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Minnesota NRCS All Employee Meeting Conference Venue Procurement

ID: 12FPC125Q0007 • Type: Solicitation
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Description

NRCS Minnesota requires a conference venue within 6 miles of Nisswa, Minnesota for an All-Employee Meeting starting on Tuesday, April 08, 2025, and ending on Thursday, April 10, 2025. Venue must be able to accommodate 350 people for meeting rooms, breakout sessions, breaks, dining, evening team building activities, and overnight lodging. See attached solicitation document for requirement details.

Background
The United States Department of Agriculture (USDA), through its Natural Resources Conservation Service (NRCS), is seeking a conference venue for the Minnesota All-Employee Meeting. The goal is to secure a location that can accommodate various activities associated with this meeting, which is essential for the agency's mission of conserving natural resources and supporting agricultural practices.

Work Details
The contractor shall provide a conference venue within 6 miles of Nisswa, Minnesota, for an All-Employee Meeting scheduled from April 08, 2025, to April 10, 2025. The venue must accommodate up to 350 people and include:

1. Conference space setup including registration area, large meeting room, and breakout rooms.
2. Dining services including breakfast, lunch, and snacks for attendees.
3. Audio Visual (AV) equipment for presentations.
4. Overnight lodging arrangements for participants at a rate not exceeding GSA’s FY25 Federal Government rate of $110.00 per night.
5. Complimentary parking and Wi-Fi services.
6. Coordination with the Government Point of Contact post-award to finalize details.

Period of Performance
The contract will be performed from April 08, 2025, to April 10, 2025.

Place of Performance
Nisswa, Minnesota

Overview

Response Deadline
Jan. 13, 2025, 11:00 a.m. EST Past Due
Posted
Dec. 30, 2024, 12:01 p.m. EST (updated: Jan. 10, 2025, 3:27 p.m. EST)
Set Aside
Small Business (SBA)
Place of Performance
Nisswa, MN United States
Source
SAM

Current SBA Size Standard
$40 Million
Pricing
Likely Fixed Price
Est. Level of Competition
Average
Est. Value Range
Experimental
$50,000 - $150,000 (AI estimate)
Signs of Shaping
76% of obligations for similar contracts within the Farm Production and Conservation Business Center were awarded full & open.
On 12/30/24 Farm Production and Conservation Business Center issued Solicitation 12FPC125Q0007 for Minnesota NRCS All Employee Meeting Conference Venue Procurement due 1/13/25. The opportunity was issued with a Small Business (SBA) set aside with NAICS 721110 (SBA Size Standard $40 Million) and PSC X1AB.
Primary Contact
Name
Eugene Jackson   Profile
Phone
(202) 903-9202

Secondary Contact

Name
Brantt Lindsey   Profile
Phone
None

Documents

Posted documents for Solicitation 12FPC125Q0007

Question & Answer

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Additional Details

Source Agency Hierarchy
AGRICULTURE, DEPARTMENT OF > FARM PRODUCTION AND CONSERVATION BUSINESS CENTER > FPAC BUS CNTR-ACQ DIV
FPDS Organization Code
12D0-12FPAC
Source Organization Code
500036392
Last Updated
Jan. 10, 2025
Last Updated By
eugene.jackson2@usda.gov
Archive Date
Jan. 28, 2025