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NNSY Industry Day Event Space   2

ID: N4215826RX_Industry_Day • Type: Sources Sought • Match:  95%
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Description

THIS IS NOT A REQUEST FOR QUOTE OR PROPOSAL.

This Sources Sought/Request for Information (RFI) notice is issued by Norfolk Naval Shipyard (NNSY) for the sole purpose of conducting Market Research in accordance with Federal Acquisition Regulation (FAR) Part 10, for Norfolk Naval Shipyard's Industry Day. This effort is to seek out qualified sources capable of providing services. No solicitation is available at this time.

The anticipated North American Industry Classification System (NAICS) code is 531120 - LESSORS OF NONRESIDENTIAL BUILDINGS (EXCEPT MINIWAREHOUSES). The anticipated Product Service Code (PSC) is X1AB LEASE/RENTAL OF CONFERENCE SPACE AND FACILITIES. The Government anticipates issuing a Firm Fixed Price (FFP) contract for the required services.

THE SUBMISSION OF THIS INFORMATION IS FOR PLANNING PURPOSES ONLY AND IS NOT TO BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT TO PROCURE ANY ITEM, NOR FOR THE GOVERNMENT TO PAY FOR THE INFORMATION SUBMITTED OR FOR ANY COSTS ASSOCIATED WITH PROVIDING THE INFORMATION. The Government will not return any information submitted, nor will the Government compensate any company who responds to this Notice. Proprietary information submitted will be protected, when so designated. The following key information is requested:

  1. Company name, address, telephone number, CAGE code, point of contact (name, phone # and e-mail). If your company is a small business, please identify the socioeconomic status.
  2. Explanation of the company's ability to perform 100% of the efforts required. This statement shall not reiterate or duplicate the language set forth in this notice or language from the attached DRAFT SOW. Your CAPABILITIES STATEMENT shall demonstrate your company's ability to perform these critical tasks in their entirety.
  3. Provide a Rough Order of Magnitude.
  4. Provide a description of any similar previous work.

Responses must be submitted no later than 18 November 2025 at 10:00 AM EST.

Interested sources should send requested information in a single Adobe Acrobat (.pdf) email attachment to Jordan Moore, Contract Specialist, at jordan.e.moore.civ@us.navy.mil. NO HARD COPY OR FACSIMILE SUBMISSIONS SHALL BE ACCEPTED. Requests for a solicitation package will not be honored nor will technical point-of-contact information be provided.

By submitting information, the vendor is self-certifying that neither the requestor nor the principal corporate officials and owners are currently suspended, debarred, or otherwise ineligible to receive contracts from any federal agency. Furthermore, prospective awardee must be registered in the System for Award Management (SAM) database prior to award, during performance, and through final payment. Contractors may obtain information on registration and annual confirmation requirements by calling 866-606-8220 or via the Internet at http://www.sam.gov.

Background
Norfolk Naval Shipyard (NNSY) is conducting Market Research for its Industry Day event. The purpose of this solicitation is to identify qualified sources capable of providing rental spaces and related services for the event. This effort aims to gather information for planning purposes only, with no commitment from the government to procure any items.

Work Details
The vendor shall provide two rental spaces (preferably connected) for the NNSY Industry Day, accommodating up to 250 people. The services required include:
- Setup cost, with setup required by 6:30 AM on the event day.
- Breakdown cost, with breakdown not to occur before 5:00 PM on the event day.
- A total of 250 ballroom chairs.
- Multimedia capabilities including multiple displays (preferably no projector) and a speaker system connected to a wireless microphone.
- Six 8’ x 30” presenter tables with black skirts and three chairs per table.
- One podium with a wireless microphone.
- Fifteen electrical power cords and outlet access for laptops.
- Seventy-seven 8’ x 30” tables with black skirts (57 in one space and 20 in another), each with three chairs.
- High-speed internet (Wi-Fi) for client hotspot and a hardwire box as backup at the registration desk.
- Two registration tables with black skirts and two chairs each.
- Two large trashcans (approximately 30 gallons) to be emptied as needed throughout the day.
- All access, custodial services, utilities, and personnel needed to maintain facility operations during the event must be provided by the vendor.
- Clean and maintained bathroom facilities should be convenient to conference areas.
- Parking costs at the venue site must be included.

Period of Performance
The contract will cover a one-day event scheduled for either February 18, 2026 or February 19, 2026.

Place of Performance
Norfolk Naval Shipyard or an appropriate venue that meets the requirements outlined.

Overview

Response Deadline
Nov. 18, 2025, 10:00 a.m. EST Past Due
Posted
Nov. 12, 2025, 3:09 p.m. EST
Set Aside
None
Place of Performance
Portsmouth, VA United States
Source

Current SBA Size Standard
$34 Million
Pricing
Fixed Price
Est. Level of Competition
Low
Est. Value Range
Experimental
$8,000 - $25,000 (AI estimate)
Odds of Award
54%
Signs of Shaping
The solicitation is open for 5 days, below average for the Naval Sea Systems Command. 58% of similar contracts within the Department of the Navy had a set-aside.
On 11/12/25 Naval Sea Systems Command issued Sources Sought N4215826RX_Industry_Day for NNSY Industry Day Event Space due 11/18/25. The opportunity was issued full & open with NAICS 531120 and PSC X1AB.
Primary Contact
Name
Jordan Moore   Profile
Phone
(757) 396-8359

Secondary Contact

Name
Denise J Swain   Profile
Phone
(757) 396-2206

Documents

Posted documents for Sources Sought N4215826RX_Industry_Day

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Additional Details

Source Agency Hierarchy
DEPT OF DEFENSE > DEPT OF THE NAVY > NAVSEA > NAVSEA SHIPYARD > NORFOLK NAVAL SHIPYARD GF
FPDS Organization Code
1700-N42158
Source Organization Code
500021471
Last Updated
Nov. 21, 2025
Last Updated By
jordan.e.moore.civ@us.navy.mil
Archive Date
Nov. 20, 2025