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Linear Accelerator System Preventative Maintenance Services

ID: 36C26226Q0957 • Type: Synopsis Solicitation • Match:  85%
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Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06, effective 8/26/2025.

This solicitation is open to all business types.

The associated North American Industrial Classification System (NAICS) code for this procurement is 811210, with a small business size standard of $34M.

The FSC/PSC is J065.

The award will be made to the quote most advantageous to the Government and best meets the requirement described in the statement of work.

The Long Beach Veterans Affairs Healthcare System (LBVAHCS) is seeking to purchase Preventative Maintenance, Inspection, and Repair Services (Including Software) for Government-Owned Linear Accelerator System.

The Government intends to award a base year and four one-year option periods to the Original Equipment Manufacturer if there are no viable alternatives. Please reference the Solicitation and all attachements for details.

Background
The Long Beach Veterans Affairs Healthcare System (LBVAHCS) is seeking to purchase Preventative Maintenance, Inspection, and Repair Services (Including Software) for Government-Owned Linear Accelerator Systems used in radiation treatments of patients.

The contract aims to ensure the operational reliability and performance of these critical medical devices.

Work Details
The contractor will provide all necessary parts, labor, transportation, system updates, and upgrades required to repair and maintain the following Varian systems: TrueBeam (EE# 140860; S/N: H194062), Clinac Trilogy (EE#: 100694; S/N: H294418), VELOCITY GRID-Essentials (HVG2068), ARIA/Eclipse Essentials (HIT1875), TPS Eclipse Essentials (HIT1875), RGSC (Respiratory Gating System: HGS508Z).

Services include Preventative Maintenance Services, Corrective Maintenance Services, Software Updates, Software Upgrades, Operating Systems Upgrades, Firmware Patches, Telephone Technical Support during standard hours (Monday to Friday, 8:00 AM to 5:00 PM PT), and Remote Technical Support.

The contractor must maintain an uptime guarantee of at least 97% on all equipment as specified by OEM service and safety guidelines. Preventive maintenance inspections will be scheduled with the Program Point of Contact and must be performed on a weekday at a mutually agreed time. The contractor is responsible for supplying factory-certified parts as needed due to normal wear and tear or failure.

Period of Performance
Base year with four one-year option periods.

Place of Performance
Long Beach Veterans Affairs Healthcare System, 5901 E. 7th Street, Long Beach CA 90822.

Bidder Requirements
Bidders must have current certifications from the Original Equipment Manufacturer (OEM) to perform Preventative Maintenance, Inspection, and Repair Services and must be able to utilize OEM parts exclusively.

Bidders must also have certifications to perform Software/Firmware updates on the Linear Accelerator System.

Incumbent Analysis (see Incumbents section for more detail)
The prior awards for LBVAHCS linear accelerator preventative maintenance and corrective maintenance services were awarded to Varian Medical Systems under contracts 36C26225C0180 ($549,777, 06/13/25–06/12/30) and 36C26225P0863 ($471,207, 03/24/25–03/23/26). These efforts appear to align closely with the current requirement for OEM-certified preventive maintenance, inspection, repair (including software updates/upgrades and technical support) for Government-owned Varian linear accelerator systems, suggesting the new RFQ may be a continuation or follow-on of the same device support program.
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Overview

Agency
VISN 22: Desert Pacific Healthcare Network (VISN-22) [VA - VHA]
Response Deadline
June 19, 2026, 8:00 p.m. EDT Due in 4 Days
Posted
June 14, 2026, 3:25 p.m. EDT
Set Aside
None
NAICS
811210 - Electronic and Precision Equipment Repair and Maintenance
PSC
J065 - Maint/Repair/Rebuild Of Equipment- Medical, Dental, And Veterinary Equipment And Supplies
Place of Performance
Long Beach, CA 90822 United States
Source
Open
Current SBA Size Standard
$34 Million
Pricing
Likely Fixed Price
Evaluation Criteria
Lowest Price Technically Acceptable (LPTA)
Est. Level of Competition
Low
Est. Value Range
Experimental
<$250,000 (solicitation indicates Simplified Acquisition Procedures, which in most cases, applies to contracts expected to be less than $250K in value)
Signs of Shaping
The solicitation is open for 5 days, below average for the VISN 22: Desert Pacific Healthcare Network and it was released over a weekend.
On 6/14/26 VISN 22: Desert Pacific Healthcare Network issued Synopsis Solicitation 36C26226Q0957 for Linear Accelerator System Preventative Maintenance Services due 6/19/26. The opportunity was issued full & open with NAICS 811210 and PSC J065.
Primary Contact
Name
Daniel Kneizeh   Profile
Email
daniel.kneizeh@va.gov
Phone
None

Documents

Posted documents for Synopsis Solicitation 36C26226Q0957

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > 262-NETWORK CONTRACT OFFICE 22L (36C262)
FPDS Organization Code
3600-00262
Source Organization Code
100173469
Last Updated
June 14, 2026
Last Updated By
daniel.kneizeh@va.gov
Archive Date
July 4, 2026