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Library of Congress - Madison Rooms Audio and Visual Equipment

ID: 030ADV25R0045 • Type: Solicitation
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Description

The James Madison Memorial Building, part of the Library of Congress complex is the national monument to the fourth U.S. president, James Madison. The building opened in 1980, and it houses multiple public and ceremonial venues, including the Montpelier Room, Dining Room A, Dining Room C, and West Dining Room in the James Madison Building (collectively Rooms individually a Room ), which are used for events, meetings, and presentations. The current systems in each of these spaces are original to the building's construction and have been inoperable for decades and are no longer able to support the functionality required for public and official events. The Library requires a contractor to provide audio and video equipment and presentation lecterns for the Rooms. This audiovisual upgrade project will modernize the audio amplification systems and lecterns in the Rooms. Contractor shall remove existing equipment and provide, deliver, and install audiovisual equipment and presentation lecterns for the Library of Congress.

Background
The Library of Congress is seeking to modernize the audiovisual systems in the James Madison Memorial Building, which serves as a national monument and houses various public and ceremonial venues. The existing audio and video systems in the Montpelier Room, Dining Room A, Dining Room C, and West Dining Room have been inoperable for decades, necessitating an upgrade to support public and official events effectively.

Work Details
The contractor will be responsible for removing existing audiovisual equipment and installing new audio and video equipment along with presentation lecterns in the specified Rooms. The project includes:
1. Providing audio systems that ensure clear sound throughout each Room.
2. Installing user-friendly control systems tailored for each space.
3. Upgrading lecterns to meet modern standards.
4. Ensuring that the installation preserves the architectural integrity of each Room while discreetly integrating high-quality audio solutions.
5. Conducting a site survey to confirm measurements and electrical requirements before finalizing system designs within 60 days post-survey.
6. Removing old equipment including ceiling speakers and wall volume/audio input panels from each Room as specified: Montpelier Room (24 speakers), Dining Room A (8 speakers), Dining Room C (8 speakers), West Dining Room (10 speakers).
7. Providing a total of 50 new ceiling speakers matching the specifications of the existing ones to minimize structural alterations.

Period of Performance
The contract period begins on September 19, 2025, and ends on April 30, 2026, with an additional one-year warranty period extending until April 29, 2027.

Place of Performance
The work will be performed at the James Madison Memorial Building located at 101 Independence Ave SE, Washington DC.
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Overview

Agency
Library of Congress (LOC)
Response Deadline
Aug. 25, 2025, 12:00 p.m. EDT Due in 14 Days
Posted
Aug. 6, 2025, 3:54 p.m. EDT
Set Aside
None
NAICS
334310 - Audio and Video Equipment Manufacturing
PSC
R499 - Support- Professional: Other
Place of Performance
Washington, DC 20540 United States
Source
SAM
Current SBA Size Standard
750 Employees
Est. Level of Competition
Average
On 8/6/25 Library of Congress issued Solicitation 030ADV25R0045 for Library of Congress - Madison Rooms Audio and Visual Equipment due 8/25/25. The opportunity was issued full & open with NAICS 334310 and PSC R499.
Primary Contact
Name
Ramon Samuel   Profile
Email
rsamuel@loc.gov
Phone
None

Secondary Contact

Name
Moji Adejuwon   Profile
Email
moad@loc.gov
Phone
None

Documents

Posted documents for Solicitation 030ADV25R0045

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Additional Details

Source Agency Hierarchy
LIBRARY OF CONGRESS > LIBRARY OF CONGRESS > CONTRACTS SERVICES
FPDS Organization Code
0300-030ADV
Source Organization Code
500047911
Last Updated
Aug. 6, 2025
Last Updated By
rsamuel@loc.gov
Archive Date
Sept. 9, 2025