Laptop, Printer and Monitor Equipment

This is not a request for quote. There is no solicitation available or forecasted at this time. The Government will not pay for any information received in response to this Sources Sought, nor will the Government compensate any respondent for any cost incurred in developing the information provided to the Government. The Sources Sought does not constitute a commitment by the Government. Proprietary information is not being requested and respondents shall refrain from providing proprietary information in response to this Sources Sought. Vendor participation is not a promise of future business with the Government.

The purpose of this Sources Sought is to create a Vendors List of laptop and printer rental vendors that may be used by Buying Teams and Incident Management Teams to support Wildland Fire and All Hazard Incidents within Region 6 (Washington, and Oregon). Vendors shall be registered in SAM.gov. The placement of any orders IS NOT GUARANTEED.
DESCRIPTION (Rental period: weekly or monthly)
LAPTOP (MINIMUM REQUIREMENTS)
Core i7, 16G RAM, 4G dedicated video card, 1TB SSD, DVD+/-RW, 10/100/1000 NIC, 802.11ac, Wireless NIC, 17" Screen. External mouse, mouse pad, battery, power brick, carrying case, and 25 ft. Ethernet cable.
Software load: Windows 10 Pro (64-bit), MS Office 2016 Pro (32-bit), Anti-Virus - with Defender as baseline.
LAPTOP (MINIMUM REQUIREMENTS)
Core i5, 8G RAM, 500G HD, DVD+/-RW, 10/100/1000 NIC, 802.11g/n Wireless NIC, 15" Screen. External mouse, mouse pads, battery, power brick, carrying case, and 25 ft. Ethernet cable.
Software load: Windows 10 Pro (64-bit), MS Office 2016 Pro (32-bit), Anti-Virus - with Defender as baseline.
LASER COLOR DESKTOP MFC (PRINTER/COPIER/FAX/SCANNER)
Desktop COLOR MFC that prints/copies/faxes/scans, with network card. Up to 8.5"x14" output.
LASER B/W DESKTOP MFC (PRINTER/COPIER/FAX/SCANNER)
Desktop Black/White MFC that prints/copies/faxes/scans, with network card. Up to 8.5"x14" output.
B/W LASER PRINTERS
HP LaserJet 4350N (or similar) USB network printer, 45-55 PPM, one partial toner cartridge. Up to 8.5"x14" output.
COLOR INKJET PRINTERS - LARGE FORMAT
Color inkjet printer with new set of toner cartridges, wired and wireless network card. Up to 11"x17" output.

NOTE: Resources offered are critical to initial and continued incident operations and would need to be shipped and on site within 24-48 hours. This includes availability in evenings, holidays, and weekends for ordering.Resources also may be subjected to extreme environments and/or strenuous operating conditions which could include dust, heat, and smoky conditions as many Fire Camps are located in remote locations.
INTERESTED PARTIES SUBMIT:
1. Name of firm, point of contact, phone number, email address, and UEI number.
2. Information concerning available commercial rental equipment, including pricing information, delivery schedules, and customary terms and conditions.
3. Coverage Map, if available
4. Confirmation of quick ordering and delivery capability (list of POCs for ordering by area/after hours contact).
5. Additional information, as nececssary.
Questions in regard to this Sources Sought are due no later than 1200PT on 3/28/2024. Email questions to arlene.steffey@usda.gov.