This Sources Sought Notice is issued in accordance with FAR 5.101. The purpose of this notice is to identify potential sources able to provide interpretation of electronic medical images for six (6) Navajo Area Indian Health Service (IHS) healthcare facilities/hospitals.
*** THIS IS NOT A SOLICITION OR REQUEST FOR PROPOSAL ***
This Sources Sought notice is a means of conducting market research to identify capable, experienced parties able to marshal resources to effectively and efficiently perform the objectives listed herein. The result of this market research will contribute in determining the method of procurement and acquisition strategy. This notice does not
commit the Government to issue a solicitation or make an award OR to prelude a solicitation expected to be issued
from closure of notice.
The Navajo Area Indian Health Service (NAIHS) is one of 12 regional administrative units of the Indian Health Service
(IHS), in the US Department of Health and Human Services. The NAIHS delivers health services to a user population
of over 244,000 American Indians in five Federal service units on and near the Navajo Nation. The Navajo Nation is
one of the largest Indian reservations in the United States. The Navajo Nation consists of more than 25,000
contiguous square miles and three satellite communities, and extends into portions of the states of Arizona, New
Mexico, and Utah. NAIHS primarily delivers health services to members of the Navajo Nation and the San Juan
Southern Paiute Tribe, and also provides services to other Native Americans, including Zunis, Hopis, and other
American Indian beneficiaries. The five (5) Federal Service Units (SUs) include Chinle, Crownpoint, Gallup, Kayenta,
and Shiprock SUs.
Description of Services: The Contractor shall provide interpretation of electronic medical images for (6) Navajo Area
Indian Health Service (IHS) healthcare facilities/hospitals. Refer to attached Performance Work Statement (SOW) for
more detail and required qualifications. The Government is considering awarding multiple award Indefinite
Delivery Indefinite Quantity contracts to meet this requirement.
Duration of Requirement: Multi-year contract Base Year Plus Two One Year Option Periods. Tentative start date
04/01/2027.
Place of Performance: Six (6) Navajo Area Indian Health Service (IHS) healthcare facilities/hospitals.
Instructions to Industry: All capable parties are encouraged to respond. Responses must directly demonstrate the
company's capability, experience, and ability to marshal resources to effectively and efficiently perform the
objectives described above. Generic capability statements are not sufficient and will not be considered compliant
with the requirements of this notice.
1. The Government requests interested parties submit a written response to this notice which includes:
Company name, address, email address, website address, telephone number, and business size (i.e., small
business, 8(a), woman owned, veteran owned, etc.) and type of ownership for the organization.
2.Company Point of Contact's Name, telephone number, and e-mail address. Company POC shall have the
authority and knowledge to clarify responses.
3.System for Award Management (SAM) Unique Entity Identifier (UEI) number, expiration, and registration
status. All respondents must register on the SAM located at http://www.sam.gov .
4. Applicable company GSA Schedule number or other available procurement vehicle.
5.Capability Statement: Provide a detailed capability statement addressing the company's qualifications and
ability to provide the requirements listed in the Performance Work Statement with appropriate and specific
documentation supporting claims of recent organizational and staff capability to support this requirement.
If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations
should address the administrative and management structure of such arrangements.
6.Credentialing/Privileging: Provide evidence your company has staff Certified by Joint Commission or provide
evidence of your company's credentialing/privileging process in meeting the standards of Joint Commission
or National Committee of Quality Assurance.
7.Experience: Provide a list of 3-5 private industry or Government contracts for the same services that you have
performed within the last 5 years. For each contract, include the company's Point of Contact's name, email
address, telephone number, dollar value of contract, and description of the services provided on the
contract. The Government may contact these entities to conduct past performance checks. Reference letters
accepted.
8.Staffing Levels: Provide evidence your company has adequate levels of qualified healthcare provider staff to
meet the Qualifications and Requirements listed in the Performance Work Statement (PWS).
9. If American Indian/Native American owned small business, then complete attached IEE Representation form.
Responses must be submitted via email to the Primary POC no later than specified closing date.
**NO QUESTIONS WILL BE ACCEPTED.
The Government will evaluate market information to ascertain potential market capacity to: 1) provide services
consistent in scope and scale with those described in this notice and otherwise anticipated; 2) secure and apply the
full range of corporate financial, human capital, and technical resources required to successfully perform similar
requirements; and 3) implement a successful project management plan that includes: compliant with tight program
schedules; cost containment: meeting and tracking performance; hiring and retention of key personnel and risk
mitigation.
Disclaimer and Important Notes: This notice does not obligate the Government to solicit or award a contract. Any
information provided by industry to the Government as a result of this sources sought synopsis is strictly voluntary.
Responses will not be returned. No entitlements to payment of direct or indirect costs or charges to the
Government will arise as a result of contractor submission of responses, or the Government's use of such
information or otherwise pay for the information provided in response. The Government reserves the right to use
information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization
responding to this notice should ensure that its response is complete and sufficiently detailed to allow the
Government to determine the organization's qualifications to perform the work. Respondents are advised that the
Government is under no obligation to acknowledge receipt of the information received or provide feedback to
respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation
synopsis and solicitation may be published on a Government GPE. However, responses to this notice will not be
considered adequate responses to a solicitation.
Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your
response. The Government reserves the right to use any non-proprietary technical information in any resultant
solicitation(s).
Attachments:
Performance Work Statement
IEE Representation form
Primary POC:
Whitney Shorty, Contract Specialist
928-674-7489, whitney.shorty@ihs.gov
Background
The Navajo Area Indian Health Service (NAIHS) is part of the Indian Health Service (IHS) under the U.S. Department of Health and Human Services, providing health services to over 244,000 American Indians across five Federal service units located in Arizona and New Mexico.
The purpose of this contract is to obtain interpretation services for electronic medical images from six healthcare facilities/hospitals within the NAIHS, aiming to enhance healthcare delivery for the Navajo Nation and surrounding communities.
Work Details
The contractor will provide interpretation of electronic medical images for six NAIHS healthcare facilities: Chinle Comprehensive Healthcare Facility, Kayenta Health Center, Inscription House Health Center, Northern Navajo Medical Center, Crownpoint Comprehensive Healthcare Facility, and Gallup Indian Medical Center.
Services include interpreting various imaging modalities such as X-ray, CT, CTA, Mammography, Ultrasound, MRI, and DEXA. The contractor must ensure compliance with FDA regulations, MQSA for mammography services, TJC standards, CMS guidelines, and HIPAA regulations. The contractor is responsible for maintaining a quality assurance program that includes quarterly evaluations of interpretations by radiologists and must report significant discrepancies within one hour.
Interpretations must be timely: routine reports within 2 days; urgent reports within 30 minutes; stroke reports within 20 minutes; critical findings must be communicated within one hour. The contractor will also assist with mammography quality standards and provide customer support during business hours.
Period of Performance
Multi-year contract consisting of a base year plus two one-year option periods with a tentative start date of April 1, 2027.
Place of Performance
Six Navajo Area Indian Health Service healthcare facilities/hospitals located in Arizona and New Mexico.
Bidder Requirements
Bidders must demonstrate capability in providing teleradiology services with Board Eligible or Board Certified radiologists in Diagnostic Radiology. They must possess unrestricted licenses to practice in New Mexico and Arizona and be credentialed under TJC or CMS accredited methods.
Contractors must maintain professional liability insurance of at least $2 million per claim and $6 million aggregate. They should also have adequate staffing levels to meet the qualifications outlined in the Performance Work Statement (PWS) and provide evidence of compliance with all relevant regulations.
