Philips Radiology Imaging Preventive Maintenance Huntington VA Medical Center-Intent to Sole Source.

Background
The Huntington Veterans Affairs Medical Center (VAMC), located at 1540 Spring Valley Drive, is seeking a Preventive Maintenance and Services plan for Philips Radiology equipment. The goal of this contract is to ensure that the imaging equipment operates efficiently and meets the necessary accreditation standards set by the American College of Radiology (ACR).

Philips Healthcare, as the Original Equipment Manufacturer (OEM), is identified as the sole source provider for these services due to their exclusive access to proprietary diagnostic software and OEM certified parts.

Work Details
The contractor will provide preventive maintenance and services for the following Philips Radiology equipment: Ingenia Ambition X-Primary, Ingenia Ambition X-Primary - Chiller Coverage, Allura Xper FD20 Primary Service Plan, and Allura Xper FD20 Primary Supplemental Coverage. The services include ensuring that all maintenance work is performed by Philips’ Field Service Engineers (FSEs) who are trained to meet OEM specifications.

The contractor must guarantee that all parts used are OEM certified and compatible with the equipment. Additionally, they must ensure compliance with ACR accreditation requirements for diagnostic imaging devices.

Period of Performance
The geographic location(s) the contract will be performed (if provided)

Place of Performance
Huntington Veterans Affairs Medical Center, 1540 Spring Valley Drive, Huntington, WV 25704-9399.

Bidder Requirements
Bidders must demonstrate a bona fide capability to fulfill the requirement. As Philips Healthcare is the sole source provider, no small or veteran-owned business subcontractors will be used for supporting Philips manufactured equipment. Bidders should have experience in providing OEM certified services and parts.

Incumbent Analysis (see Incumbents section for more detail)
The Huntington VAMC appears to have a confirmed incumbent for Philips radiology preventive maintenance, with prior contracts awarded to Philips North America (VA797H17D0022-36C24523F0035 valued at $351,055 for 10/01/22–09/30/26 and VA797H17D0022-36C24525F0476 valued at $234,777 for 07/13/25–07/12/26). The prior work is described as Philips maintenance/support and Philips radiology equipment PM, which aligns with the current intent to sole source preventive maintenance and services for specific Philips imaging systems (Ingenia Ambition X-Primary and Allura Xper FD20 service plans). This suggests the requirement is a continuation of ongoing OEM preventive maintenance coverage for the same type of radiology equipment.