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Nitrogen Generators Maintenance Agreement

ID: FDA-75F40126Q00320 • Type: Synopsis Solicitation • Match:  85%
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Description

The U.S. Food and Drug Administration (FDA) / National Forensic Chemistry Center (NFCC) in the Office of the Commissioner/Office of Chief Scientist/Office of Specialty Laboratories and Enforcement Support (OC/OCS/OSLES) requires the purchase of Multi-year Service Contracts for Nitrogen Generators (all satellite lab locations). The following locations are: Queens, NY; Miami, FL; Chicago; IL; Honolulu, HI; Torrance, CA.

MINIMUM SALIENT CHARACTERISTICS

Equivalent requirements that differ from these minimum requirements shall be justified by the proposing vendor and evaluated by the NFCC prior to purchase. Minimum requirements are as follows:

General

  • 1 or 2 (depending on model of generator) on-site Preventative Maintenance visits per year by a Peak engineer
  • All maintenance parts, labor and engineer travel charges Full function check component retrofits carried out when applicable
  • Compressor Repair/ Replacement included when required
  • Breakdown/repair service with priority on site Engineer availability that includes all breakdown/repair parts, labor, and engineer travel charges
  • Guaranteed on-site response time of 48 hours
  • Online technical support

RECORDS AND REPORTS

The contractor shall, commensurate with the completion of each service call (inclusive of warranty service), provide the end-user of the equipment with a copy of a field service report/ticket identifying the equipment name, manufacturer, model number, and serial number of the equipment being serviced/repaired and detailing the reason for the service call, a detailed description of the work performed, the test instruments or other equipment used to affect the repair or otherwise perform the service, the name(s) and contact information of the technician who performed the repair/service, and for information purposes, the on-site hours expended and parts/components replaced. In addition, the Contractor shall provide monthly reports to the FDA COR and/or COR designee, no later than the fifth workday following the end of each month, summarizing all maintenance and repair activities (including warranty work) for the previous month (during months that work is performed).

Please review the enclosed RFQ FDA-75F40126Q00320 document for detailed information.

Background
The U.S. Food and Drug Administration (FDA) through the National Forensic Chemistry Center (NFCC) requires Multi-year Service Contracts for Nitrogen Generators across various satellite lab locations. The purpose of this contract is to ensure that the nitrogen generators are maintained in optimal operating condition, thereby supporting FDA laboratory operations and maintaining testing capabilities essential for sample analyses.

Work Details
The contractor will provide the following services:

1 or 2 on-site Preventative Maintenance visits per year by a Peak engineer;

all maintenance parts, labor, and engineer travel charges;

full function checks and component retrofits as applicable;

compressor repair/replacement when required;

breakdown/repair service with priority on-site engineer availability, including all breakdown/repair parts, labor, and travel charges;

guaranteed on-site response time of 48 hours; and online technical support.

Additionally, the contractor must provide a field service report after each service call detailing equipment information and work performed. Monthly reports summarizing maintenance and repair activities must be submitted to the FDA COR or designee.

Period of Performance
The contract will be performed over multiple years, starting from September 14, 2026, to September 13, 2027, with an option for an additional year from September 14, 2027, to September 13, 2028.

Place of Performance
The services will be performed at various locations including Queens, NY; Miami, FL; Chicago, IL; Honolulu, HI; and Torrance, CA.

Bidder Requirements
Bidders must meet the Small Business Set Aside - Total (SBA) requirement. They should have relevant experience in maintenance and repair of nitrogen generators or similar equipment. Specific staffing credentials may be required along with any necessary security clearances or professional licenses.

Overview

Agency
Food and Drug Administration (FDA) [HHS]
Response Deadline
Aug. 5, 2026, 1:00 p.m. EDT Due in 13 Days
Posted
July 22, 2026, 11:03 a.m. EDT
Set Aside
Small Business (SBA)
NAICS
811210 - Electronic and Precision Equipment Repair and Maintenance
PSC
J066 - Maint/Repair/Rebuild Of Equipment- Instruments And Laboratory Equipment
Place of Performance
Miami, FL 33172 United States
Source
Open
Current SBA Size Standard
$34 Million
Pricing
Fixed Price
Est. Level of Competition
Low
Est. Value Range
Experimental
$75,000 - $180,000 (AI estimate)
Signs of Shaping
100% of obligations for similar contracts within the Food and Drug Administration were awarded full & open.
On 7/22/26 Food and Drug Administration issued Synopsis Solicitation FDA-75F40126Q00320 for Nitrogen Generators Maintenance Agreement due 8/5/26. The opportunity was issued with a Small Business (SBA) set aside with NAICS 811210 (SBA Size Standard $34 Million) and PSC J066.
Primary Contact
Name
Terina Hicks   Profile
Email
terina.hicks@fda.hhs.gov
Phone
None

Documents

Posted documents for Synopsis Solicitation FDA-75F40126Q00320

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Additional Details

Source Agency Hierarchy
HEALTH AND HUMAN SERVICES, DEPARTMENT OF > FOOD AND DRUG ADMINISTRATION > FDA OFFICE OF ACQ GRANT SVCS
FPDS Organization Code
7524-00223
Source Organization Code
100188033
Last Updated
July 22, 2026
Last Updated By
terina.hicks@fda.hhs.gov
Archive Date
Aug. 20, 2026