Notice of Intent to Award Sole Source - Cvent Enterprise Platform License and Registration Services

Background
The National Institute of Allergy and Infectious Diseases (NIAID) is seeking to continue its enterprise event management and registration services to support the Office of Workplace Solutions/Integrated Services and Solutions Branch (OWS/ISSB).

The goal of this contract is to maintain continuity in ongoing event management operations, which includes managing approximately 9,500 registrations annually. The contract is awarded to Cvent for their enterprise platform that provides essential features for effective event management.

Work Details
The contract includes the following products and services:
1) Cvent Enterprise Platform Annual License - This encompasses Registration, Attendee Hub, OnArrival Premium, and Essentials product licenses.
2) Branding Package, Single Sign-On (SSO), API Standard Access, 1 TB video storage, and uncapped platform user logins.
3) Annual registration quantity for approximately 9,500 attendees.

The detailed breakdown of the items includes:
- Base Period: 10/30/2026 to 10/29/2027
- Quantity: 1 (Cvent Enterprise Platform Annual License)
- Quantity: 9,500 (Registration per attendee)
- Option Periods extend from 10/30/2027 to 10/29/2030 with similar quantities and services.

Period of Performance
The period of performance for the base contract is from October 30, 2026, to October 29, 2027, with options extending through October 29, 2030.

Place of Performance
Services will be performed at NIAID's headquarters located at 5600 Fishers Lane, Rockville MD 20852.

Bidder Requirements
Bidders must be authorized distributors or OEMs of the Cvent platform. There are no specific set-aside requirements mentioned for this contract.

Incumbent Analysis (see Incumbents section for more detail)
This opportunity appears to have a confirmed incumbent, as NIAID has awarded Cvent multiple prior event management system software renewal and registration-with-enterprise-license renewal contracts (e.g., 75N93020P00396 valued at $249,974 for 03/30/20–03/29/25, and additional renewals in 75N93023P00448 and 75N93024P00411). The prior awards describe Cvent event management software renewals and registrations tied to the enterprise license, which aligns with the current requirement for continued Cvent enterprise platform licensing and registration services supporting approximately 9,500 registrations annually.