Laboratory Dry Ice Delivery

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the Federal Acquisition Regulation (FAR) format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
   
2. The solicitation number is FDA-RFQ-24Q1275732. This requirement is issued as Request for Quote (RFQ).
   The solicitation is issued as a total small business set-aside.
3. The solicitation documented and incorporated provisions and clauses in effect through the Federal Acquisition Circular (FAC) FAC-2024-03, Effective 02/23/2024.
   
4. The associated North American Industry Classification System (NAICS) Code is 325120 with a small business size standard of 1200 employees.
5. The US Food & Drug Administration (FDA) intends to issue a Commercial Item Firm Fixed-Price purchase order that meets the requirements herein the Lowest Price Technical Acceptable (LPTA).
   A list of line item number(s) and items, quantities, and units of measure (including option(s), as applicable) can be found in sections vi and vii of the solicitation.
6. Description of Requirement and vii. Order Administration Information
7. 1. BACKGROUND

The dry ice delivery to the FDA San Francisco District Office and Laboratory (DOLAB-SF). The dry ice ensures successful preservation of the FDA Import Operation frozen samples, and during transport and shipment to the laboratory for analyses. Maintaining the collected samples in compliance with FDA Compliance and Laboratory standards and regulations.

1. OBJECTIVE

The contractor shall provide all necessary labor, materials, and transportation as necessary to deliver dry ice to the FDA San Francisco District Office and Laboratory for the period of one (1) base year plus four (4) option years.

1. REQUIREMENTS

The contractor shall deliver 200 pounds of dry ice, cut into 10-pound slabs weekly on the same day every week by 8:30 AM. The contractor will deliver the dry ice to the FDA DOLAB-SF and place the dry ice in a facility owned, 30 cubic foot dry ice storage bin(s) for storage of weekly dry ice delivery. Ice bin interior dimensions are 42 L x 36 W x 32 H.

FDA has the option to increase, decrease, or cancel any delivery. Contractor shall receive one (1) day advance notice in any of these situations.

INSPECTION/ACCEPTANCE CRITERIA

Inspection and acceptance shall be in accordance with the base clause 52.212-4(a). Contracting officer's representative (COR) is responsible for the inspection and acceptance of the deliverables for this requirement.

1. CONTRACT TYPE

This is firm fixed price.

1. PERIOD OF PERFORMANCE

The period of performance (POP) is for a base year with four (4) option years.

1. PLACE OF DELIVERY AND PERFORMANCE

The contractor shall deliver all items to the address and point of contact (POC) below:

U.S. Food and Drug administration

District Office/Lab San Francisco

1201 Harbor Bay Parkway

Alameda, CA 94502

Attention:

HOURS OF OPERATION

Work/Deliveries shall typically be performed/delivered during normal business hours (typically between 8AM and 5PM Eastern) Mondays through Fridays.

FEDERAL HOLIDAYS

The Government will not require support for the Federal Holidays listed below. Specific dates can be found on https://www.opm.gov/.

• New Year's Day
• Birthday of Martin Luther King, Jr.
• Washington's Birthday
• Memorial Day
• Juneteenth National Independence Day
• Independence Day
• Labor Day
• Columbus Day
• Veterans Day
• Thanksgiving Day
• Christmas Day

GOVERNMENT CLOSURES

Government operating statuses for offices nationwide can be found on https://www.opm.gov/.

Aside from Federal holidays, the contractor shall contact the COR or Contracting Officer to determine work status in the event of Government closures. If a contractor staff has been approved to work at an alternate work site, the Government anticipates that the contractor staff will continue to perform their tasks as assigned at the order level.

In the event of inclement weather, contractor staff that work on-site at a Federal facility shall be responsible for checking the operating status. If the facility is closed and the contractor staff is telework ready, the contractor staff may be required to work at the direction of the COR or CO.

1. DELIVERABLES AND DELIVERY SCHEDULE

The contractor shall deliver all items no later than the dates indicated with the deliverable below.

The Contractor shall deliver all items to the contracting officer's representative (COR) as set forth below:

Description

Delivery Schedule/ Period of Performance

Base Year: 200 pounds of dry ice, cut into 10-pound slabs 1 EA 1 June 2024 - 31 May 2025

Option Year 1: 200 pounds of dry ice, cut into 10-pound slabs 1 EA 1 June 2025 - 31 May 2026

Option Year 2: 200 pounds of dry ice, cut into 10-pound slabs 1 EA 1 June 2026 31 May 2027

Option Year 3: 200 pounds of dry ice, cut into 10-pound slabs 1 EA 1 June 2027 31 May 2028

Option Year 4: 200 pounds of dry ice, cut into 10-pound slabs 1EA 1 June 2028 31 May 2029