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Purchase and installation of a Gerstel Freestyle Robotic System

ID: 12639526Q0220 • Type: Presolicitation • Match:  95%
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Description

This Presolicitation Notice is issued in accordance with FAR 5.101(c) and serves as a Notice of Intent to award a sole source contract. This is not a request for competitive GERSTEL, Inc. (UEI: ZNMCGLQEMD5) using FAR Part 12 procedures. The purpose of this acquisition is to purchase and installation of two CEM Oracle 6 fat and moisture analyzers. One instrument will be installed at the National Science Laboratory, Gastonia, North Carolina and the other at the National Science Laboratory, Blakely GA. This scientific equipment is used for the determination of moisture and fat content in food sample using the American Association of Analytical Chemists (AOAC) method 2008.06 Moisture and fat in meats. Microwave and nuclear magnetic resonance analysis . It is widely used in analytical chemistry and food laboratories. This method is specifically required by NSL clients.

This notice is not a competitive solicitation. However, all responsible sources may submit a quotation or capability statement, which will be considered by the government. Any party that believes it can meet this requirement should provide a capability statement for the Government's review.

A determination by the government not to compete this proposed contract based on responses to this notice is solely within the discretion of the government. Information received will be used only to determine whether a competitive procurement should be
conducted. The government will not be responsible for any costs incurred responding to this notice. A party may identify their interest and submit a capability statement by July 20, 2026. Responses, including questions regarding this presolicitation notice,
must be sent via email to Latisha Hollman at Latisha.A.Hollman@usda.gov.

Background
The U.S. Department of Agriculture (USDA) is issuing this solicitation for the purchase and installation of a Gerstel Freestyle Robotic System. The contract aims to enhance the capabilities of the National Science Laboratory (NSL) in Blakely, GA, which serves as a reference laboratory for aflatoxin levels in nuts and nut products. The acquisition is intended to modernize the laboratory's analytical processes, specifically for determining moisture and fat content in food samples, which is critical for compliance with American Association of Analytical Chemists (AOAC) methods. GERSTEL, Inc. has been identified as the sole source provider for this equipment.

Work Details
The contract involves the delivery and installation of two CEM Oracle 6 fat and moisture analyzers at the National Science Laboratory locations in Gastonia, NC, and Blakely, GA. Additionally, it includes the purchase and installation of a Gerstel Freestyle Robotic System with an SPE module designed for automatic immune affinity column sample cleanup, concentration, and preparation. The specific items to be delivered include:

1. GER LCT 12663-12 FREESTYLE Robotic System
- Includes robotic system, FREESTYLE software, nitrogen and air supply modules.
2. GER LCT 12668 SPE module for Freestyle Robotic System
- Includes z-axis with holder for SPE cartridges.
3. GER LCT 13946 Rack for SPE columns (18 position).
4. GER LCT 11915 Frame for FREESTYLE trays.
5. GER LCT 11920 FREESTYLE tray for GC vials.
6. GER LCT 12103 Frame for Falcon tube tray.
7. GER LCT 13751 Sample rack for Falcon tubes.
8. GER LCT 14612 Column adapter for SPE columns.
9. GER LCT 14919 Cap for PTFE-cap XANA.
10. GER LCT 14326 Plunger removal tool.
11. GER LCT 14202 AflaCLEAN M1 Select (Aflatoxin M1).
12. Installation services by GERSTEL personnel.
13. On-site analytical support from GERSTEL's Analytical Services Group.

Period of Performance
The total duration of this contract shall not exceed five years, consisting of one base year and four option years.

Place of Performance
National Science Laboratory locations in Gastonia, North Carolina and Blakely, Georgia.

Bidder Requirements
This opportunity is set aside as 'Small Business Set Aside - Total (SBA)'. Bidders must demonstrate their capability to meet all technical requirements outlined in the Statement of Work (SOW), including providing pricing for all items listed.

Overview

Agency
Marketing and Regulatory Programs Business Services (MRPBS) [USDA - APHIS]
Response Deadline
July 20, 2026, 5:00 p.m. EDT Due in 5 Days
Posted
July 14, 2026, 4:17 p.m. EDT
Set Aside
Small Business (SBA)
NAICS
334516 - Analytical Laboratory Instrument Manufacturing
PSC
6640 - Laboratory Equipment And Supplies
Place of Performance
Blakely, GA 39823 United States
Source
Open
Current SBA Size Standard
1000 Employees
Pricing
Likely Fixed Price
Est. Level of Competition
Sole Source
Est. Value Range
Experimental
$90,000 - $180,000 (AI estimate)
Odds of Award
64%
Signs of Shaping
The solicitation is open for 6 days, below average for the Marketing and Regulatory Programs Business Services. 92% of obligations for similar contracts within the Animal and Plant Health Inspection Service were awarded full & open.
On 7/14/26 Marketing and Regulatory Programs Business Services issued Presolicitation 12639526Q0220 for Purchase and installation of a Gerstel Freestyle Robotic System due 7/20/26. The opportunity was issued with a Small Business (SBA) set aside with NAICS 334516 (SBA Size Standard 1000 Employees) and PSC 6640.
Primary Contact
Name
Latisha Hollman   Profile
Email
latisha.a.hollman@usda.gov
Phone
None

Documents

Posted documents for Presolicitation 12639526Q0220

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Additional Details

Source Agency Hierarchy
AGRICULTURE, DEPARTMENT OF > ANIMAL AND PLANT HEALTH INSPECTION SERVICE > USDA APHIS MRPBS
FPDS Organization Code
12K3-6395
Source Organization Code
500025532
Last Updated
July 14, 2026
Last Updated By
latisha.a.hollman@usda.gov
Archive Date
Aug. 4, 2026