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Notice of Intent to Award Sole Source - Tech Camera Upgrades

ID: 106925A9919 • Type: Special Notice
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Description

The U.S. Department of State, Bureau of Global Acquisitions, Acquisition Management Directorate, Office of Diplomatic Mission Support, Office of Security, Security Staffing and Countermeasures Division (GA/AMD/DMS/SEC/SSC) intends to award a sole source, firm-fixed price purchase order to Van Cleave & Associates, Inc for Tech Camera Upgrades for DS/CTS/CTI/CIF. The primary objective of this acquisition is to purchase specialized equipment to replace end of life, outdated equipment that no longer meets necessary security requirements and is no longer supported by the manufacturer for firmware updates.

This acquisition is conducted under the authority of FAR 13.106-1(b)(1)(i) for purchases where only one source is reasonably available. The required items are commercial, and not all items are available via GSA or NASA SEWP. Of those that are, pricing was found to be higher than that proposed by the vendor. Market research confirmed the vendor is the only known source able to deliver all required items as a single package.

The anticipated award date is on or around August 1, 2025.

**All responsible sources may submit a bid, proposal, or quotation which shall be considered by the agency.** See attachment for list of items, manufacturer and part numbers, descriptions, and quantities needed for this requirement. Destination: Springfield, VA. Delivery Schedule: 5 weeks ARO.

Background
The U.S. Department of State, Bureau of Global Acquisitions, Acquisition Management Directorate, Office of Diplomatic Mission Support, Office of Security, Security Staffing and Countermeasures Division (GA/AMD/DMS/SEC/SSC) intends to award a sole source, firm-fixed price purchase order to Van Cleave & Associates, Inc for Tech Camera Upgrades for DS/CTS/CTI/CIF.

The primary objective of this acquisition is to purchase specialized equipment to replace end-of-life, outdated equipment that no longer meets necessary security requirements and is no longer supported by the manufacturer for firmware updates. Market research confirmed that Van Cleave & Associates, Inc is the only known source able to deliver all required items as a single package.

Work Details
The contract includes the procurement of the following items:
- i-PRO WV-S61301-Z2 2MP PTZ Indoor Network Dome Camera: 10 units
- Axis Communications F9114-R Mk II 4-Channel Main Unit: 10 units
- AXIS TF9902 Surface Mount: 10 units
- Axis Communications F2107-RE 5MP Standard Sensor (8-Pack): 1 pack
- Axis Communications F2107-RE 5MP Standard Sensor: 2 units
- Axis Communications F2115-R Varifocal Indoor Sensor: 10 units
- Axis Communications F7225-RE Pinhole Sensor (8-Pack): 3 packs
- Axis Communications TU6007-E Cable (26', 4-Pack): 10 packs
- Axis Communications TU6007-E Cable for F Series (3.3', 4-Pack): 10 packs
- Axis Communications TU6002 Right-Angle SMA Adapter (10-Pack): 5 packs
- Axis Communications TF1901-RE Swivel Mounts for Select Sensors & Cameras (4-Pack): 6 packs
- Axis Communications F8203 Fixed Mount Bracket (5-Pack): 6 packs
- Axis Communications TW4100 Front Windshield Mount: 12 units
- Axis Communications TW4101 Rear Windshield Mount: 12 units
- Axis Communications TF1902-RE Mounting Brackets for Select Sensors & Cameras (4-Pack): 25 packs
- Axis Communications TF1801-R Lens Hood (4-Pack): 12 packs
- Axis Communications F8202 Straight Mounting Brackets for F1025 Pinhole Sensor Unit (5-Pack): 6 packs
- Axis Communications F8211 Pinhole Trim Ring for Axis F1025 Sensor Unit (10-Pack): 3 packs
- Axis Communications F8212 Pinhole Trim Ring for Select Axis Sensor Units & Network Cameras (10-Pack): 3 packs
- Axis Communications TF1202-RE Recessed Mount (4-Pack): 8 packs
- Axis Communications TF1802-RE Lens Protectors for F2105-RE Standard Sensor (4-Pack): 8 packs
- Sierra Airlink XR60 Ruffed 5G Router: 10 units
- Sierra Wireless Airlink Paddle Cellular Antennas, Right Angle, Black 1 5G/LTE (SMA M): 40 units
- Sierra Wireless AirLink Paddle WiFi Antenna -2.4/5GHz: 20 units
- Semtech 7in1 Dual Sharkfin Antenna -4x5G, GNSS L1/L5, 2xWiFi 2.4/5GHz, Bolt Mount, 4m, Black: 10 units
- Semtech 6001505 Magnetic Mounting Adapter: Mount antenna to vehicle roof without drilling a hole: 10 units.

Period of Performance
The anticipated award date is on or around August 1, 2025.

Place of Performance
Destination: Springfield, VA.
Show All

Overview

Agency
DOS Office of Acquisition Management (AQM) [DOS]
Response Deadline
July 31, 2025, 12:00 p.m. EDT Past Due
Posted
July 28, 2025, 12:20 p.m. EDT
Set Aside
Small Business (SBA)
NAICS
423410 - Photographic Equipment and Supplies Merchant Wholesalers
PSC
6710 - Cameras, Motion Picture
Place of Performance
Springfield, VA United States
Source
SAM
Current SBA Size Standard
200 Employees
Pricing
Fixed Price
Est. Level of Competition
Sole Source
Signs of Shaping
57% of obligations for similar contracts within the DOS Office of Acquisition Management were awarded full & open.
On 7/28/25 DOS Office of Acquisition Management issued Special Notice 106925A9919 for Notice of Intent to Award Sole Source - Tech Camera Upgrades due 7/31/25.
Primary Contact
Name
Sara Marron   Profile
Email
marronsm2@state.gov
Phone
None

Secondary Contact

Name
Lily Fangio   Profile
Email
fangios@state.gov
Phone
(202) 406-0158

Documents

Posted documents for Special Notice 106925A9919

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Additional Details

Source Agency Hierarchy
STATE, DEPARTMENT OF > STATE, DEPARTMENT OF > ACQUISITIONS - AQM MOMENTUM
FPDS Organization Code
1900-AQMMA
Source Organization Code
500026360
Last Updated
July 28, 2025
Last Updated By
marronsm2@state.gov
Archive Date
Aug. 15, 2025