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Overhead Crane inspections and maintenance

ID: 1153265 • Type: Sources Sought • Match:  90%
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Description

This is a SOURCES SOUGHT SYNOPSIS announcement to be used for preliminary market research purposes only. No proposals are being requested or accepted with this synopsis. This is not a solicitation, and no contract shall be awarded from this synopsis. No reimbursement will be made for any costs associated with providing information in response to this synopsis or any follow-up information requests. The purpose of this synopsis is to gain knowledge of interest, capabilities and qualifications of various members of Small Business, 8(a), HUBZone, Service-Disabled Veteran-Owned Small Business (SDVOSB), and Women-Owned Small Business (WOSB) to compete and provide an enclosed snowmobile trailer under a contract that meets the attached DRAFT specifications. A Request for Quote (RFQ) solicitation and firm fixed priced contract is contemplated depending upon the responses to this synopsis. This synopsis summarizes the requirements for the contractor to provide and conduct the manufacturer's recommended detailed inspection of hoist gearbox and coupling and provide OEM oil change and new seals for each of two 10-ton overhead bridge cranes with performance at the Forest Products Laboratory (FPL), Madison, WI. See attached Statement of Work (SOW). All responses shall be submitted electronically to the Purchasing Agent, Christopher Hamilton at christopher.j.hamilton@usda.gov. At minimum responses should include a capabilities statement, and your SAM Unique Entity Identifier (UEI).

Background
The US Department of Agriculture (USDA) is seeking to conduct detailed inspections and maintenance on two 10-ton overhead bridge cranes located at the Forest Products Laboratory (FPL) in Madison, WI.

The Engineering Mechanics and Remote Sensing Laboratory (EMRSL) at FPL performs materials testing on wood and wood products. The cranes are essential for moving and assembling structures used in testing. A recent OSHA inspection indicated that the recommended detailed inspection of the hoist assembly has not been performed recently, necessitating this contract.

Work Details
The contractor is required to perform the following tasks for each of the two 10-ton overhead bridge cranes, models Superior Crane 15490-1 (A) and 15490-2 (B), with electric wire rope hoist model numbers 08E09F02-00027481 and 08E09F03-00027482:

1. Disassemble the hoisting gear to inspect the gearbox and coupling according to manufacturer’s recommendations.
2. Provide an OEM oil change and install a new seal set.

Place of Performance
The contract will be performed at the Forest Products Laboratory (FPL), Madison, WI.

Overview

Response Deadline
Aug. 4, 2025, 12:00 p.m. EDT Past Due
Posted
July 25, 2025, 9:27 a.m. EDT
Set Aside
None
PSC
None
Place of Performance
Madison, WI 53726 United States
Source
SAM

Current SBA Size Standard
$12.5 Million
Pricing
Fixed Price
Est. Level of Competition
Low
Odds of Award
29%
On 7/25/25 USFS Region 9: Eastern Region issued Sources Sought 1153265 for Overhead Crane inspections and maintenance due 8/4/25. The opportunity was issued full & open with NAICS 811310.
Primary Contact
Name
Christopher Hamilton   Profile
Phone
(479) 209-3841

Documents

Posted documents for Sources Sought 1153265

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Additional Details

Source Agency Hierarchy
AGRICULTURE, DEPARTMENT OF > FOREST SERVICE > USDA-FS, CSA EAST 9
FPDS Organization Code
12C2-124448
Source Organization Code
500169662
Last Updated
Aug. 19, 2025
Last Updated By
christopher.j.hamilton@usda.gov
Archive Date
Aug. 19, 2025