Notice ID: W912LR27QA002
Purchase: PRARNG Meeting Package and Conference Rooms for 5 Dec 2026 to support Yellow Ribbon Reintegration Program (YRRP) Pre-Deployment Event for the 92nd MP BDE and 113th MPAD
Agency: National Guard, Puerto Rico Army National Guard (PRARNG)
Contracting Office: USPFO PR Purchasing & Contracting Division (W912LR)
This is a Request for Quotations (RFQ) for commercial products or commercial services prepared in accordance with RFO / FAR Part 12.201-1, Simplified Procedures. This announcement and the attached SF 1449 solicitation constitute the only solicitation; a separate written solicitation will not be issued.
The Government is issuing this Request for Quotations to procure commercial conference venue, meeting package, and full-day food/catering services for 240 attendees in support of the 92nd MP BDE and 113th MPAD Yellow Ribbon Reintegration Program (YRRP) Pre-Deployment Event.
This acquisition is 100% set aside for Total Small Business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide.
This acquisition is not subject to the Defense Priorities and Allocations System (DPAS).
NAICS Code: 721110 Hotels (except Casino Hotels) and Motels | Size Standard: $40,000,000.00
PSC: V231 Lodging, Hotel/Motel
Period of Performance: 05 December 2026 (0600 hrs to 1700 hrs), with prior-day room setup on Friday, 04 December 2026 (1800 hrs to 2100 hrs) at no additional cost.
Place of Performance: At the contractor's proposed venue in Puerto Rico (within an approximate radius of 30 to 80 miles of Caguas, PR, in accordance with PWS 1.4.1 & 5.1.2).
Delivery and Acceptance FOB Point: DESTINATION
Submission Instructions (Simplified Summary of 52.212-1 Tailored. MUST READ provision in SF 1449)
- Quote Deadline: 19 November 2026 at 2:00 PM Local Time (AST)
- Submission Method: Submit signed and dated quotes via email to prarng-contracting-mbx@army.mil (include copy line to POC Bernadette Barrios Rosario at bernadette.barriosrosario.mil@army.mil). Include the solicitation number (W912LR27QA002) in the email subject line. Do not submit links to cloud/online storage systems or files requiring authentication. The Government shall not be held responsible if the quoter sends their response to the wrong recipient or if the quoter does not sends it to the email specified in the instructions.
- Questions & Answers (Q&A) Schedule:
- Questions Due: Submit all questions via email to prarng-contracting-mbx@army.mil no later than 13 November 2026 at 12:00 PM (Noon) AST. Questions must relate to clarification of requirements, terms, and conditions only. Questions received after this deadline may not be answered due to time constraints. The contracting office will not address questions already explicitly stated in this solicitation and its attachments.
- Posting of Answers: Consolidated Government responses (and any resulting solicitation amendments) are anticipated to be posted to SAM.gov no later than 16 November 2026 at 4:00 PM AST.
- Quote Validity: Quotes must remain firm for 10 calendar days after the solicitation closing date.
- Required Quote Package Contents: To be considered for award, quoters must submit:
- Signed SF 1449 & Amendments: A signed and dated copy of the solicitation form SF 1449 (completing Blocks 12, 17, 23, 24, and 30) with unit and total prices entered in the Section B schedule, plus acknowledgment of any solicitation amendments. NO REPLACEMENTS WILL BE ACCEPTED.
- Commercial Quote & Quoter Information: Your commercial quote (no page limit) showing the solicitation number, company name, address, phone number, SAM Unique Entity Identifier (UEI), CAGE code, EFT indicator (if applicable), and a statement agreeing to all solicitation terms, conditions, and provisions. THIS DOES NOT REPLACES THE SF 1449.
- Meeting Package & Catering Description (PDF Attachment): A PDF attachment demonstrating full compliance with PWS Section 5.0 with sufficient information to allow the Government to assess conformance without requiring substantial clarifications, detailing:
- (A) Venue & Rooms: Venue location and the number and sizes/capacities of the four (4) required conference/training rooms (Main Room for 240, Breakout Room for 100, Child/Youth Room for 20, and Banquet Room for 240).
- (B) Food Services & Menu: Proposed hot buffet breakfast, hot buffet lunch, two (2) snack breaks, beverages, and special dietary options (vegetarian, vegan, gluten-free, kosher, halal).
- (C) Parking: Location and availability of 140 attendee parking spaces on December 5, 2026.
- (D) Prior-Day Setup: Confirmation that the venue areas are available for setup on Friday, December 4, 2026 (1800 2100 hrs) at no cost.
- (E) Subcontracted Venue Commitment Letter (if applicable): If the quoter does not own or operate the proposed venue, the quote must include a signed commitment statement from the venue owner/operator confirming the venue is available in accordance with the PWS and solicitation terms.
- Representations & Certifications: Completed representations/certifications (such as DFARS 252.204-7017) if not already current in SAM.gov.
Basis of Award (52.212-2 Tailored)
The Government will issue a Firm-Fixed-Price (FFP) Purchase Order to the responsible quoter submitting the lowest-priced quote (PRICE ONLY) that conforms to all material terms, conditions, and instructions of the solicitation (see 52.212-1 Tailored and 52.212-2 Tailored) and is determined to be fair and reasonable. Quotes failing to include required documentation (including the signed SF 1449, PDF technical description, or venue commitment letter if subcontracting) will not be considered for award.
Anticipated Date of Award: 25 November 2026.
Attachments (Section J)
- SF 1449 Solicitation: W912LR27QA002
- Attachment 0001: Performance Work Statement PWS 92nd MP Bde and 113th MPAD 2026.pdf (Dated 08 Nov 2026, 10 pages)
- Attachment 0002: Service Contract Act (SCA) Wage Determinations (Puerto Rico) (Dated 10 Nov 2026) Applicable based on venue location: WD 2015-5695 (Rev 30, 08/27/2026), WD 2015-5697 (Rev 30, 08/27/2026), WD 2015-5699 (Rev 30, 08/27/2026), WD 2015-5701 (Rev 30, 08/20/2026), WD 2015-5703 (Rev 30, 08/27/2026), WD 2015-5705 (Rev 29, 08/20/2026), WD 2015-5707 (Rev 31, 08/27/2026), WD 2015-5711 (Rev 31, 08/20/2026), WD 2015-5713 (Rev 31, 08/20/2026), and WD 2015-6045 (Rev 6, 08/20/2026).
Provisions and Clauses (As Contained in Solicitation W912LR27QA002 SF 1449)
FAR Provisions Incorporated by Reference:
- 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (Jan 2017)
- 52.204-7 System for Award Management-Registration (Deviation 2026-O0038) (Feb 2026)
- 52.240-90 Security Prohibitions and Exclusions Representations and Certifications (Deviation 2026-O0038) (Feb 2026)
FAR Provisions Incorporated by Full Text:
- 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Deviation 2026-O0038) (Tailored) (Feb 2026) (Includes Addendum 1: National Guard Agency Protest Program)
- 52.212-2 Evaluation-Commercial Products and Commercial Services (Deviation 2026-O0038) (Tailored) (Feb 2026)
DFARS Provisions Incorporated by Reference:
- 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Sep 2022)
- 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (Oct 2016)
- 252.204-7024 Notice on the Use of the Supplier Performance Risk System (Mar 2023)
- 252.225-7055 Representation Regarding Business Operations with the Maduro Regime (May 2022)
- 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation (Jun 2023)
DFARS Provisions Incorporated by Full Text:
- 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation (May 2021)
FAR Clauses Incorporated by Reference:
- 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017)
- 52.204-13 System for Award Management-Maintenance (Deviation 2026-O0038) (Feb 2026)
- 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (Deviation 2026-O0038) (Feb 2026)
- 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations (Deviation 2026-O0038) (Feb 2026)
- 52.212-4 Terms and Conditions-Commercial Products and Commercial Services (Deviation 2026-O0038) (Feb 2026)
- 52.219-6 Notice of Total Small Business Set-Aside (Deviation 2026-O0038) (Feb 2026)
- 52.222-3 Convict Labor (Deviation 2026-O0038) (Feb 2026)
- 52.222-36 Equal Opportunity for Workers with Disabilities (Deviation 2026-O0038) (Feb 2026)
- 52.222-50 Combating Trafficking in Persons (Deviation 2026-O0038) (Feb 2026)
- 52.222-90 Addressing DEI Discrimination by Federal Contractors (Deviation 2026-O0040, Revision 1) (Apr 2026)
- 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024)
- 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018)
- 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)
- 52.233-3 Protest after Award (Deviation 2026-O0038) (Feb 2026)
- 52.233-4 Applicable Law for Breach of Contract Claim (Deviation 2026-O0038) (Feb 2026)
- 52.240-91 Security Prohibitions and Exclusions (Deviation 2026-O0038) (Feb 2026)
- 52.244-6 Subcontracts for Commercial Products and Commercial Services (Deviation 2026-O0038) (Apr 2026)
DFARS Clauses Incorporated by Reference:
- 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011)
- 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Dec 2022)
- 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (May 2024)
- 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (Jan 2023)
- 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime (Jan 2023)
- 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region (Jun 2023)
- 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Dec 2018)
- 252.232-7010 Levies on Contract Payments (Dec 2006)
- 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel (Jan 2023)
- 252.244-7000 Subcontracts for Commercial Products or Commercial Services (Nov 2023)
- 252.247-7023 Transportation of Supplies by Sea (Oct 2024)
DFARS Clauses Incorporated by Full Text:
- 252.232-7006 Wide Area WorkFlow Payment Instructions (Tailored) (Jan 2023)
