Notice of Intent to Sole Source-Olympus BX53F2 and BX43 Microscopic Systems

Agency: Department of Health and Human Services (HHS), National Institutes of Health (NIH), Clinical Center, Department of Laboratory Medicine

Notice Type: Special Notice / Notice of Intent to Sole Source

Authority: This acquisition is being conducted under the authority of FAR 6.302-1, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

Response Due Date: May 30, 2026 at 4:30 PM EST

Description

The National Institutes of Health (NIH), Clinical Center, Department of Laboratory Medicine intends to negotiate and award a sole source firm-fixed-price purchase order to Evident Scientific MIS, Inc., 140 Kendrick Street, Needham, MA 02494, for the procurement and installation of Olympus BX53F2 and BX43 clinical microscopy systems, integrated camera systems, Cellsens software licenses, and associated accessories required to support Hematology diagnostic operations within the NIH Clinical Center.

Requirement Details

• Two (2) BX53F2 Dual Observation Microscopes with DP75 Cameras
• Two (2) Cellsens software licenses
• Three (3) BX43 Microscopes
• One (1) DP23 Camera with dual observation attachment
• Associated Cellsens software licenses and accessories

Background

The Department of Laboratory Medicine serves as the clinical laboratory for the NIH Clinical Center and provides laboratory support for patient care, clinical research protocols, and training in clinical pathology. The upgraded Olympus microscopy systems are required to improve diagnostic accuracy, workflow efficiency, staff safety, and laboratory compliance within the Hematology Service. The BX53F2 microscopes provide enhanced brightfield visualization with LED illumination to support evaluation of clinically significant cellular morphology and chromatin detail during review of peripheral blood smears and bone marrow specimens. Integrated camera systems and Cellsens software will support real-time case sharing, communication with care teams, backup imaging capability during slide scanner downtime, and SoftPath image integration within pathology reports.

Sole Source Justification

Evident Scientific MIS, Inc. is uniquely qualified as an authorized distributor and service provider for Olympus clinical microscopy systems and has demonstrated the capability to provide compatible hardware, software integration, installation, warranty support, training, and ongoing technical support necessary for high-complexity clinical laboratory operations. The proposed contractor possesses specialized expertise in configuring microscopy systems for hematology and pathology applications, including integration with existing Cellsens imaging software and SoftPath reporting workflows.

Submission Information

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTATIONS. However, interested parties may identify their interest and capability to respond to this requirement by submitting capability statements. Capability statements must demonstrate the ability to provide the required Olympus microscopy systems, integrated software compatibility, installation, warranty support, and related technical services. Please include 26-005825 in all email

Responses to this notice shall be submitted electronically via email no later than the response due date listed above. Responses received after the due date may not be considered.

Contracting Office Contact:

Shasheshe Goolsby

Team Leader

Hospital and Laboratory Support Division

Office of Acquisition and Logistics Management

National Institutes of Health

Email: shasheshe.goolsby@nih.gov

Disclaimer

All responsible sources may submit a capability statement, proposal, or quotation which shall be considered by the agency. A determination by the Government not to compete this proposed acquisition based upon responses to this notice is solely within the discretion of the Government.