OCO Dining Hall Walk-in Freezer Replacement

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation; offers are being requested, and a separate written solicitation will not be issued.

Solicitation number 12441926Q0033 is issued as a Request for Quotation (RFQ) for Oconaluftee Job Corps CCC - Dining Hall Walk-in Freezer Replacement

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The applicable North American Industry Classification Standard Code is 333415. The small business size standard is 1,250 employees. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency.

See attachment 12441926Q0033 for applicable clauses, instructions, and evaluation criteria.

The Government is planning a pre-proposal conference (site visit), during which potential offerors may obtain a better understanding of the work required.

Offerors are encouraged to submit all questions in writing at least two (2) days prior to the

conference. Questions will be considered at any time prior to or during the conference; however,

offerors will be asked to confirm verbal questions in writing.

In order to facilitate conference preparations, contractors must RSVP with the number of

attendees no later than 48 hours prior to the start of the site visit. RSVPs must be sent to Rebecca

Ensley at Rebecca.Ensley@usda.gov or (828) 497-8037, and CC Nicholas Zane at

nicholas.zane@usda.gov.

***You are required to RSVP for the Site Visit.

Offerors are cautioned that, notwithstanding any remarks or clarifications given at the conference, all terms and conditions of the solicitation remain unchanged unless they are changed by amendment to the solicitation. If the answers to conference questions, or any solicitation amendment, create ambiguities, it is the responsibility of the offeror to seek clarification prior to submitting an offer.

The conferences will be held at the following locations for the corresponding line items and Forests listed in the Schedule of Items:

POC: Rebecca Ensley

Date: Thursday, June 18th

Time: 0900 (9:00AM) EST

Location: 502 Oconaluftee Job Corps Rd, Cherokee, NC 28719

Questions shall be submitted via email to Angela Rose at angela.rose@usda.gov or Nicholas Zane at nicholas.zane@usda.gov and are due no later than 09 Jul 2026, at 1700 EST. This will ensure enough time to respond before the solicitation period ends. Please include the solicitation name and number as the subject line of the email. Questions after this time will not be considered.

Offers submitted in response to this solicitation shall include all items listed in AGAR 452.215-71 (c) listed above. Submit offer by email to nicholas.zane@usda.gov so that it is delivered into this inbox by 14 Jul 2026 at 1700 EST. Offerors will submit all questions in writing by 09 Jul 2026 at 1700 EST. An abstract of the questions and answers, and a list of conference attendees, will be disseminated when appropriate.

Background
The USDA Forest Service is issuing this solicitation for the replacement of the Dining Hall Walk-in Freezer at the Oconaluftee Job Corps CCC. The goal of this contract is to ensure that the facility has a reliable and efficient walk-in freezer to support its operations. This acquisition is set aside for small business concerns, with a focus on providing opportunities for responsible sources to submit quotations.

Work Details
The contractor will be responsible for replacing the existing walk-in freezer at the Oconaluftee Job Corps CCC. The work includes:
- Delivery of a new walk-in freezer within 90 days after receiving the Notice to Proceed (NTP).
- The project location is 502 Oconaluftee Job Corps Rd, Cherokee, NC 28719.
- All work must comply with specifications outlined in attached documents including drawings, photos, site plans, and specifications.
- A payment bond is required.
- The contractor must begin performance within 10 calendar days after receiving the award and complete it within 90 calendar days after NTP.

Period of Performance
The period of performance for this contract is from July 31, 2026, to October 30, 2026.

Place of Performance
The work will be performed at 502 Oconaluftee Job Corps Rd, Cherokee, NC 28719.

Bidder Requirements
Bidders must be small business concerns as this solicitation is set aside for them. They are required to furnish any necessary performance and payment bonds within 10 calendar days after award. Additionally, bidders must demonstrate prior experience with similar projects and provide a technical proposal that meets all requirements outlined in the solicitation.