NOTICE OF INTENT TO SOLE SOURCE Department of Veterans Affairs Network Contracting Office 05 (NCO 5) VA Maryland Health Care System Title: GE Radiology Equipment PM and Service Plan Notice of Intent to Award a Sole Source Procurement: The Department of Veterans Affairs, VA Maryland Health Care System (VAMHCS) intends to award a sole source, firm-fixed price service contract to GE Healthcare for the provision of preventive maintenance (PM) and service plan coverage for GE radiology equipment located at the Baltimore and Perry Point VA Medical Centers, under the authority of FAR 13.106-1(b)(1)(i) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. Justification for Sole Source: Scope of Work: The contractor shall provide support and maintenance, including repairs, software updates, clinical application support, travel, labor, and parts, as well as preventive maintenance in accordance with manufacturer recommendations and VA Biomedical Engineering s schedule for all GE diagnostic imaging equipment currently installed at the Baltimore and Perry Point VA Medical Centers. Any new GE diagnostic imaging equipment installed during the contract period and purchased under VA797H-17-D-0024 will be added by modification. The contractor must provide detailed service reports within two weeks of service completion. Unique Qualifications: GE Healthcare is the original equipment manufacturer (OEM) for the majority of the covered radiology equipment. The maintenance requires proprietary OEM parts, software, and technical expertise. Only the OEM or their properly authorized representatives have access to necessary OEM software updates, parts, clinical application support, and system configurations. The contractor must possess an active, VA-approved Memorandum of Understanding (MOU)/Interconnection Security Agreement (ISA) to provide remote support, as well as a Business Associate Agreement (BAA) for incidental access to Protected Health Information (PHI). List of equipment: Definium 656 HD (XRA732) 97% uptime commitment Include table and tube coverage 30-minute phone response Field Service Engineer coverage Monday Friday, 8am 9pm 4-hour on-site response Next day parts delivery (10:30 AM LST) Software and Quality Updates FlashPad - Digital Wireless Detector (XRA779) 97% uptime commitment Field Service Engineer coverage Monday Friday, 8am 5pm 4-hour on-site response Next day parts delivery (10:30 AM LST) FlashPad - Digital Wireless Detector (XRA779) 97% uptime commitment Field Service Engineer coverage Monday Friday, 8am 5pm 4-hour on-site response Next day parts delivery (10:30 AM LST) OEC SERIES 9900 ELITE (XMS580) 97% uptime commitment Field Service Engineer coverage Monday Friday, 8am 5pm 6-hour on-site response Next day parts delivery (10:30 AM LST) OEC SERIES 9900 ELITE (XMS582) 97% uptime commitment Field Service Engineer coverage Monday Friday, 8am 5pm 6-hour on-site response Next day parts delivery (10:30 AM LST) OEC ELITE 31cm CFD VASMTS/CARDIAC (XMS667) 97% uptime commitment Field Service Engineer coverage Monday Friday, 8am 5pm 6-hour on-site response Next day parts delivery (10:30 AM LST) XELERIS WORKSTATION 4.X (NX4WFS) 97% uptime commitment 30-minute phone response Field Service Engineer coverage Monday Friday, 8am 5pm 4-hour on-site response Next day parts delivery (10:30 AM LST) Software and Quality Updates Online clinical education portal XELERIS WORKSTATION 4.X (NX4WFS) 97% uptime commitment 30-minute phone response Field Service Engineer coverage Monday Friday, 8am 5pm 4-hour on-site response Next day parts delivery (10:30 AM LST) Software and Quality Updates Online clinical education portal XELERIS WORKSTATION 4.X (NX4WFS) 97% uptime commitment 30-minute phone response Field Service Engineer coverage Monday Friday, 8am 5pm 4-hour on-site response Next day parts delivery (10:30 AM LST) Software and Quality Updates Online clinical education portal Discovery NM/CT 870 DR (NMH967) 97% uptime commitment Including table and tub coverage 30-minute phone response Field Service Engineer coverage Monday Friday, 8am 9pm 4-hour on-site response Next day parts delivery (10:30 AM LST) Software and Quality Updates Online clinical education portal Optima NM/CT 640 DR (NMH970) 97% uptime commitment Including acquisition processor and crustal coverage 30-minute phone response Field Service Engineer coverage Monday Friday, 8am 5pm 4-hour on-site response Next day parts delivery (10:30 AM LST) Software and Quality Updates Online clinical education portal LOGIQ E10 R2 (ULE10B) 95% uptime commitment 30-minute phone response Field Service Engineer coverage Monday Friday, 8am 5pm 6-hour on-site response Next day parts delivery (10:30 AM LST) OEC ELITE 31cm CFD VASMTS/CARDIAC (XMS667) 97% uptime commitment Field Service Engineer coverage Monday Friday, 8am 5pm 6-hour on-site response Next day parts delivery (10:30 AM LST) LOGIQ E10 R2 (ULE10B) 95% uptime commitment 30-minute phone response Field Service Engineer coverage Monday Friday, 8am 5pm 6-hour on-site response Next day parts delivery (10:30 AM LST) Performance Period: 12 months from date of award. Place of Performance: Baltimore VA Medical Center, 10 N. Greene St., Baltimore, MD 21201 Perry Point VA Medical Center, 59 Avenue D, Perry Point, MD 21902 Applicable NAICS: 334517 This notice of intent is not a request for competitive quotes; however, interested parties that believe they can meet the requirements may submit a capability statement, proposal, or quotation no later than 06/19/2026 at 9:00 am. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement.
Background
The Department of Veterans Affairs, specifically the VA Maryland Health Care System (VAMHCS), is issuing a notice of intent to award a sole source contract to GE Healthcare. This contract aims to provide preventive maintenance and service plan coverage for GE radiology equipment at the Baltimore and Perry Point VA Medical Centers.
The justification for this sole source procurement is based on the unique qualifications of GE Healthcare as the original equipment manufacturer (OEM) for the majority of the covered equipment, which requires proprietary parts and technical expertise.
Work Details
The contractor shall provide comprehensive support and maintenance services, including:
- Preventive maintenance in accordance with manufacturer recommendations and the VA Biomedical Engineering's schedule.
- Repairs, software updates, clinical application support, travel, labor, and parts for all GE diagnostic imaging equipment currently installed at the Baltimore and Perry Point VA Medical Centers.
- Detailed service reports must be provided within two weeks of service completion.
- Any new GE diagnostic imaging equipment installed during the contract period will be added by modification.
- The contractor must ensure a 97% uptime commitment for most equipment, with specific response times including: 30-minute phone response, 4-hour on-site response for certain devices, and next day parts delivery by 10:30 AM LST.
Period of Performance
12 months from date of award.
Place of Performance
Baltimore VA Medical Center, 10 N. Greene St., Baltimore, MD 21201; Perry Point VA Medical Center, 59 Avenue D, Perry Point, MD 21902.
Bidder Requirements
The contractor must be GE Healthcare or an authorized representative with access to necessary OEM software updates and parts. They must possess an active VA-approved Memorandum of Understanding (MOU)/Interconnection Security Agreement (ISA) for remote support and a Business Associate Agreement (BAA) for incidental access to Protected Health Information (PHI).
