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OEM Maintenance and Service Agreement for two GE Digital X-Ray Rooms

ID: IHS1512590 • Type: Sources Sought
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Description

This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. Pursuant to 48 CFR Part 326, Subpart 326.603-3 and IHM 5.5-6, Indian Health Service must use the negotiation authority of the Buy Indian Act, 25 U.S.C. 47, to give preference to Indian Economic Enterprises (IEE) whenever the use of that authority is authorized and practicable.

The Government is seeking to identify Indian Small Business Economic Enterprises (ISBEEs) capable of performing the below Indian Health Services (IHS) requirement. Any vendor responding to this notice should submit their capability statement as well as the Buy Indian Act Indian Economic Enterprise Representation Form (attached). Instructions for submission are outlined below.

Indian Small Business Economic Enterprises (ISBEEs) and other small business are highly encouraged to respond to this notice. However, firms should understand that generic capability statements are not sufficient for effective evaluation of their capacity and capability to perform the work required. Responses must directly demonstrate the company's capability, experience, and ability to provide offeror with a comprehensive coverage for service and repair of 2 GE Discovery XR656 Digital Xray Rooms, 2 GE Optima XR240 AMX Digital Portable XRay Machines, 6 GE XR FlashPad Digital Wireless Detectors including tube coverage, battery replacement, peripheral devices, printers, software/quality updates, and replacement parts at Lawton Indian Hospital.

The Government requests interested parties submit a written response to this notice, which includes:

a. Company Name.

b. Company Socioeconomic Status.

c. Company System for Award Management (SAM) Unique Entity Identifier (UEI) number.

d. Company point of contact, mailing address, and telephone number(s), and website address

e. Name, telephone number, and e-mail address of a company point of contact who has the authority and knowledge to clarify responses with government representatives.

f. DUNS Number:

g. Cage Code:

h. Tax ID

i. Date submitted.

j. Applicable company GSA Schedule number or other available procurement vehicle.

k. Company's System for Award Management (SAM) registration status. All respondents must register on the SAM located at http://www.sam.gov/.

l. Submit Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form (attached)

Disclaimer and Important Notes. This notice does not obligate the Government to award contract. Any information provided by industry to the Government as a result of this sources sought synopsis is strictly voluntary. Responses will not be returned. No entitlements to payment of direct or indirect costs or charges to the Government will arise as a result of contractor submission of responses, or the Government's use of such information or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published on a government GPE. However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

How to respond: Please include the notice RFQ1758390 in the subject line. Responses must be submitted via email to the Contract Specialist, Mrs. Audrey Yackeyonny at audrey.yackeyonny@ihs.gov no later than 3:00 PM CST on May 30, 2025.

Capability statements will not be returned and will not be accepted after the due date. The maximum number of pages for this submission is five (5) pages.

Background
The Indian Health Service (IHS) is seeking to identify Indian Small Business Economic Enterprises (ISBEEs) capable of performing maintenance and service for medical imaging equipment at the Lawton Indian Hospital. This initiative is in accordance with the Buy Indian Act, which mandates preference for Indian Economic Enterprises when feasible. The goal of this contract is to ensure comprehensive coverage for the service and repair of specific GE medical imaging equipment.

Work Details
The contractor will provide a 1-year comprehensive maintenance and service agreement for two GE Discovery XR656 Digital X-ray Rooms, two GE Optima XR240 AMX Digital Portable X-ray Machines, and six GE XR FlashPad Digital Wireless Detectors. The services include:

- OEM Planned Maintenance Service per OEM specifications;
- OEM Routine System Calibration Tests;
- OEM Quality Assurance Evaluations;
- table repairs;
- unscheduled repair visits with a 6-hour on-site response time, including OEM replacement parts, travel, and labor;
- grid replacement;
- next-day delivery of repair parts by 10:30 AM;
- software and quality updates as recommended by GE Healthcare;
- unlimited technical support calls with a 30-minute response time;
- a 97% uptime guarantee;
- normal business hours coverage from Monday to Friday, 8 AM – 5 PM CST excluding Federal Holidays;
- submission of service reports within five business days after services rendered;
- prior notification to the Biomedical Engineering Department before performing any services;
- signing in/out at the Security Office upon entering/exiting the facility for service; and
- invoicing requirements including details such as amount for services rendered, payment address, invoice number, purchase order number, and service date.

Period of Performance
1 year with 4 option years available.

Place of Performance
Lawton Indian Hospital

Overview

Response Deadline
May 30, 2025, 4:00 p.m. EDT Past Due
Posted
May 21, 2025, 2:31 p.m. EDT
Set Aside
Indian Small Business Economic Enterprise (DOI-only) (ISBEE)
Place of Performance
Lawton, OK 73507 United States
Source
SAM

Current SBA Size Standard
$34 Million
Est. Level of Competition
Low
Odds of Award
29%
Signs of Shaping
62% of obligations for similar contracts within the Indian Health Service were awarded full & open.
On 5/21/25 Indian Health Service issued Sources Sought IHS1512590 for OEM Maintenance and Service Agreement for two GE Digital X-Ray Rooms due 5/30/25. The opportunity was issued with a Indian Small Business Economic Enterprise (DOI-only) (ISBEE) set aside with NAICS 811210 (SBA Size Standard $34 Million) and PSC J065.
Primary Contact
Name
Audrey Yackeyonny   Profile
Phone
(580) 354-5381

Secondary Contact

Name
JARROD L PRINCE   Profile
Phone
(580) 354-5378

Documents

Posted documents for Sources Sought IHS1512590

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Additional Details

Source Agency Hierarchy
HEALTH AND HUMAN SERVICES, DEPARTMENT OF > INDIAN HEALTH SERVICE > LAWTON INDIAN HOSPITAL
FPDS Organization Code
7527-75H721
Source Organization Code
500188683
Last Updated
June 15, 2025
Last Updated By
jarrod.prince@ihs.gov
Archive Date
June 14, 2025