Karl Storz Endoscopy Full-Service Maintenance Plan

SOURCES SOUGHT NOTICE

This is a Sources Sought NOTICE (SSN) ONLY. The U.S. Government is conducting market research only to determine the availability of qualified sources capable of providing maintenance and repair services to ensure proper operation of Karl Storz flexible and rigid scopes. Potential Contractors are invited to provide a response via e-mail to Contract Specialist Tracy Heath at tracy.heath@va.gov by March 28, 2025, 15:00 (PT). Responses will be used to determine the appropriate strategy for a potential acquisition. Please clearly identify any information your company considers sensitive or proprietary. This notice is issued solely for information and planning purposes - it does not constitute a Request for Quotation (RFQ), or a promise to issue an RFQ in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, or proposals at this time and will not accept unsolicited quotes in response to this sources sought synopsis. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ, if any is issued.

BACKGROUND: The Portland VA medical Center has a requirement for a service maintenance/repairs contract for services on 13 Flexible Scopes and 85 Rigid ENT Scopes.

NAICS: 811210, Electronic and Precision Equipment Repair and Maintenance

Interested potential Contractors please provide the following.

1) Company Name, address, point of contact, phone number, email address, and DUNS

Please indicate business size:

Small Disadvantage Business (SDB)____

8(a)____

Historically Underutilized Business Zone (HUBZone)____

Service-Disabled Veteran-Owned Small Business (SDVOSB)____

Veteran-Owned Small Business (VOSB)_____

Economically Disadvantaged Women-Owned Small Business (EDWOSB)_____

Women-Owned Small Business concerns (WOSB)_____

Small Business_____

Large Business_____

Please state if you possess a Federal Supply Schedule (FSS)______. Please state if your FSS Schedule is under Group 66 III Cat 605-2A________

2) Please submit a brief capability statement (maximum three pages) with enough information to demonstrate to the Veterans Affairs that you have the enough resources, personnel, and experience to perform maintenance and repair services on Karl Storz flexible and Rigid scopes as required in the attached Draft Statement of Work.

**Draft Statement of Work

STATEMENT OF WORK

1. Background

The Portland VA Medical Center (PVAMC) requires a service maintenance contract on 13 Flex Scopes and 85 Rigid ENT Scope.

2. Scope

All Scopes are located at the Portland VAMC. This requirement is for full-service maintenance and repair services for subject equipment. This equipment is classified as High-Tech Medical Equipment (HTME). The full-service maintenance and repair service plan will include all parts, labor, travel costs, preventative maintenance, technical support, and system upgrades to ensure the Flexible intubation scopes and Rigid ENT scopes units operate according to manufacturer's specifications.

3. Specific Tasks

General Requirements:

1. Unlimited repairs on 85 Rigid ENT scopes
2. Unlimited repairs on 13 Flexible

Specific Requirements:

1. All repairs shall be accompanied by a loaned piece of equipment shipped out next day air at no additional cost to the government.
2. All loaner equipment shall be the same model and be new or like new.
3. All shipping to and from the Portland VAMC shall be covered in agreement and shall be at no additional cost to the government.
4. All repairs must be performed by a Karl Storz OEM Certified technician.
5. Any exchanges of scopes due to damage shall be communicated with the Portland VA and provided at no additional charge.
6. All damage shall be repaired, including those that are due to abuse or misuse.
7. Response time for all phone calls shall be no longer than 4 hours. Telephone support shall be available 24/7/365.

Equipment to be Covered:

4. Performance Monitoring

The tasks are well defined and can, therefore, be easily monitored by the Government point of contact (POC), who shall represent the government for this process. The contractor performance will be monitored and the work certified by the POC. The POC will assure contractor quality by routine inspections, product sampling, and monitoring of work while work is being performed.

5. Security Requirements

All contractor employees will be hosted/monitored/escorted by PIV'd VA personnel while onsite.

6. Other Pertinent Information or Special Considerations.

7. Inspection and Acceptance Criteria.

The POC is responsible for certifying that the work done under this contract is performed to standard. The POC is also responsible to assure the inspection and acceptance of products provided incidental to services.

8. Place of Performance.

Work will be performed at the PVAMC or Approved Karl Storz location.