Fisher Scientific Refractometer PM Repair

Preventive Maintenance and Repair on Fisher Scientific Refractometer A24106 Department of Veterans Affairs (VA) Veterans Health Administration (VHA) Oklahoma City VA Health Care System BRIEF SCOPE OF WORK (This is for information only) PURPOSE: Oklahoma City VA Health Care System requires a contractor to provide preventive maintenance and repair services on Fisher Scientific Refractometer, so the system functions satisfactorily to the OEM specifications, in an efficient and cost-effective manner, supporting the VA mission. TASKS AND REQUIREMENTS: Contractor shall provide OEM-trained technicians to perform OEM-standard services on equipment in this PWS. Services on the equipment include maintenance support, corrective maintenance repair, 24x7 emergency phone support, provision of parts (comprehensive parts coverage), and service and modification as required due to safety or reliability. All OEM software updates shall be included. All work performed shall be in accordance with manufacturer s specifications, including but not limited to adjustments, calibrating, cleaning, lubricating, testing, disassembly, checkout, replacement of parts, etc. required to keep the equipment in operating condition. Contractor must guarantee 95% up time for the equipment. Contractor shall guarantee that all equipment covered by this contract shall be in optimum working condition at the completion of each contracted Period of Performance. Contractor will make every attempt to maintain and repair equipment on-site within a reasonable time, unless local environment prohibits on-site attendance. Failing this, contractor will provide substitute equipment in the event a repair continues beyond the reasonable time frame. Contractor shall provide periodic preventive maintenance service on equipment within the interval(s) set by the OEM (ie, Annual, Semi-Annual, Quarterly), in scheduled month of each contracted Period of Performance, including all work between Standard Business Hours, weekend hours, and non-standard hours, and arranged through the COR. The contractor shall work with the COR, Surgery service and Sterile Processing Service to not disrupt patient care by scheduling PM visits in advance. The visits will include equipment verification by an OEM-trained technician. Before the expiration of each period of performance, the contractor shall provide the COR with a report certifying the equipment listed in this PWS has been calibrated to O.E.M. standards not less than OEM recommended interval(s) during the contract period. All parts shall be O.E.M. standard or certified. Contractor shall provide any software updates, as they become available, for all equipment, at no additional cost. All software changes made become the property of the VA. If contractor or external hazard assessment/notification by the FDA, NCPS, or CEOSH determines that a modification is necessary to address safety concerns or reliability, installation and modification will be performed at no additional charge. As part of the OEM-standard of service required on this contract, contractor must provide unique and/or high mortality replacement parts. All parts will be O.E.M. recommended parts. Contractor must provide repair services on batteries and handpieces, at no additional cost to the government. This includes provision of replacement/loaner parts and shipment costs, such as loaner handpieces. To maintain continuity of patient care, contractor must ship replacement/loaner handpieces overnight to the VA within 48 hours of receipt of notice by the VA that a hand piece needs to be repaired due to normal wear and tear. Once the loaner is received by the VA, the VA will ship the government-owned hand piece to the contractor. If the government-owned hand piece is not able to be repaired the contractor must return the broken handpiece to the VA with written notification of what prevented the repair and the issues causing the part not to function the way the OEM intended. If any contractor personnel performing service on site at the VA brings parts, devices, or equipment that have serial numbers and will be used in patient care, these items must be checked in upon entry and checked out upon exiting the VA with both Logistics and Biomed departments. LIMITATIONS OF SUBCONTRACTING: The Limitations of Subcontracting may or may not apply to a resulting solicitation from this Market Research. Vendors are advised to familiarize themselves with Federal Acquisition Regulation parts 19.505(a)(2) and 19.505(b)(1) as it pertains to subcontracting limitations. Vendors are also advised to familiarize themselves with 13 CFR 125.6 and the penalties described in this regulation. Please communicate via e-mail to Tiffani.Perkins@va.gov by COB April 17, 2023, as to your company s interest and ability to perform service per this brief Scope of Work. If interested, only provide the following information: 1. Please state your company s business size as related to NAICS code XXXXXX 2. As per the Limitations of Subcontracting: (see FAR 19.505) a. As Primary Contractor: what % of Total Contract Value will you retain? b. If using a Subcontractor: what % of Total Contract Value will go to them? 3. Please provide SAM Unique Entity ID number. 4. If you have an FSS/GSA contract that includes this service. 5. Provide FSS/GSA contract number if applicable. In order for you company s information to be counted in relation to this Market Research all above questions must be answered.