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Philips SmartPath to dStream XR and 3.0T MRI Preventive Maintenance at Captain James A. Lovell Federal Health Care Center (FHCC)

ID: 36C25226Q0489 • Type: Special Notice • Match:  85%
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Description

Under Statutory Authority 41 U.S.C. 1901 the Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with Philips North America, LLC (Philips Healthcare) for Preventive Maintenance (Protection Service Plan) which includes software updates and upgrades for the Philips dStream to SmartPath XR and 3.0T MRI. Philips Healthcare is the only vendor authorized to complete maintenance and software upgrades and updates on these machines. This notice of intent is not a request for competitive quotes. The Protection Service Plan is already in use. This request is for sustainment of an existing service. This acquisition is conducted under the authority of 41 U.S.C. 1901 Simplified acquisition procedures as implemented in RFO 12.102, only one responsible source and no other supplies or services will satisfy agency requirements. This will be a firm fixed price contract for a one-year base plus four (4) one-year options. The North American Industry Classification System Code (NAICS) is 811210 with a business size standard of $34.0 Million. No solicitation documents are available and telephone requests will not be accepted. However, any firm that believes it can meet these requirements may give written notification to the Contracting Officer by 10:00 AM Local Time (Central) Monday, June 1, 2026. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. This evidence shall include a letter from the Original Equipment Manufacturer (OEM) stating vendor is an authorized service vendor per VAAR Clause 852.212-71(c). Information must be sent to the Contracting Officer, Joni Dorr, joni.dorr@va.gov. Responses received will be evaluated, however a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government.
Background
The Great Lakes Acquisition Center (GLAC) is issuing a sole source contract under Statutory Authority 41 U.S.C. 1901 to Philips North America, LLC (Philips Healthcare) for Preventive Maintenance services. The goal of this contract is to ensure the continued operation and maintenance of the Philips dStream to SmartPath XR and 3.0T MRI systems, which are critical for healthcare services at the Captain James A. Lovell Federal Health Care Center (FHCC). Philips Healthcare is the only authorized vendor capable of providing the necessary maintenance and software updates for these machines.

Work Details
The contract includes a Protection Service Plan that encompasses preventive maintenance, software updates, and upgrades for the Philips dStream to SmartPath XR and 3.0T MRI systems. The services are intended to sustain an existing service that is already in use, ensuring that the equipment remains operational and up-to-date with the latest software enhancements.

Period of Performance
The geographic location(s) the contract will be performed (if provided)

Place of Performance
The services will be performed at Captain James A. Lovell Federal Health Care Center (FHCC), located in Milwaukee, WI.

Bidder Requirements
Bidders must demonstrate their ability to meet the requirements by providing written notification to the Contracting Officer, including evidence such as a letter from the Original Equipment Manufacturer (OEM) confirming that they are an authorized service vendor. This is essential for compliance with VAAR Clause 852.212-71(c).

Incumbent Analysis (see Incumbents section for more detail)
This opportunity appears to have a confirmed incumbent based on VA797H17D0022-36C25222F0012, awarded to Philips North America for $844,997 (10/16/21–09/30/26). The prior contract provided “Protection Service” for the same Philips SmartPath to dStream XR and 3.0T MRI systems at the Captain James A. Lovell Federal Health Care Center, and the current requirement similarly calls for preventive maintenance sustainment with software updates and upgrades under a Protection Service Plan.
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Overview

Agency
VISN 12: Great Lakes Health Care System (VISN-12) [VA - VHA]
Response Deadline
June 1, 2026, 11:00 a.m. EDT Past Due
Posted
May 27, 2026, 12:26 p.m. EDT
Set Aside
None
NAICS
811210 - Electronic and Precision Equipment Repair and Maintenance
PSC
J065 - Maint/Repair/Rebuild Of Equipment- Medical, Dental, And Veterinary Equipment And Supplies
Place of Performance
3001 Green Bay Road North Chicago, IL 60064 USA
Source
Open
Current SBA Size Standard
$34 Million
Pricing
Fixed Price
Est. Level of Competition
Sole Source
Est. Value Range
Experimental
<$250,000 (solicitation indicates Simplified Acquisition Procedures, which in most cases, applies to contracts expected to be less than $250K in value)
On 5/27/26 VISN 12: Great Lakes Health Care System issued Special Notice 36C25226Q0489 for Philips SmartPath to dStream XR and 3.0T MRI Preventive Maintenance at Captain James A. Lovell Federal Health Care Center (FHCC) due 6/1/26.
Primary Contact
Title
Joni Dorr
Name
Contracting Officer   Profile
Email
joni.dorr@va.gov
Phone
414-844-4800x43248

Documents

Posted documents for Special Notice 36C25226Q0489

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > 252-NETWORK CONTRACT OFFICE 12 (36C252)
FPDS Organization Code
3600-0069D
Source Organization Code
100180018
Last Updated
May 27, 2026
Last Updated By
joni.dorr@va.gov
Archive Date
Aug. 30, 2026