Combined Synopsis/Solicitation 36C26026Q0785 ______________________________________________________________________ Page 2 of 2 This is a combined synopsis/solicitation announcement for commercial services prepared in accordance with the format in Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, and supplemented with additional information. This announcement constitutes the only solicitation to request quotes. Written solicitation will not be issued. A firm-fixed price purchase order is anticipated. The Veterans Integrated Service Network (VISN) 20 Biomedical Engineering Department responsible for eight Health Facilities and their surrounding clinics wishes to establish a firm-fixed-price contract to accomplish corrective maintenance (CM) and pending preventative maintenance (PM) on various types of medical equipment. The contract will include a fixed labor rate and fixed overtime rate for a Biomedical Engineering Technician (BMET) as well as travel to be reimbursed pursuant to government per diem (see https://www.gsa.gov/travel/plan-book/per-diem-rates ). The period of performance for this requirement is 12 months with the anticipated start date of 8/1/2026. This solicitation is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01 effective March 13, 2026. This RFQ number 36C26026Q0785 and is issued as unrestricted and the Government anticipates awarding a firm-fixed price contract. The associated North American Industrial Classification System (NAICS) code for this procurement is 811210, Electronic and Precision Equipment Repair and Maintenance with a small business size standard of $34M. The FSC/PSC is J065, Maintenance, Repair, and Rebuilding of Equipment Medical, Dental and Veterinary Equipment and Supplies. All interested companies shall provide quotations for the following: ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT RATE AMOUNT 0001 Biomed Engineering Technician 944.00 hr __________________ ___________ 0002 Biomed Engineering Technician Overtime Rate 50.00 hr _________________ ___________ 0003 Not-to-Exceed amount for travel expenses 1 lt $50,000.00 $50,000.00 SUB TOTAL __________________ STATEMENT OF WORK - BIOMEDICAL ENGINEERING CONTRACTOR SUPPORT 1. PLACE OF PERFORMANCE. Attachment A lists possible sites where work may be performed. The Government retains the right to add or subtract locations as needed via modification to the contract. 2. HOURS OF PERFORMANCE. Normal working hours will be 7:30 am to 4 pm, Monday-Friday, excluding federal holidays, although there may be some work hour flexibility. Occasional overtime may be needed and will be billed at the agreed upon rate. Contractor hours will be monitored by the Contracting Officer Representative (COR) and verified prior to billing and payment. 3. LIST OF EQUIPMENT. Attachment B lists equipment supported under this contract. The Government retains the right to add or subtract equipment as needed via modification to the contract. 4. CONTRACTOR RESPONSIBILITIES: 4.1 Dispatch Biomedical Engineering Technician (BMET) to provide preventive maintenance (PM) and corrective maintenance (CM) repairs on equipment identified by the COR, using accepted repair practices (typically the Original Equipment Manufacturers (OEM) procedures) while maintaining high standards of equipment performance and safety. 4.2 Accomplishes work in a timely manner within an established framework of policies/guidelines. All efforts shall be made to meet an average corrective maintenance turn-around time of 8 days from the VA initiated work order to the completion of the work order by the Contractor. The COR or Facility POC will notify the Contractor by the end of the preceding month that Contractor support is required for PM services in the following month. The Contractor shall ensure all scheduled PM services are completed prior to the 15th day of the scheduled month. If PM services cannot be completed prior to the 15th day of the scheduled month due to equipment not being located or in use, the Contractor shall have until the end of the scheduled month to complete the PM services. If at the end of the month, the Contractor still cannot complete the PM, all efforts to complete the PM shall be documented on a field service report. 4.3 Contractor shall provide one phone number, which is manned 7:30 to 4:00 pm Pacific Time. 5. DOCUMENTATION REQUIREMENTS: The COR may determine more frequent submittals may be required and will inform the contractor of such. RESPONSIBLE: FREQUENCY DESCRIPTION SUBMITTED TO: Contractor monthly Provide technician availability calendar COR COR or Facility POC Monthly as needed Two week projections for required PM support (to be validated by Contractor) Contractor COR As needed Work Order to provide CM services Contractor Contractor Due 1 week after completing assignment Provide Work Order Report listing completed assignments. COR, Biomedical Engineer, and/or Biomedical Engineering Support Staff (BESS) Contractor End of the Month Field Service Report documenting incomplete PM services due to unavailability of equipment and reason for unavailability. COR, Facility POC Contractor As required Upon completion, provide Field Service Report detailing cause of malfunction and corrective action taken. COR, Biomedical Engineer Contractor monthly Receipts for travel expenses including flights, hotels, rental cars and any other transit methods utilized. Meal receipts are also required and will only be reimbursed for actual costs up to the GSA per diem amount when a contracted employee is traveling more than 50 miles from their place of residence. COR 6. CONTRACTOR PERSONNEL QUALIFICATIONS 6.1 Associate degree or higher in Biomedical Electronics Technology, Biomedical Equipment Technology or Biomedical Engineering Technology or in a related technical field such as Electronic Technology or Information Technology and three years of experience as a Biomedical Equipment Support Specialist, Biomedical Equipment Technician, Field Service Engineer, Medical Equipment Repairer, or Information Technology Specialist. 6.2 Contractor will be required to provide evidence of training, certifications, experience, and other qualifications for each biomedical engineering technician performing services under this contract. Evidence must include a list of types of equipment on which contracted personnel have experience performing preventative and corrective maintenance. 6.3 During the contract period of performance, if the Contractor proposes to add-on or replace personnel to perform contract services, the Contractor will submit the required evidence of training, certifications, experience, and other qualifications to the COR. At no time, shall the Contractor utilize add-on or replacement personnel to perform contract Without COR authorization. 7. CONTRACTOR EMPLOYEES 7.1 Contractor employees shall not be considered Government employees for any purpose. The VA reserves the right to restrict any Contractor employee from performing services under this contract who does not meet the required qualifications for the services they are required to perform, and who violates Federal regulations or are identified as a potential threat to the security, safety, health and/or operational mission of the VA and its' Veteran population. The restriction of such Contractor personnel shall not relieve the Contractor from performing all the required services, in accordance with all terms, conditions, and schedules contained herein. 7.2 Contractor employees may be escorted at the VA facility by the COR or other VA employee designated by the COR if they have not been onboarded. 8. PERFORMANCE REQUIREMENT SUMMARY 8.1. The Government will evaluate the contractor s performance under this contract using the method of surveillance specified below. All surveillance observations will be recorded by the government. When an observation indicates defective performance, the COR will provide the Contractor with a copy of the record of the observation. 8.2 The government shall immediately notify the contractor in the event the contractor s level of performance falls below 90% of the expected performances (corrective maintenance and preventative maintenance completion) as outlined in this Statement of Work. Para No. Performance Objective Standard Acceptable Quality Level (AQL) Method of Surveillance 6 Contractor Personnel Qualifications A trained and experienced technician with past experience as a biomedical equipment technician or electronics technician Must have 3 years hospital healthcare experience performing medical equipment repair 100% Inspection 4 Maintenance and Repair of Equipment OEM Specifications Must perform all maintenance and repair of equipment IAW OEM Specs 100% Periodic Inspection 5 Service Reports Document all work performed 98% 100% Inspection 9. PHYSICAL DEMANDS. Work assignments involve bench and on-site repairs requiring sitting, standing, walking, lifting, climbing, bending, and working in cramped and awkward positions. Incumbent frequently handles objects weighing up to 40 pounds and occasionally objects weighing in excess of 40 pounds. 10. WORK ENVIRONMENT. Maintenance shop and patient care areas. Work is primarily done inside well-lighted, heated and ventilated areas, although access to some equipment may be more cramped and not as well lit. May be exposed to tremendously high electrical voltages and currents, and may sustain cuts, bruises or burns caused by electric shock, hot components, and ionizing radiation x-rays. May be exposed to patient bodily fluids when working in patient-care areas. 11. ORDERING PROCEDURES. PMs: 11.1 COR issues monthly projections for PM s to be completed by the 15th of the month. The last two weeks of the month are to be used to perform PMs on equipment that couldn t be located or was in use during the first two weeks. If at the end of the month, the Contractor still cannot complete the PM, all efforts to complete the PM shall be documented on a field service report. CM Repairs: 11.2 VA Clinical Engineering Division Contracting Officer Representative (COR) will initiate the work order to the contractor through email or weekly conference calls. 11.3 Contractor shall confirm receipt and schedule an agreed upon time to complete the work. 11.4 Contractor shall provide a qualified Biomedical Engineering Technician (BMET) to perform maintenance and repair depending upon what type of equipment requires repair/maintenance. BMET s shall provide certification to the COR as needed based on the work requested. 11.5 Upon completion of services, contractor shall provide a Field Service Report to the Clinical Engineering Division which details information regarding the cause of the equipment malfunction and corrective action taken. 12. BACKGROUND VERIFICATION. Candidates are required to be fingerprinted and have a background verification completed by the VSC Personnel Security Office, prior to commencement of work (NOTE: A temporary ID badge may be provided prior to final verification). This process is initiated by the COR upon approval of the contractor employee s experience verification outlined in this PWS. Fingerprints can be taken at the nearest VA facility to the contractor s residence and does not have to occur in VISN 20. ATTACHMENT A: LIST OF FACILITIES Facility Address Alaska VAHSRO 1201 North Muldoon Road Anchorage, AK 99504 American Lake VAMC 9600 Veterans Drive Tacoma, WA 98493 Bend CBOC 2650NE Courtney Dr Bend OR 97701 Boise VAMC 500 Fort Street Boise, ID 83702 Bremerton CBOC 925 Adele Avenue Bremerton, WA 98312 Brookings CBOC 555 - 5th Street Brookings, OR 97415 Burns CBOC 271 N Egan Ave Burns OR 97720 Caldwell CBOC 4521 Thomas Jefferson Drive Caldwell ID 83605 Coeur D Alene CBOC 915 W. Emma Avenue Coeur d 'Alene, ID 83814 CRRC 308 SW 1st Ave Portland, OR 97204 Eugene CBOC 3355 Chad Dr Eugene, OR 97408 Fairbanks CBOC Bldg 4076, Neeley Road, Room 1J-101 Fort Wainwright, AK 99703 Fairview CBOC 1800 NE Market Dr Fairview OR 97024 Grants Pass CBOC 1877 Williams Hwy, Hwy 238 Grants Pass, OR 97527 Hillsboro CBOC 1925 Amber Glen Parkway Suite #300 Hillsboro, OR 97006 Juneau CBOC 709 West 9th Street, Suite 150 Juneau, AK 99801 Kenai CBOC 240 Hospital Place, Suite 105 Soldotna, AK 99669 Klamath Falls CBOC 2225 North El Dorado Blvd. Klamath Falls, OR 97601 La Grande CBOC 202 12th Street La Grande, OR 97850 Lewiston CBOC 1630 23rd Avenue, Bldg. 2 Lewiston, ID 83501 Libby CBOC 211 E. Second St. Libby MT 59923 MatSu CBOC 865 N. Seward Meridian Parkway, Suite 105 Wasilla, AK 99654 Morrow County PCTOC 2 Marine Drive, Suite 103 ~ P.O. Box 1059 Boardman, OR 97818 Mountain Home CBOC 815 North 6th East Mountain Home ID 83647 Mt Vernon CBOC 307 S. 13th St., Suite 200 Mount Vernon, WA 98274 North Bend CBOC 2191 Marion Street North Bend, OR 97459 North Coast CBOC 91400 N. Neacoxie Street, building 7315, Warrenton, OR 97146 North Olympic Pennisula CBOC 1114 Georgiana St Port Angeles, WA 98362 Portland VAMC 3710 SW U.S. Veterans Hospital Rd Portland, OR 97239 Roseburg VAMC 913 NW Garden Valley Blvd Roseburg, OR 97471 Salem CBOC 1750 McGilchrist St. SE, Suite 130 Salem OR 97302 Salmon CBOC 705 Lena Street Salmon ID 83467 Sandpoint CBOC 420 N. 2nd Ave. Suite-200 Sandpoint, ID 83864 Seattle VAMC 1660 South Columbian Way Seattle, WA 98108 Spokane VAMC 4815 N. Assembly St Spokane, WA 99205 The Dalles CBOC 704 Veterans Drive The Dalles, OR 97058 Tonasket CBOC 203 S. Western Ave. Tonasket, WA 98855 Tri-Cities CBOC 825 Jadwin Ave., Ste. 250, Federal Bldg., 2nd Floor Richland, WA 99352 Twin Falls CBOC 260 2nd Ave East Twin Falls ID 83301 Vancouver VAMC 1601 E. 4th Plain Blvd Vancouver, WA 98661 Walla Walla VAMC 77 Wainwright Drive Walla Walla, WA 99362 Wallowa County PCTOC 401 NE 1st Street Enterprise, OR 97828 Wenatchee CBOC 2530 Chester-Kimm Road Wenatchee, WA 98801 West Linn CBOC 1750 SW Blankenship Rd Ste 300 West Linn, OR 97068 White City SORCC 8495 Crater Lake Hwy White City, OR 97503 Yakima CBOC 717 Fruitvale Blvd. Yakima WA 98902 ATTACHMENT B: EQUIPMENT SUPPORTED AIRWAY CLEARANCE UNITS MICROTOMES ALARM SYSTEMS MICROTOMES: CRYOSTAT ALARMS: STAFF PANIC MIXERS: CLINICAL LAB AMALGAMATORS MIXERS: CLINICAL LABORATORY ANALYZERS: PHYSIO: BODY COMPOSITION MONITOR-BEDSIDE ICU ANALYZERS: PHYSIO: MIDDLE EAR MONITOR-CENTRAL STATION ANALYZERS: PHYSIO: POSTUROGRAPHIC MONITORING SYSTEMS: PHYSIO: STRESS EXERCISE ANALYZERS: PHYSIO: VISUAL FUNCTION MONITORS: BEDSIDE ANALYZERS: POC: BLOOD MONITORS: BEDSIDE: ANESTHETIC GAS ANALYZERS: POC: BREATH MONITORS: BEDSIDE: BLOOD PRESSURE ANALYZERS: POC: BREATH: ALCOHOL MONITORS: BEDSIDE: RESP: CO2/OXYGEN ARTHROSCOPIC SHAVER SYSTEMS MONITORS: BEDSIDE: RESP: EXHALED CO2 ASPIRATORS MONITORS: COMPRESSED AIR/GAS ASPIRATORS: EMERGENCY MONITORS: COMPRESSED AIR/GAS: CARBON MONOXIDE ASPIRATORS: SURGICAL MONITORS: ENVIRONMENTAL: ETHYLENE OXIDE AUDIOMETERS MONITORS: PATIENT TRANSPORT AUDITORY FUNCTION SCREENING DEVICES MONITORS: PHYSIO: BEDSIDE AUTOMATION SYSTEMS: MEDICATION DISPENSING MONITORS: PHYSIO: CARDIAC OUTPUT: BEDSIDE AUTOTRANSFUSION UNITS MONITORS: PHYSIO: EXHALED CO2: BEDSIDE/INTRAOP BALANCES: ELECTRONIC MONITORS: PHYSIO: GLUCOSE: PERSONAL BATHS: PARAFFIN: PHYSICAL THERAPY MONITORS: PHYSIO: PATIENT TRANSPORT BATHS: WATER: LAB MONITORS: PHYSIO: VITAL SIGNS BATHS: WATER: LABORATORY MONITORS: PHYSIOLOGIC: VITAL SIGNS BATHS: WATER: PLASMA-THAWING MONITORS: TELEMETRIC BATTERY CHARGERS MONITORS: VIDEO BEDS: ELECTRIC MORCELLATORS: ENDOSCOPIC BURNISHERS NEBULIZERS BURS: FOOT CARE NEUTRALIZING STATIONS: DISINFECTANT CALIBRATORS OBTURATORS CALIBRATORS: PIPETTE OPHTHALMIC FIXATION UNITS CALIPERS: SKINFOLD OPHTHALMIC TONOMETERS CAMERAS: PHOTOGRAPHIC: OPHTHALMIC OPHTHALMOMETERS CAMERAS: PHOTOGRAPHIC: OPHTHALMIC: FUNDUS OPHTHALMOSCOPES CAMERAS: VIDEO: ENDOSCOPE OXIMETERS: PULSE CAMERAS: VIDEO: MEDICAL OXYGEN CONCENTRATORS CAPNOMETERS OXYGEN DELIVERY UNITS: CONTROLLED CARTS: CENTRAL SUPPLY: MEDICATION OXYGEN METERS CARTS: OTHER PACEMAKERS: CARDIAC: EXTERNAL CARTS: STORAGE/TRANSPORT PACKAGE SEALERS CAST CUTTER VACUUMS PATIENT TRANSFER AIDS CENTRIFUGE PHACOEMULSIFICATION UNITS: CATARACT EXTRACTION CENTRIFUGES: FLOOR: ULTRAHIGH-SPD PHANTOMS CENTRIFUGES: TABLE PHOTOTHERAPY UNITS: INFRARED LAMP/LASER CENTRIFUGES: TABLE: HIGH-SPD: MICROHEMATOCRIT PHOTOTHERAPY UNITS: ULTRAVIOLET CENTRIFUGES: TABLE: LOW-SPD PHYSIOLOGIC MONITOR MODULES: ANESTHETIC GAS CENTRIFUGES: TABLE: LOW-SPD: NONREFRIG: CELLWASH PHYSIOLOGIC MONITOR MODULES: EXHALED CO2 CENTRIFUGES: TABLE: ULTRAHIGH-SPD PHYSIOLOGIC MONITOR MODULES: MULTIPARAMETER CHAIRS/LIFTS/TROLLES: COMMODE/SHOWER PILL COUNTERS CHAIRS: BLOOD DRAWING PILL PACKAGING UNITS CHAIRS: EXAM/TREATMENT PNEUMATIC TUBE SYSTEM CHAIRS: EXAM/TREATMENT: DENTISTRY PNEUMATIC TUBE SYSTEM-TURN UNIT CHAIRS: EXAM/TREATMENT: OPHTHALMOLOGY POSITIVE AIRWAY PRESSURE UNITS CHAIRS: EXAM/TREATMENT: OTORHINOLARYNGOLOGY PRINTERS: MEDICAL CHROMATOGRAPHY SYSTEMS: GAS PROCESSOR-TELEMETRY COLD COMPRESS/PACK CHILLING UNITS PROGRAMMER/TESTERS: IMPLANT CARDIAC PACEMAKER COLLECTORS: DUST/DEBRIS: BONE SURGERY PROJECTORS: CHART: EYE COLPOSCOPES PROJECTORS: PHOTOGRAPHIC SLIDE: EYE CHART COMPRESSED GAS PROPORTIONERS: OXYGEN-AIR PUMP-INFUSION COMPRESSORS PUMPS: ALTERNATING-PRESSURE PAD CONTROLLERS PUMPS: CIRCULATING-FLUID CONTROLLERS: SPECIALTY BED/MATTRESS SYSTEM PUMPS: CIRCULATING-LIQUID COUNTERS: GAMMA PUMPS: EXTRACORPOREAL PERFUSION DEFIBRILLATOR-ECG W/MONITOR PUMPS: IRRIGATION DEFIBRILLATORS PUMPS: LAB: VACUUM DEFIBRILLATORS: EXTERNAL: AUTOMATED PUPILLOMETERS DENTAL DELIVERY UNITS RADIATION COUNTERS DENTAL ENGINES RECORDERS: DIGITAL VERSATILE DISK DENTAL HAND INSTRUMENTS RECORDERS: ENVIRONMENTAL: AIR TEMP DERMATOMES RECORDERS: PHYSIO: BLOOD PRESSURE DERMATOSCOPES RECORDERS: PHYSIO: EVOKED POTENTIAL DETECTORS: BETA/GAMMA RADIATION RECORDERS: PHYSIOLOGIC: EVOKED POTENTIAL DETECTORS: BLOOD FLOW: ULTRASONIC REFRACTORS: OPHTHALMIC DISINFECTORS: LIQUID GERMICIDE: FLEXIBLE SCOPE REFRACTORS: OPHTHALMIC: MANUAL DISINFECTORS: LIQUID GERMICIDE: ULTRASOUND REFRIGERATORS DYNAMOMETERS RESPIRATORS ELECTROCARDIOGRAPHS RESUSCITATORS ELECTROCARDIOGRAPHS: AMBULATORY RETINOSCOPES ELECTROENCEPHALOGRAPHS SAMPLERS: ENVIRONMENTAL ELECTROENCEPHALOGRAPHS: AMBULATORY SAWS: CAST ELECTROMYOGRAPHS SAWS: SURGICAL ELECTROSURGICAL UNIT SCALE-PATIENT-ELECTRONIC ELECTROSURGICAL UNITS: BIPOLAR SCALERS: DENTAL: ULTRASONIC ELECTROSURGICAL UNITS: MONOPOLAR SCALES ELECTROSURGICAL UNITS: MONOPOLAR/BIPOLAR SCALES: PATIENT ELECTROTHERMAL CAUTERY UNITS SCALES: PATIENT: FLOOR EMBOLECTOMY/THROMBECTOMY SYSTEMS: HYDRODYNAMIC SCALES: PATIENT: WHEELCHAIR EMISSION CONTROL SYSTEMS: ETHYLENE OXIDE SCANNING SYSTEMS: ULTRASONIC B&K Falcon 2101EXL Philips Epiq 7 Verathon BVI 9400 Acuson 12810 Advanced Tech Lab HD15000 Dymax Corporation Site-Rite III GE Logiq 5 Pro GE Logiq E9 Philips Affiniti 50 Philips Ultramark ENDOSCOPES: RESPIRATORY TRACT SCANNING SYSTEMS: ULTRASONIC: CARDIAC GE Epiq 7 Philips IE33 Philips HD11 XE EQUIPMENT STANDS: BATTERY/UPS SCANNING SYSTEMS: ULTRASONIC: OPHTHALMIC ERGOMETERS SCANNING SYSTEMS: ULTRASONIC: PORTABLE Sonosite M-Turbo Bard Site-Rite Sonosite Edge Sonosite S-Nerve Sonosite Titan EXAM/TREATMENT STANDS: OPHTHALMIC SCANNING SYSTEMS: ULTRASONIC: SMALL-PARTS EXAMINATION/TREATMENT STANDS: OPHTHALMIC SIMULATORS EXERCISERS SLIDE STAINERS EXERCISERS: AEROBIC: ELLIPTICAL MACHINE SLIT LAMPS EXERCISERS: AEROBIC: STATIONARY BICYCLE SMOKE EVACUATION SYSTEMS: SURGICAL EXERCISERS: AEROBIC: TREADMILL SPECTROPHOTOMETER FIBRILLATORS SPHYGMOMANOMETERS HANDPIECES: DENTAL STEREOTACTIC SYSTEMS: CARDIAC MAPPING/ABLATION HEADLIGHTS STERILIZATION PROCESS INDICATORS: BIOLOGICAL HEALTHCARE STATIONS STIMULATORS HEATING BLOCKS STIMULATORS: CALORIC: VESTIBULAR FUNCTION HEATING UNITS: HOT-PACK STIMULATORS: ELECTRICAL: BRAIN HOSPITAL COMM SYSTEMS: NURSE CALL STIMULATORS: ELECTRICAL: NEUROMUSCULAR HOSPITAL COMM SYSTEMS: NURSE CALL: CODE BLUE STIMULATORS: ELECTRICAL: PERIPH NERVE HUMIDIFIERS: AIRWAY: HEAT/MOISTURE EXCHANGE SUCTION APPARATUS-GENERAL HUMIDIFIERS: HEAT/MOISTURE EXCHANGE SURFACE IMAGING SYSTEMS: 3D: OPTICAL IMAGE PROCESSORS: VIDEO SYNCHRONIZERS INCUBATORS TABLES INCUBATORS: LAB: THERMAL CYCLE TABLES: EXAM/TREATMENT INFUSION CONTROLLERS TABLES: EXAM/TREATMENT: ADJUSTABLE INFUSION PUMPS: AMBULATORY TABLES: IMAGING: R/F INFUSION PUMPS: ANALGESIC: PATIENT-CONTROLLED TABLES: OPERATING INFUSION PUMPS: ENTERAL FEEDING TESTER-DATA COMMUNICATION-PROGRAMMABLE INFUSION PUMPS: GENERAL-PURPOSE TESTERS INFUSION PUMPS: MULTITHERAPY TESTERS: ELECTROSURGICAL UNIT INFUSION PUMPS: MULTITHERAPY: AMBULATORY TESTERS: HEARING AID INFUSION PUMPS: MULTITHERAPY: SYRINGE TESTERS: VENTILATOR INFUSION PUMPS: PATIENT-CONTROLLED ANALGESIC THERMIA UNIT INFUSION PUMPS: SYRINGE THERMOMETERS: ELECTRONIC INJECTORS: CONTRAST MEDIA: ANGIO Medrad Mark V Provis Medrad Mark IV THYROID UPTAKE SYSTEMS INJECTORS: CONTRAST MEDIA: CT Medrad Spectris Solaris Medrad Stellant D Dual Syringe TISSUE PROCESSORS INJECTORS: CONTRAST MEDIA: MRI TOURNIQUETS: PNEUMATIC INSUFFLATORS: LAPAROSCOPIC TRACTION UNITS IRRIGATORS TRANSMITTER-TELEMETRY KERATOSCOPES ULTRASOUND THERAPY SYSTEMS LAB SHAKERS ULTRASOUND THERAPY SYSTEMS: PHYSICAL THERAPY LENSOMETERS URODYNAMIC MEASUREMENT SYSTEMS LIFTS: PATIENT TRANSFER VEIN FINDERS LIFTS: PATIENT TRANSFER: OVERHEAD TRACK VENTILATORS: INTENSIVE CARE LIGHT SOURCES VENTILATORS: NONINVASIVE POSITIVE PRESSURE LIGHT SOURCES: FIBEROPTIC VIDEO SYSTEMS: ENDOSCOPIC LIGHTS: DENTAL VIDEO SYSTEMS: OPERATING ROOM LIGHTS: DENTAL ACTIVATOR VITRECTOMY UNITS LIGHTS: EXAM WARMING UNITS: BLANKET LIGHTS: EXAM: CEILING-MOUNTED WARMING UNITS: BLOOD/INTRAVENOUS SOLUTION LIGHTS: EXAM: ULTRAVIOLET WARMING UNITS: GEL LIGHTS: EXAMINATION WARMING UNITS: MULTIPURPOSE LIGHTS: SURGICAL WARMING UNITS: PATIENT MASSAGE MACHINES: PHYSICAL THERAPY WARMING/COOLING UNITS: HEART-LUNG BYPASS MICROSCOPES: LIGHT WARMING/COOLING UNITS: PATIENT MICROSCOPES: LIGHT: OPERATING X-RAY FILM PROCESSORS: AUTOMATIC MICROTOME CRYOSTAT RADIOGRAPHIC UNITS: MOBILE AGFA DX-D 100 GE Definium Canon Radpro GE AMX R/F UNITS: MOBILE GE 6800 RADIOGRAPHIC SYSTEMS: DIGITAL Philips Digital Diagnost R/F SYSTEMS: GENERAL-PURPOSE Philips EasyDiagnost Eleva SOLITATION PROVISIONS: The full text of provisions or clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 https://www.va.gov/oal/library/vaar/index.asp The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following clauses AND instructions are added as addenda: 52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS-REPRESENTATION JAN 2017 52.204-7 SYSTEM FOR AWARD MANAGEMENT-REGISTRATION NOV 2024 52.222-48 EXEMPTION FROM APPLICATION OF THE SERVICE CONTERACT LABOR STANDARDS TO CONTRACTS FOR MAINTENANCE, CALIBRATION, OR REPAIR OF CERTAIN EQUIPMENT-CERTIFICATION (page 21-22 of this document for completion and submittal) NOV 2025 852.209-70 ORGANIZATIONAL CONFLICTS OF INTEREST OCT 2020 52.212-2 Evaluation Commercial Products and Commercial Services. (a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers: PRICE (c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) H. CONTRACT CLAUSES: 1. 52.252-2 Clauses Incorporated by Reference , (FEB 1998) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide (RFO FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR) 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023 52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS JAN 2017 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL JAN 2011 52.204-13 SYSTEM FOR AWARD MANAGEMENT-MAINTENANCE OCT 2018 52.209-6 PROTECTING THE GOVERNMEN S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, PROPOSED FOR DEBARMENT, OR VOLUNTARILY EXCLUDED JAN 2025 52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS NOV 2015 52.222-3 CONVICT LABOR JUN 2003 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES JUN 2020 52.222-41 SERVICE CONTRACT LABOR STANDARDS AUG 2018 52.222-50 COMBATING TRAFFICKING IN PERSONS NOV 2021 52.222-51 EXEMPTION FROM APPLICATION OF THE SERVICE CONTRACT LABOR STANDARDS TO CONTRACTS FOR MAINTENANCE, CALIBRATION, OR REPAIR OF CERTAIN EQUJIPMENT-REQUIREMENTS MAY 2014 52.222-54 EMPLOYMENT ELIGIBILITY VERIFICATION JAN 2025 52.222-62 PAID SICK LEAVE UNDER EXECUTIVE ORDER 13706 JAN 2022 52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING MAY 2024 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD MANAGEMENT OCT 2018 52.233-3 PROTEST AFTER AWARD AUG 1996 52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM NOV 2025 852.201-70 CONTRACTING OFFICER S REPRESENTATIVE DEC 2022 852.203-70 COMMERCIAL ADVERTISING MAY 2018 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL MAR 2026 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS FEB 2023 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2018 852.239-70 SECURITY REQUIREMENTS FOR INFORMATION TECHNOLOGY RESOURCES FEB 2023 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER OCT 2020 52.222-90 Addressing DEI Discrimination by Federal Contractors. (a) Definitions. As used in this clause Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor. Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources. (b) In connection with the performance of work under this contract, the Contractor agrees as follows: (1) The Contractor will not engage in any racially discriminatory DEI activities; (2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause; (3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts; (4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and (5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause. (6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4). (c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States. (End of clause) 852.204-72, Personnel Vetting and Credentialing. (MARCH 2026) Definitions. As used in this clause VA Information system is the same as information system and means, pursuant to 38 U.S.C. 5727, a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information whether automated or manual. VA sensitive information means all VA data, on any storage media or in any form or format, which requires protection due to the risk of harm that could result from inadvertent or deliberate disclosure, alteration, or destruction of the information and includes sensitive personal information. The term includes information where improper use or disclosure could adversely affect the ability of VA to accomplish its mission, proprietary information, records about individuals requiring protection under various confidentiality provisions such as the Privacy Act and the HIPAA Privacy Rule, and information that can be withheld under the Freedom of Information Act. Examples of VA sensitive information include the following: individually-identifiable medical, benefits, and personnel information; financial, budgetary, research, quality assurance, confidential commercial, critical infrastructure, investigatory, and law enforcement information; information that is confidential and privileged in litigation such as information protected by the deliberative process privilege, attorney work-product privilege, and the attorney-client privilege; and other information which, if released, could result in violation of law or harm or unfairness to any individual or group, or could adversely affect the national interest or the conduct of Federal programs. General. Contractor personnel assigned to work for or on behalf of VA must undergo a background investigation commensurate with the risk and sensitivity level designation associated with the work to be performed at the level indicated in the contract. The Contractor and subcontractors shall comply with VA Directive/Handbook 0710, Personnel Security and Suitability Program, which can be accessed at: https://vaww.va.gov/vapubs/index.cfm Risk and Sensitivity Levels. The following table identifies the risk and sensitivity levels that apply to any personnel providing services under this contract. *VA Administrations, organizations and staff offices will use the OPM Position Designation Tool. Positions/Tasks Designated as Non-Sensitive Positions - Tier 1/Low Risk No material Adverse Effect on National Security Duties are of such a minor or inconsequential nature and/or internal controls are so significant that there is no reasonable expectation that there could be a material adverse effect on national security. Security clearances are granted to individuals with a specific requirement for access to classified material (for example, Confidential, Secret and Top Secret). Contractor personnel that are required to obtain a security clearance will be subject to a Tier 3 or Tier 5 investigation. The following sensitivity designations have been assigned for the identified Tier 3 and Tier 5 required by this contract: NOT APPLICABLE (d) Fitness. The results from a background investigation are used to determine if an individual s fitness is sufficient for that individual to perform work for or on behalf of VA in the position identified in this contract. Contractor fitness determinations are made in accordance with 5 CFR Part 731.202. Fitness requirements for employment are separate and distinct from job qualifications. If a Contractor or subcontractor employee is found to be unsuitable or unfit to provide services under this contract, the Contractor shall immediately remove the employee from working on this contract and take those necessary steps that restrict the employee s logical access to VA data, information, VA sensitive information, or information technology or VA information systems containing such data or information. The Contractor shall advise the employee that they are not permitted to access any VA controlled building or real property in relation to this contract. The removal of an unfit Contractor or subcontractor employee does not alleviate the Contractor from satisfying the requirements of this contract. The Government will not reimburse the Contractor for any costs associated with the recruitment/replacement of an employee or subcontractor employee who is found to be unfit. (e) Identification Cards. The Government will provide a Personal Identification Verification (PIV) card or other identification card, as necessary, to fit Contractor personnel who require physical access to VA facilities and/or logical access to VA data, information, VA sensitive information, or information technology or VA information systems containing such data or information. Contractor and subcontractor personnel shall prominently display their PIV/identification card on their persons while working at a VA facility and shall present their PIV/identification card for inspection upon request by a VA official. The Contractor must surrender the employee or subcontractor employee s PIV/identification card in accordance with the requirements set forth in Directive/Handbook 0735 when any of the following events occur: When no longer needed for contract performance. Upon completion of the Contractor/subcontractor employee s employment. Upon contract completion or termination. Lost/stolen. Immediately upon detection, the Contractor shall report a lost or stolen PIV/identification card to the Government authorities as identified in Directive/Handbook 0735. Within 48 hours of reporting the lost/stolen PIV/identification card, the Contractor shall submit to the Program Manager an incident report that describes the relevant facts and circumstances regarding the loss/theft. If the loss/theft was reported by the Contractor to the local police, the Contractor shall further submit a copy of the final police report to the Program Manager within 48 hours of the report being made available by the local police department. The Government will not reimburse the Contractor for any costs that result from lost/stolen PIV/identification card(s). Regular Reporting. The Contractor shall submit a status report to PIV Sponsor within 5 working days after the end of each calendar quarter and as requested by the Government in order to initiate contract closeout procedures. The report must provide the status of each contractor/subcontractor employee who is required to have a PIV/identification card during the performance of the contract. The report shall identify the Contractor and the contract number, and list the following status for each contractor/subcontractor employee who holds a PIV/identification card under this contract: Contractor/subcontractor employee name. Name of VA facility where Contractor/subcontractor employee works, if applicable. Date background check submitted for Contractor/subcontractor employee. Date PIV/identification card issued to Contractor/subcontractor employee. Contractor/subcontractor employee s PIV/identification card number, as applicable. Date Contractor/subcontractor employee no longer has need for PIV/identification card. Date Contractor notified VA that PIV/identification card is no longer required. Date Contractor returned PIV/identification card was returned to VA. (h) Flow down of clause. The Contractor shall include the substance of this clause in subcontracts, third-party agreements, and BAA s, in which subcontractors, Third-party servicers/employees, and business associates will perform functions where they will have physical access to a VA facility or logical access to VA data, information, VA sensitive information, or information technology or VA information system containing such data or information. (End of Clause) All quoters shall submit the following: Quotes should be emailed to Christine.lindsey@va.gov and nco20supportteam2@va.gov and received no later than July 13, 2026 @ 15:00 EST. Quotes may be submitted on this document or the vendors own form and must include the completed Exemption from Application of the Service Contract Labor Standards. Required Supporting Documentation: Enough documentation that demonstrates contractor s ability to meet the requirements of the Statement of Work. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exceptions and rationale for the exception(s), if any. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Christine Lindsey Contracting Specialist Christine.lindsey@va.gov With a copy to: Nco20supplyteam2@va.gov (TO BE COMPLETED AND RETURNED WITH OFFER) 52.222-48 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Certification. (a) The offeror must check the following certification: Certification The offeror does does not certify that- (1) The items of equipment to be serviced under this contract are used regularly for other than Government purposes, and are sold or traded by the offeror (or subcontractor in the case of an exempt subcontractor) in substantial quantities to the general public in the course of normal business operations; (2) The services will be furnished at prices which are, or are based on, established catalog or market prices for the maintenance, calibration, or repair of equipment. (i) An "established catalog price" is a price included in a catalog, price list, schedule, or other form that is regularly maintained by the manufacturer or the offeror, is either published or otherwise available for inspection by customers, and states prices at which sales currently, or were last, made to a significant number of buyers constituting the general public. (ii) An "established market price" is a current price, established in the usual course of trade between buyers and sellers free to bargain, which can be substantiated from sources independent of the manufacturer or offeror; and (3) The compensation (wage and fringe benefits) plan for all service employees performing work under the contract are the same as that used for these employees and equivalent employees servicing the same equipment of commercial customers. (b) Certification by the offeror as to its compliance with respect to the contract also constitutes its certification as to compliance by its subcontractor if it subcontracts out the exempt services. If the offeror certifies to the conditions in paragraph (a) of this provision, and the Contracting Officer determines in accordance with FAR 22.1002-1(e)(3) that the Service Contract Labor Standards statute- (1) Will not apply to this offeror, then the Service Contract Labor Standards clause in this solicitation will not be included in any resultant contract to this offeror; or (2) Will apply to this offeror, then the clause at 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements, in this solicitation will not be included in any resultant contract awarded to this offeror, and the offeror may be provided an opportunity to submit a new offer on that basis. (c) If the offeror does not certify to the conditions in paragraph (a) of this provision- (1) The clause in this solicitation at 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements, will not be included in any resultant contract awarded to this offeror; and (2) The offeror must notify the Contracting Officer as soon as possible, if the Contracting Officer did not attach a Service Contract Labor Standards wage determination to the solicitation. (d) The Contracting Officer may not make an award to the offeror, if the offeror fails to execute the certification in paragraph (a) of this provision or to contact the Contracting Officer as required in paragraph (c) of this provision. (End of provision)
