of locations that will require a bidirectional interface? Answer: Miami VAMC. Bay Pines VA Healthcare System (C.W. Bill Young VA Medical Center and Lee County VA Healthcare Center). James A. Haley Veterans Hospital (Tampa VAMC and New Port Richey VA Outpatient Clinic). Caribbean VA Healthcare System (San Juan, Puerto Rico VAMC). North Florida/South Georgia Veterans Health System [Malcom Randall VA Medical Center (Gainesville), Lake City VA Medical Center, Jacksonville Outpatient Clinic, Sergeant Ernest I. Boots Thomas VA Clinic (Tallahassee), and The Villages Outpatient Clinic]. West Palm Beach VAMC. Orlando VA Healthcare System [Lake Nona Orlando VAMC, Viera VA Healthcare Center, and William V. Chappell, Jr. VA Multispecialty Community Based Outpatient Clinic (CBOC)]. Question: Please confirm the e-mail for proposal submission? Answer: The e-mail for proposal submission is: paul.jarrett@va.gov. Question: Please confirm that hyperlinks are permitted to be included within the offeror s proposal? Answer: Hyperlinks are permitted. Question: May the offeror submit a hyperlink to their commercial laboratory reference test manual? Answer: Yes.
Background
The Department of Veterans Affairs (VA) is seeking reference laboratory testing services for the Veterans Integrated Services Network 8 (VISN 8) medical facilities. The services include providing reference laboratory testing, consultative services, specimen processing services, and transportation of clinical laboratory specimens to the contractor’s laboratory(s). The contract will cover various VA medical facilities located in Florida, Georgia, and Puerto Rico.
Work Details
The contractor is required to provide reference laboratory testing services for all tests listed on the government’s Attachment D (VISN 8 Reference Lab Line Items) as well as all esoteric tests. The contractor must ensure that the testing services meet or exceed the published Turn Around Time (TAT) and provide evidence of a Quality Management Plan and Customer Service structure. Additionally, the contractor is responsible for transportation of clinical laboratory specimens to their laboratory(s), reporting of clinical and anatomic analytical test results, and establishment of an interconnection with the VA for transfer of laboratory test results directly into a VA computer system via the appropriate Laboratory Electronic Data Interchange protocol. The contractor shall also provide at least one specimen processor at each participating Medical Facility for the processing and packaging of laboratory specimens in preparation for transport to the contractor’s laboratory.
Place of Performance
The contract work will be performed at various VA medical facilities within VISN 8, including locations in Florida, Georgia, and Puerto Rico.
