Procurement of Furniture Washing and Cleaning Services for the U.S. Embassy in Hanoi, Vietnam.

Background
The U.S. Embassy in Hanoi, Vietnam, is seeking to establish a Blanket Purchase Agreement (BPA) for furniture washing and cleaning services. This contract aims to support the Embassy's operations by ensuring cleanliness and maintenance of its residences and offices over a five-year period from December 2026 to November 2031. The estimated total value of purchases under this BPA is up to USD 39,000, although this does not guarantee any specific quantity or dollar amount will be purchased.

Work Details
The contractor will provide comprehensive furniture washing and cleaning services, which include:

1. Work Area Protection: Use of wet floor signage, cones, and barricades; coordination with warehouse supervisor for placement of mats.

2. Furniture Handling: Moving furniture and equipment as needed for cleaning and returning them post-cleaning with protective materials in place.

3. Vacuuming: Vacuuming all areas prior to steam cleaning.

4. Pre-Conditioning: Treating carpets, sofas, and chairs with safety chemicals; removing gum and stains.

5. Agitation: Mechanically agitating pre-conditioned carpets for proper chemical distribution.

6. Extraction: Steam cleaning carpets after a sufficient dwell time.

7. Drying: Providing dehumidifiers and fans for fast drying.

The pricing structure includes firm-fixed prices in local currency (VND for local vendors or USD for overseas vendors) that must remain fixed for one year, with annual reviews possible for adjustments. Specific items to be cleaned include various sizes of carpets, sofas, chairs, mattresses, curtains, and lamp shades.

Period of Performance
December 2026 to November 2031.

Place of Performance
U.S. Embassy Hanoi, 7 Lang Ha, Hanoi, Vietnam.

Bidder Requirements
Bidders must be willing to accept BPA calls from the U.S. Embassy Hanoi and must ensure that all items meet or exceed the specified requirements outlined in the Statement of Work (SOW). Proposals must include relevant VAT and any other anticipated charges. Selected contractors must accept payment within 30 days after delivery of services and receipt of an original invoice.

Incumbent Analysis (see Incumbents section for more detail)
This opportunity appears to have a confirmed incumbent based on prior BPA activity for similar washing services at the Hanoi location. The confirmed awardee under 19VM3025A0012 (Miscellaneous Foreign Awardees) is associated with “HANOI GSO BPA SETUP FOR WASHING SERVICE HNAK” for 07/15/25–06/30/27, and the closely related/potential incumbent under 19VM3026A0015 shows the same prior BPA setup description and period. The current requirement for furniture washing and cleaning services (e.g., steam cleaning, carpet treatment, and related handling/drying) is consistent with a continuation of the Embassy’s prior washing-service BPA support.