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Maintenance Agreement - Qexac

ID: FSIS_1167866 • Type: Sources Sought • Match:  95%
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Description

This Request for Information (RFI) is issued by the USDA Food Safety and Inspection Service (FSIS) for market research to identify capable sources for a comprehensive preventative maintenance and repair service contract. The objective is to ensure the continuous operational readiness of critical analytical systems used in food safety testing.

The contractor shall provide all labor, travel, and materials including Original Equipment Manufacturer (OEM) replacement parts to maintain the systems identified in the Statement of Work (SOW).

CORE SERVICE REQUIREMENTS

Preventative Maintenance (PM): One scheduled onsite PM visit per 12-month period for each unit, including standard PM kits and performance verification.

Onsite Repair Services: Unlimited onsite emergency repair visits with specified response times (e.g., within 3 business days).

Parts & Technical Support: Coverage for all repair and PM parts, plus unlimited remote technical assistance and software updates for existing versions.

Qualifications: All services must be performed by Factory-Certified Technicians.

SUBMISSION REQUIREMENTS

Interested parties should submit a capability statement (typically limited to 15 pages) to the identified Point of Contact. Responses should include:

Company Information: Name, address, UEI/CAGE code, and socioeconomic status (e.g., Small Business).

Technical Capabilities: Evidence of previous experience servicing Thermo Q Exactive and Vanquish/Dionex systems.

Staffing: Confirmation that technicians are factory-trained and have access to proprietary software/parts.

Feedback: Identification of any ambiguities in the draft Statement of Work (SOW) that might hinder performance

This is a Request for Information only; it is not a Request for Quotation (RFQ) or Proposal (RFP). The government is not obligated to award a contract based on responses received.

Please submit responses to Angela Carey at angela.carey@usda.gov

Background
The USDA Food Safety and Inspection Service (FSIS) is a public health regulatory agency of the U.S. Department of Agriculture (USDA) that ensures the safety, wholesomeness, and accurate labeling of meat, poultry, catfish, and egg products.

The FSIS Midwestern Laboratory (ML) specializes in analyzing these products to protect the American food supply from adulteration. This Request for Information (RFI) aims to identify capable sources for a comprehensive preventative maintenance and repair service contract to ensure the operational readiness of critical analytical systems used in food safety testing.

Work Details
The contractor shall provide all labor, travel, and materials including Original Equipment Manufacturer (OEM) replacement parts to maintain the systems identified in the Statement of Work (SOW).

Core service requirements include:
- Preventative Maintenance (PM): One scheduled onsite PM visit per 12-month period for each unit, including standard PM kits and performance verification.
- Onsite Repair Services: Unlimited onsite emergency repair visits with specified response times (e.g., within 3 business days).
- Parts & Technical Support: Coverage for all repair and PM parts, plus unlimited remote technical assistance and software updates for existing versions.

All services must be performed by Factory-Certified Technicians. The contractor is required to maintain an adequate inventory of spare parts to accommodate repairs within specified time limits. Documentation must be provided for all maintenance activities, including PM service reports and emergency repair records.

Period of Performance
The service contract will be for a base period of 1 year with 4 option years.

Place of Performance
USDA-FSIS-OPHS Midwestern Laboratory, 7654 Natural Bridge Road, Saint Louis, MO 63121.
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Overview

Agency
Procurement Management Branch [USDA - FSIS]
Response Deadline
May 8, 2026, 9:00 a.m. EDT Past Due
Posted
April 30, 2026, 12:11 p.m. EDT
Set Aside
None
NAICS
334516 - Analytical Laboratory Instrument Manufacturing
PSC
J066 - Maint/Repair/Rebuild Of Equipment- Instruments And Laboratory Equipment
Place of Performance
United States
Source
Open
Current SBA Size Standard
1000 Employees
Pricing
Likely Fixed Price
Est. Level of Competition
Low
Est. Value Range
Experimental
$120,000 - $220,000 (AI estimate)
Odds of Award
14%
Signs of Shaping
The solicitation is open for 7 days, below average for the Procurement Management Branch.
On 4/30/26 Procurement Management Branch issued Sources Sought FSIS_1167866 for Maintenance Agreement - Qexac due 5/8/26. The opportunity was issued full & open with NAICS 334516 and PSC J066.
Primary Contact
Name
Angela Carey   Profile
Email
angela.carey@usda.gov
Phone
(301) 837-7781

Documents

Posted documents for Sources Sought FSIS_1167866

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Additional Details

Source Agency Hierarchy
AGRICULTURE, DEPARTMENT OF > FOOD SAFETY AND INSPECTION SERVICE > USDA, FSIS, OAS PCMB
FPDS Organization Code
12G2-3A94
Source Organization Code
100169311
Last Updated
April 30, 2026
Last Updated By
angela.carey@usda.gov
Archive Date
May 23, 2026