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Liquid He Dewar and Sub-Cooler   2

ID: 446572 • Type: Solicitation • Match:  100%
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Description

Posted: April 3, 2025, 10:53 a.m. EDT

AMENDMENT 3

Request for Quotation (RFQ) 446572

Liquid He Dewar and Sub-Cooler

April 03, 2025

Hello

Please see attached amendment 2 RFQ Document for revision to Drawing_CA6000026_REV G_06-03-2021. NOTE the Change is V0002M manual valve is no longer required.

Questions Due Date: Monday, April 07, 2025, at 4:00PM Eastern Standard Time

Quote Due Date: Friday, April 11, 2025, at 4:00PM Eastern Standard Time

Thank you!

__________________________________________________________________________________________________

AMENDMENT 2 & Round 3 Questions and Answers

Request for Quotation (RFQ) 446572

Liquid He Dewar and Sub-Cooler

February 21, 2025

Hello

Please see attached amendment 2 RFQ Document for revision to Drawing_CA6000026_REV F_06-03-2021. Please also find attached PDF with round 3 questions and answers for review.

Thank you!

__________________________________________________________________________________________________

Round 2 Questions and Answers

Request for Quotation (RFQ) 446572

Liquid He Dewar and Sub-Cooler

February 7, 2025

Hello

Please see attached PDF with round 2 questions and answers for review.

Thank you!

__________________________________________________________________________________________________

Round 1 Questions and Answers

Request for Quotation (RFQ) 446572

Liquid He Dewar and Sub-Cooler

February 3, 2025

Hello

Please see attached PDF with round 1 questions and answers for review.

Thank you!

__________________________________________________________________________________________________

AMENDMENT 1

Request for Quotation (RFQ) 446572

Liquid He Dewar and Sub-Cooler

January 29, 2025

Please see attached amended RFP Document to reflect the below revised critical dates for questions and quotes:

Questions Due Date: Friday, February 07, 2025, at 4:00PM Eastern Standard Time

Quote Due Date: Friday, February 28, 2025, at 4:00PM Eastern Standard Time

___________________________________________________________________________________________________

Liquid He Dewar and Sub-Cooler
01/24/2025

Brookhaven Science Associates, LLC (BSA) operator of Brookhaven National Laboratory (BNL) under a Prime Contract with the U.S. Department of Energy (DOE) solicits your quote for Liquid He Dewar and Sub-Cooler to be utilized within the United States. Requirements for this solicitation are outlined in the attached RFQ Document.

Quote package shall include the below:

Price Quote:

  1. The Offeror shall complete and return the attached Quotation Pricing Sheet. Pricing shall remain firm for sixty (60) days to allow time for review, selection, and Award. Prices shall be quoted in U.S. Dollars.
  2. This requirement is subject to FAR Part 25, Buy American Act. Please provide the place of manufacturer on the Quotation Pricing Sheet.
  3. The Offeror shall provide the requested information for listed Technical Qualifiers as detailed in section 2.1.
  4. Freight terms quoted shall be FOB Destination, Freight Prepaid as detailed on Page 1 of RFQ Document.

Other Submittals:

  1. SAM Unique Entity Identification (UEI) Number within attached Quotation Pricing Sheet, as well as affirm Representations and Certifications and size status are accurate and up to date in SAM. * Foreign Offerors are not required to be registered in SAM; however, must fill out the attached AMS-Form-050 (Annual Representations and Certifications) if they are not.
  2. The attached AMS-Form-050 (Annual Representations and Certifications) is only required for Offerors that are not currently active and registered in SAM. A current copy (less than 12 months prior to the date of solicitation) of AMS-Form-050 (Annual Representations and Certifications) must be on file with BSA's Procurement and Property Management (PPM) Division before an Award can be placed.
  3. The successful Offeror will be required to complete new vendor forms, if applicable.

CRITICAL DATES
Questions Due Date: Friday, January 31, 2025, at 4:00PM Eastern Standard Time
Quote Due Date: Friday, February 07, 2025, at 4:00PM Eastern Standard Time
Anticipated Delivery Date: BNL requires delivery of equipment up to Fifty-Two (52) weeks after award with installation assistance up to Twenty (20) weeks after delivery. Three (3) months after receipt of signed award.

Any questions concerning this RFQ must be addressed in writing (via email) to the attention of Cassandra Smith at csmith2@bnl.gov.

BSA looks forward to your participation and quote.

Thank you!

Posted: Feb. 21, 2025, 1:25 p.m. EST
Posted: Feb. 3, 2025, 4:14 p.m. EST
Posted: Jan. 29, 2025, 3:13 p.m. EST
Posted: Jan. 24, 2025, 3:35 p.m. EST
Background
Brookhaven Science Associates, LLC (BSA) operates the Brookhaven National Laboratory (BNL) under a Prime Contract with the U.S. Department of Energy (DOE). This solicitation seeks quotes for a Liquid Helium Dewar and Sub-Cooler to be utilized within the United States as part of an upgrade to the Building 912 cryogenic system at BNL. The goal is to procure a 3500 liters LHe dewar that includes a subcooler heat exchanger and heaters, while the helium refrigeration plant will not be included in this procurement.

Work Details
The contractor is responsible for the design, manufacture, inspection, testing, delivery, and commissioning of the Liquid Helium Dewar and its subsystems. Specific requirements include:
- Supply of a 3500 liters LHe dewar.
- Provision of detailed documentation as required in BSA’s technical specifications.
- Compliance with ASME B31.3 Quality Assurance requirements.
- Delivery of supporting documentation specified in technical specification SPEC-CAD-1365.
- Installation support provided by the contractor with BSA personnel performing the installation.

Additional items include:
1. A platform for maintenance access around the storage dewar neck.
2. Spare parts including valve seat seals and maintenance kits for initial operation.
3. Government Furnished Material such as cryogenic epoxy and hardware components.

Period of Performance
Delivery of equipment is required up to Fifty-Two (52) weeks after award, with installation assistance up to Twenty (20) weeks after delivery.

Place of Performance
The products will be delivered to Brookhaven National Laboratory located in Upton, New York.

Overview

Agency
Department of Energy (DOE)
Response Deadline
April 11, 2025, 4:00 p.m. EDT (original: Feb. 7, 2025, 4:00 p.m. EST) Past Due
Posted
Jan. 24, 2025, 3:35 p.m. EST (updated: April 3, 2025, 10:53 a.m. EDT)
Set Aside
None
NAICS
332420 - Metal Tank (Heavy Gauge) Manufacturing
PSC
6640 - Laboratory Equipment And Supplies
Place of Performance
United States
Source
Open
Current SBA Size Standard
750 Employees
Pricing
Fixed Price
Est. Level of Competition
Average
Est. Value Range
Experimental
$500,000 - $1,500,000 (AI estimate)
On 1/24/25 Department of Energy issued Solicitation 446572 for Liquid He Dewar and Sub-Cooler due 4/11/25. The opportunity was issued full & open with NAICS 332420 and PSC 6640.
Primary Contact
Name
Cassandra (Cassie) Smith   Profile
Email
csmith2@bnl.gov
Phone
(907) 888-3142

Documents

Posted documents for Solicitation 446572

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Additional Details

Source Agency Hierarchy
ENERGY, DEPARTMENT OF > ENERGY, DEPARTMENT OF > BROOKHAVEN NATL LAB -DOE CONTRACTOR
FPDS Organization Code
8900-899033
Source Organization Code
500047666
Last Updated
April 16, 2025
Last Updated By
csmith2@bnl.gov
Archive Date
April 15, 2025