Search Contract Opportunities

Preventative Maintenance and Service for Conveyor Equipment Systems   2

ID: 5000197104 • Type: Sources Sought

Description

*THIS IS NOT A SOLICITATION*

The Internal Revenue Service (IRS) has a requirement for Preventative Maintenance and Service for Conveyor Equipment Systems at the IRS National Distribution Center (NDC).

The NDC possesses various Conveyor Equipment Systems (CES) being utilized for tax product order processing. The CES includes Hytrol Automatic Conveyor/Accumulation/Sorter/Controller Systems, Wipotec-OCS Checkweigher Scanner Scales. The Contractor SHALL perform monthly on-site PM of the CES in accordance with the procedures recommended in the manufacturer's published specifications, and in accordance with the attached Statement of Work (SOW).

Period of Performance: 01/01/2025 - 12/31/2025 (Base) 01/01/2026 - 12/31/2026 (OY1) 01/01/2027 - 12/31/2027 (OY2) 01/01/2028 - 12/31/2028 (OY3)

Place of Performance: 2525 Revenue Drive, Bloomington, IL 61705

SEE ATTACHED (SOW) and please pay close attention to the specific details to include Service Call Response Time for this requirement. If your company can meet the requirement, please respond within the prescribed time to include a capability statement.

Background
The Internal Revenue Service (IRS) has a requirement for Preventative Maintenance and Service for Conveyor Equipment Systems at the IRS National Distribution Center (NDC).

The NDC utilizes various Conveyor Equipment Systems (CES) for tax product order processing, including Hytrol Automatic Conveyor/Accumulation/Sorter/Controller Systems and Wipotec-OCS Checkweigher Scanner Scales.

The current preventative maintenance contract will expire on December 31, 2024, and the IRS seeks to maintain these systems from January 1, 2025, to December 31, 2028. This solicitation aims to establish a firm fixed price requirement contract for one base year and three option years.

Work Details
The Contractor shall perform monthly on-site Preventative Maintenance (PM) of the CES according to the manufacturer’s specifications. Key tasks include:
1. Conducting inspections (visual, operational, and safety), cleaning (internally and externally), lubricating, testing, calibrating/timing, and adjusting all functions/systems as necessary to maintain equipment in good operating condition.
2. Inspections must cover equipment motors, drive/conveyor belts, emergency stops/pulls, rollers, oil/grease in gearboxes, roller chains, control cables, bearings, gears, cams, cylinders, valves, electronic sensors, breakers/fuses, circuit boards, wiring harnesses, actuators, microswitches, connectors, and any other components requiring maintenance or repair.
3. Providing monthly inspection/maintenance checklists of the conveyor equipment.
4. Supplying all PM materials (tools, supplies, cleaners) at their expense; excessive needs will be billed separately.
5. Making recommendations for parts replacement and training plant personnel on routine maintenance functions.
6. Ensuring service personnel are manufacturer-authorized and trained to perform maintenance on the specified equipment.
7. Cleaning work areas after each service visit and warranting all materials and services for a minimum of one year.

Period of Performance
The contract will be performed from January 1, 2025 - December 31, 2025 (Base Year), with options for January 1 - December 31 for the years 2026 (OY1), 2027 (OY2), and 2028 (OY3).

Place of Performance
2525 Revenue Drive, Bloomington, IL 61705
Show All

Overview

Agency
Internal Revenue Service (IRS) [USDT]
Response Deadline
Nov. 13, 2024, 11:00 a.m. EST Past Due
Posted
Nov. 5, 2024, 1:12 p.m. EST
Set Aside
None
NAICS
811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
PSC
J036 - Maint/Repair/Rebuild Of Equipment- Special Industry Machinery
Place of Performance
Bloomington, IL 61705 United States
Source
SAM
Current SBA Size Standard
$12.5 Million
Pricing
Likely Fixed Price
Est. Level of Competition
Low
Est. Value Range
Experimental
$100,000 - $500,000 (AI estimate)
Odds of Award
17%
Signs of Shaping
The solicitation is open for 7 days, below average for the Internal Revenue Service.
On 11/5/24 Internal Revenue Service issued Sources Sought 5000197104 for Preventative Maintenance and Service for Conveyor Equipment Systems due 11/13/24. The opportunity was issued full & open with NAICS 811310 and PSC J036.
Primary Contact
Name
Anthony Turner   Profile
Email
anthony.r.turner@irs.gov
Phone
(904) 451-0755

Secondary Contact

Name
Karla Wheelan   Profile
Email
karla.g.wheelan@irs.gov
Phone
(469) 801-0777

Documents

Posted documents for Sources Sought 5000197104

Question & Answer

Opportunity Lifecycle

Procurement notices related to Sources Sought 5000197104

Incumbent or Similar Awards

Contracts Similar to Sources Sought 5000197104

Potential Bidders and Partners

Awardees that have won contracts similar to Sources Sought 5000197104

Similar Active Opportunities

Open contract opportunities similar to Sources Sought 5000197104

Additional Details

Source Agency Hierarchy
TREASURY, DEPARTMENT OF THE > INTERNAL REVENUE SERVICE > SMALL BUSINESS/SELF EMPLOYED
FPDS Organization Code
2050-RS106
Source Organization Code
100184520
Last Updated
Nov. 29, 2024
Last Updated By
karla.g.wheelan@irs.gov
Archive Date
Nov. 28, 2024