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Maintenance Contract for Scanning Electron Microscope (SEM)   3

ID: 12305B24Q0203 • Type: Sources Sought
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Description

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY. This notice does not constitute a commitment by the Government. All information submitted in response to this announcement is voluntary, and the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.

The United States Department of Agriculture (USDA), Agricultural Research Service (ARS), Microscopy Unit, located at the Eastern Regional Research Center in Wyndmoor, Pennsylvania is conducting market research for sources who are an authorized dealer, authorized distributor, or authorized reseller capable of providing preventative maintenance services for the FEI Quanta 200F Scanning Electron Microscope (SEM). Service Technician must be certified/trained to service specialized instrument (must authorized by Manufacturer, FEI Company).

*See attached Statement of Work for additional information*

As part of its market research, USDA ARS is issuing this Sources Sought to determine if there exist an adequate number of qualified interested contractors capable of providing the requirement. The Government may use the responses to this Sources Sought for information and planning purposes.

This Sources Sought is only for the purpose of identifying potential sources as part of USDA ARS market research. No Request For Quote (RFQ) exists; therefore, do not request a copy of the RFQ.

Responses to this Sources Sought are not quotes on which USDA ARS can issue any contract. This Sources Sought is issued for information and planning purposes only and does not itself constitute a RFQ. The Government does not intend to award a contract or BPAs based only on responses to this Sources Sought.

All information received in response to this Sources Sought marked "Proprietary" will be protected and handled accordingly. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response.

Responses to the Sources Sought will not be returned. Responders are solely responsible for all expenses associated with responding to this Sources Sought. USDA ARS will not pay for information received in response to this Sources Sought.

Do not submit pricing information in response to this Sources Sought.

Please send responses with the subject heading Maintenance Service Contract for FEI Quanta 200F Scanning Electron Microscope to Dilynn Rogers email address: dilynn.rogers@usda.gov by Friday August 30th at Noon EST.

Background
The United States Department of Agriculture (USDA), Agricultural Research Service (ARS), Microscopy Unit, located at the Eastern Regional Research Center in Wyndmoor, Pennsylvania, is conducting market research for sources capable of providing preventative maintenance services for the FEI Quanta 200F Scanning Electron Microscope (SEM).

This microscope is essential for research programs conducted by 200 scientists at the center and their global collaborators. The goal of the contract is to ensure optimal functioning of this critical equipment to avoid detrimental downtime that could impact ongoing and future research projects.

Work Details
The contractor will provide preventative maintenance services for the FEI Quanta 200F Scanning Electron Microscope, which includes:
- A Preventative Maintenance (PM) visit once per year that encompasses software updates, hotfixes, and service packs.
- On-site emergency service calls available Monday-Friday, excluding holidays, with response times between 8:00 a.m. – 5:00 p.m., typically within 48 hours.
- One maintenance service call per year that includes covered replacement parts and technician travel costs.
- The technician must be certified and trained to service this specialized instrument and authorized by the manufacturer, FEI Company. Additionally, security requirements state that the service engineer will receive a temporary visitor badge before being escorted to the Microscopy Unit.

Period of Performance
Base period from September 2024 to September 2025, with two option years extending from September 2025 to September 2026 and from September 2026 to September 2027.

Place of Performance
Services will be performed at the Microscopy Unit located at Eastern Regional Research Center, 600 E. Mermaid Lane, Wyndmoor, PA 19038.

Overview

Response Deadline
Aug. 30, 2024, 12:00 p.m. EDT Past Due
Posted
Aug. 27, 2024, 10:15 a.m. EDT
Set Aside
None
Place of Performance
Glenside, PA 19038 United States
Source
SAM

Current SBA Size Standard
$34 Million
Pricing
Likely Fixed Price
Est. Level of Competition
Low
Est. Value Range
Experimental
$20,000 - $50,000 (AI estimate)
Odds of Award
30%
Vehicle Type
Blanket Purchase Agreement
Signs of Shaping
The solicitation is open for 3 days, below average for the ARS Northeast Area.
On 8/27/24 ARS Northeast Area issued Sources Sought 12305B24Q0203 for Maintenance Contract for Scanning Electron Microscope (SEM) due 8/30/24. The opportunity was issued full & open with NAICS 811210 and PSC J066.
Primary Contact
Name
Dilynn Rogers   Profile
Phone
(301) 504-3691

Documents

Posted documents for Sources Sought 12305B24Q0203

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Additional Details

Source Agency Hierarchy
AGRICULTURE, DEPARTMENT OF > AGRICULTURAL RESEARCH SERVICE > USDA ARS NEA AAO ACQ/PER PROP
FPDS Organization Code
12H2-12305B
Source Organization Code
500033629
Last Updated
Sept. 14, 2024
Last Updated By
dilynn.rogers@usda.gov
Archive Date
Sept. 14, 2024