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Limited-Sources Justification Sysmex hematology analyzers

ID: HT940725FE005 • Type: Justification • Match:  95%
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Description

Notice: LIMITED SOURCES JUSTIFICATION

The Defense Health Agency (DHA) Healthcare Contracting Division- Central (HCD-C) awarded a firm fixed price contract for Sysmex America Inc. to provide the maintenance of Sysmex hematology analyzers with all reagants, control and calaboration materials as required to perform full services at Evans Army Community Hospital. Sysmex America Inc. is the sole manufacturer of the Sysmex line of hematology analyzers as well as the reagents and supplies used by those systems in the United States. These items are proprietary to Sysmex America Inc. Sysmex service engineers and individuals trained under the Sysmex biomedical engineer training program are trained and specifically certified by Sysmex to service Sysmex equipment. There are no other authorized providers for the service of the Sysmex analyzers.

The Government posted a Notice of Intent to Limited Sources by intention to make an award to Sysmex on SAM.gov on 8 July 2025 which closed on 19 July 2025. No questions nor responses were received. This research did not reveal any other company, besides Sysmex, that would meet this MTF's needs.

THIS IS NOT A REQUEST FOR COMPETITIVE OFFERS and a solicitation will not be issued. All responsible sources may submit a quote which shall be considered. Any response to this notice must show clear and convincing evidence that competition of this requirement would be advantageous to the Government. All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency. If no affirmative written response is received, the award will be made without further notice. Oral communications are not acceptable in response to this notice.

Background
The Defense Health Agency (DHA) Healthcare Contracting Division-Central (HCD-C) awarded a firm fixed price contract to Sysmex America Inc. for the maintenance of Sysmex hematology analyzers, including all reagents, controls, and calibration materials necessary for full services at Evans Army Community Hospital.

Sysmex America Inc. is the sole manufacturer of the Sysmex line of hematology analyzers and the proprietary reagents and supplies used by these systems in the United States. The justification indicates that there are no other authorized providers for servicing Sysmex analyzers, as only Sysmex service engineers are trained and certified to maintain this equipment.

Work Details
The DHA requires the lease of one (1) Sysmex XN-3100-111 Hematology Analyzer and one (1) Sysmex DI-60 Automated Digital Cell Morphology System, along with all related maintenance, repair, supplies, and consumables at Evans Army Community Hospital in Colorado.

The vendor must provide all necessary equipment, reagents, parts, controls, and calibration materials required for these machines to perform full services. The estimated total contract value is $731,692.26 over a six-month base period with four one-year option periods.

The breakdown of estimated values is as follows:
- Base Period: 1 October 2025 to 31 March 2026 - $82,449.54
- Option Period 1: 01 April 2026 to 31 March 2027 - $162,310.68
- Option Period 2: 01 April 2027 to 31 March 2028 - $162,310.68
- Option Period 3: 01 April 2028 to 31 March 2029 - $162,310.68
- Option Period 4: 01 April 2029 to 31 March 2030 - $162,310.60

Period of Performance
The contract has a six-month base period starting from October 1, 2025, with four one-year option periods following.

Place of Performance
Evans Army Community Hospital (EACH), Colorado.
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Overview

Agency
Defense Health Agency (DHA) [DoD]
Award Date
Sept. 19, 2025
Response Deadline
None
Posted
Oct. 2, 2025, 6:34 p.m. EDT
Set Aside
None
NAICS
None
PSC
6630 - Chemical Analysis Instruments
Place of Performance
1650 Cochrane Circle Fort Carson, CO 80913 United States
Source
Open
Pricing
Fixed Price
Est. Level of Competition
Sole Source
On 10/2/25 Defense Health Agency issued Justification HT940725FE005 for Limited-Sources Justification Sysmex hematology analyzers.
Primary Contact
Name
Shanna Guillen   Profile
Email
shanna.m.guillen.civ@health.mil
Phone
(406) 788-7837

Secondary Contact

Name
Destiny Jeffries   Profile
Email
destiny.e.jeffries.ctr@health.mil
Phone
None

Documents

Posted documents for Justification HT940725FE005

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Additional Details

Source Agency Hierarchy
DEPT OF DEFENSE > DEFENSE HEALTH AGENCY (DHA) > DEFENSE HEALTH AGENCY
FPDS Organization Code
97DH-HT9407
Source Organization Code
500173274
Last Updated
Nov. 2, 2025
Last Updated By
shanna.m.guillen.civ@health.mil
Archive Date
Nov. 1, 2025