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Notice of Intent to Sole Source; UpToDate Medical Reference Database

ID: 70Z02325CHSWL0001 • Type: Special Notice • Match:  100%
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Description

General Description: The US Coast Guard (USCG) intends to award a sole source contract to UpToDate, Inc., the original content provider, for the subscription and access to their proprietary Online Medical Reference Database (MRD). This procurement is being conducted under the authority of FAR 13.106-1(b)(1), Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

Rationale: The rationale for this sole source procurement is based on the Coast Guard physicians need for an Online Medical Reference Database provided by UpToDate, Inc. As the unique content provider, UpToDate possesses technical knowledge, proprietary clinical tools, and specialized expertise required to deliver evidence-based, peer-reviewed, physician-authored medical reference content. No other vendor has the capability to provide the required database access and associated services due to the proprietary nature of the content and platform.

UpToDate is uniquely capable of satisfying the government's operational and clinical needs as described in the attached justification.

Actions Taken to Remove Barriers to Competition: A search was conducted of strategic sourcing vehicles (SSVs) for DHS and the Coast Guard, but none were in scope or provided this type of service. A deeper review was conducted of the Defense Logistics Service (DLS), General Services Administration (GSA), Veterans Affairs (VA), and SAM.gov, none of which identified an existing government vehicle capable of meeting this requirement. Market research confirmed extensive use of UpToDate by DHS, Universities, fellow Military Services, and many others on a sole-source basis.

Conclusion: Based on the unique capabilities of UpToDate, Inc., the USCG intends to proceed with awarding a sole source contract to UpToDate, Inc., for the subscription and access required.

For any questions or concerns regarding this notice, please contact Jamison Harned, Contracting Officer, at Jamison.w.harned@uscg.mil.

Background
The US Coast Guard (USCG) intends to award a sole source contract to UpToDate, Inc., the original content provider, for subscription and access to their proprietary Online Medical Reference Database (MRD). This procurement is based on the unique capabilities of UpToDate, which possesses the technical knowledge and specialized expertise required to deliver evidence-based, peer-reviewed medical reference content essential for Coast Guard physicians.

Work Details
The contract will provide 218 privileged Coast Guard healthcare providers and approximately 750 non-privileged health personnel with quick-access, concise, reliable, evidence-based online Medical Resource Database (MRD) to support clinical decisions. Access will be available through personal or government-furnished desktop, laptop, or mobile devices. The MRD must furnish comprehensive drug information including indications, dosing, contraindications, side effects, safety/monitoring, pregnancy/lactation considerations, pharmacology, and a drug interaction checker. It is critical for reducing errors and improving care consistency. Additionally, the database must enable healthcare professionals to earn continuing education credits required to maintain active state licenses and board certifications.
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Overview

Agency
Department of Homeland Security (DHS)
Response Deadline
Sept. 17, 2025, 10:00 a.m. EDT Due in 8 Days
Posted
Sept. 2, 2025, 9:18 a.m. EDT
Set Aside
None
NAICS
519290 - Web Search Portals and All Other Information Services
PSC
DA10 - IT And Telecom - Business Application/Application Development Software As A Service
Place of Performance
Washington, DC United States
Source
Open
Current SBA Size Standard
1000 Employees
Est. Level of Competition
Sole Source
On 9/2/25 Department of Homeland Security issued Special Notice 70Z02325CHSWL0001 for Notice of Intent to Sole Source; UpToDate Medical Reference Database due 9/17/25.
Primary Contact
Name
Jamison Harned   Profile
Email
jamison.w.harned@uscg.mil
Phone
(571) 613-5151

Documents

Posted documents for Special Notice 70Z02325CHSWL0001

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Additional Details

Source Agency Hierarchy
HOMELAND SECURITY, DEPARTMENT OF
FPDS Organization Code
7000-7000
Source Organization Code
100011942
Last Updated
Sept. 2, 2025
Last Updated By
jamison.w.harned@uscg.mil
Archive Date
Oct. 2, 2025