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M R-FAC Compound Generator PMSC contract 7901 - XJZMSRVC

ID: 19DJ1026Q0014A • Type: Solicitation • Match:  90%
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Description

Dear Prospective Quoter:

Subject: Request for Quotations number 19DJ1026Q0014 - Re-advertised

Enclosed is a Request for Quotations (RFQ) for M&R-FAC Chancery Generator PMSC contract. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations submittals are due by July 31, 2026, at 16:30 p.m. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

Request For Information deadline is on 07/20/2026 and submitted to djiboutiprocbids@state.gov and copy to kayadse@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror's proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely,

David Hammond

Contracting Officer

Background
The U.S. Embassy in Djibouti requires preventive maintenance services for two diesel-fueled standby generators at the compound. The goal of this contract is to ensure the reliable operation of these generators through regular maintenance, which is critical for the Embassy's operations.

The contract is structured as one base year with two option years, allowing for a total potential performance period of three years.

Work Details
The contractor shall provide all necessary labor, tools, equipment, and materials for the preventive maintenance of the generators. This includes:
- Semi-annual preventive maintenance checks (Trip One and Trip Two) each year.
- Visual inspections for leaks, damage, and loose hardware.
- Battery system checks including load tests and terminal cleaning.
- Fluid and filter checks including coolant levels and oil levels.
- Control panel inspections for electrical connections and cleanliness.
- A no-load run of the generator for a minimum of fifteen minutes.

All maintenance must adhere to manufacturer’s instructions unless otherwise specified.

Period of Performance
Base Year (Year 1) required; Option Year 1 (Year 2) optional; Option Year 2 (Year 3) optional.

Place of Performance
U.S. Embassy Chancery, Djibouti.

Bidder Requirements
Offerors must demonstrate experience with generator installation and maintenance through at least three relevant contracts performed within the past five years. They must also submit resumes for key personnel, proof of certifications (e.g., generator manufacturer certifications), and a narrative on quality control approaches. All replacement parts must be genuine OEM Caterpillar parts sourced from authorized dealers.

Incumbent Analysis (see Incumbents section for more detail)
This opportunity appears to have a confirmed incumbent based on prior contract 19DJ1024C0010 awarded to Miscellaneous Foreign Awardees for generator preventive maintenance services (PMSC - CMR - GENERATOR SERVICE CONTRACT) with a period of performance from 05/02/24 to 05/31/26 and a value of $12,212. The current RFQ similarly calls for preventive maintenance of standby diesel generators at the U.S. Embassy in Djibouti, including semi-annual inspections, battery/control panel checks, fluid/filter checks, and no-load generator runs consistent with ongoing generator service requirements.
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Overview

Agency
U.S. Embassy In Djibouti [DOS]
Response Deadline
July 31, 2026, 9:30 a.m. EDT Due in 17 Days
Posted
July 13, 2026, 8:23 a.m. EDT
Set Aside
None
NAICS
811 - Repair and Maintenance
PSC
6115 - Generators And Generator Sets, Electrical
Place of Performance
DJIBOUTI, DJ-DJ 185 Djibouti
Source
Open
Est. Level of Competition
Average
Est. Value Range
Experimental
$75,000 - $250,000 (AI estimate)
On 7/13/26 U.S. Embassy In Djibouti issued Solicitation 19DJ1026Q0014A for M R-FAC Compound Generator PMSC contract 7901 - XJZMSRVC due 7/31/26. The opportunity was issued full & open with NAICS 811 and PSC 6115.
Primary Contact
Name
Souleiman E Kayad   Profile
Email
kayadse@state.gov
Phone
0025321453060

Secondary Contact

Name
Djibouti Procurement Team   Profile
Email
djiboutiprocbids@state.gov
Phone
0025321453060

Documents

Posted documents for Solicitation 19DJ1026Q0014A

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Additional Details

Source Agency Hierarchy
STATE, DEPARTMENT OF > STATE, DEPARTMENT OF > US EMBASSY DJIBOUTI
FPDS Organization Code
1900-DJ100
Source Organization Code
100163973
Last Updated
July 13, 2026
Last Updated By
flowersjc@state.gov
Archive Date
Aug. 2, 2026