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Emergency Generator Maintenance Services

ID: 36C25625Q0923SS • Type: Sources Sought

Description

This is a SOURCES SOUGHT NOTICE ONLY This SOURCE SOUGHT NOTICE is for the purpose of Market Research. Response to this notice will be used for information and planning purposes. No proposals or quotes are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS or QUOTES and NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall NOT be construed as solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). Responses to this notice is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. The Network Contracting Office (NCO) 16 is seeking preferably Service-Disabled Veteran Owned Small Businesses or Small Businesses (but will accept other than small business for market research purposes), capable of providing generator maintenance services for The South-Central VA Health Care Network (VISN-16) main office, 715 S. Pear Orchard Road, Plaza 1, Ridgeland. MS location as per the draft Performance Work Statement. See DRAFT Performance Work Statement (PWS) below for detailed services. The NAICS code is 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance with a Size Standard of $12.5 million. Responses must be received no later than 12:00 p.m. Central Time, Wednesday, May 21, 2025. Responses shall be emailed to tina.harris3@va.gov Facsimile or Telephonic responses will not be accepted. Response shall contain Capabilities Statements to include the following: Contractors shall also provide the following: Contractor name: ___________________________________________ Point(s) of contact name: ______________________________________ Address: ___________________________________________________ Telephone number: ___________________________________________ Email address: _______________________________________________ Company's business size: _______________________________________ UEI #: ______________________________ CAGE Code: _______________________________ Proof that you are an authorized dealer and/or any qualifying certifications that may be required to perform the service. Is your company considered a small business concern, Small Business (SB), Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Historically Underutilized Business Zone (HUBZone), or 8A concern under the NAICS 811310? Does your company have the services available under any Government Wide Agency Contract (GWAC), General Service Administration (GSA), Federal Supply Schedule (FSS), Indefinite Delivery Indefinite Quantity (IDIQ), and/or Blanket Purchase Agreement (BPA) contract? If so, please identify the contract number for the government to review as part of this Market Research. Note: All interested parties are reminded to be registered, active and verified in the following to be considered for Award. SAM: SAM.gov | Home VetCert Veteran Small Business Certification (sba.gov) Vet 4212 (Veteran owned small Business are reminded of Reporting Requirements) VETS-4212 Federal Contractor Reporting | U.S. Department of Labor (dol.gov)
Background
The Department of Veterans Affairs (VA) is conducting a Sources Sought Notice for market research purposes to identify potential contractors capable of providing generator maintenance services for the South-Central VA Health Care Network (VISN-16).

The main office is located at 715 S. Pear Orchard Road, Plaza 1, Ridgeland, MS. The goal of this contract is to ensure the operational readiness and maintenance of emergency generators critical to the health care network's operations.

Work Details
The contractor shall provide comprehensive maintenance services for one Caterpillar 600kW generator and its associated fuel tank. Services include:
1. **Preventative Maintenance**: Scheduled semi-annual and annual services, including inspections and fluid analysis reports within 7 days post-service.
2. **Quarterly Preventative Maintenance Service**: Scheduled on or about October 1st, January 1st, April 1st, and July 1st each year.
3. **Semi-annual Preventative Maintenance**: Level I service on or about December 1st and May 1st each year.
4. **Annual Preventative Maintenance**: Level II service on or about June 1st each year, including changing the fuel polishing filter.
5. **Three-year Preventative Maintenance**: Level III service on or about April 1, 2028, including a load bank test and complete fuel polishing maintenance.
6. **Corrective and Emergency Maintenance**: Must be available 24/7 with a four-hour response time for inoperative equipment notifications. Written reports summarizing services performed must be provided after each service.

Period of Performance
Base Year from October 1, 2025, through September 30, 2026; with four option years extending through September 30, 2030.

Place of Performance
South Central VA Health Care Network, 715 S Pear Orchard Rd Plaza 1, Ridgeland MS.

Overview

Response Deadline
May 21, 2025, 1:00 p.m. EDT Past Due
Posted
May 16, 2025, 2:42 p.m. EDT
Set Aside
None
Place of Performance
Ridgeland 39157-4807 United States
Source
SAM

Current SBA Size Standard
$12.5 Million
Pricing
Likely Fixed Price
Est. Level of Competition
Low
Odds of Award
21%
Signs of Shaping
The solicitation is open for 4 days, below average for the VISN 16: South Central VA Health Care Network.
On 5/16/25 VISN 16: South Central VA Health Care Network issued Sources Sought 36C25625Q0923SS for Emergency Generator Maintenance Services due 5/21/25. The opportunity was issued full & open with NAICS 811310 and PSC J061.
Primary Contact
Title
Contracting Officer
Name
Tina Harris   Profile
Phone
(228) 523-5066

Documents

Posted documents for Sources Sought 36C25625Q0923SS

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > 256-NETWORK CONTRACT OFFICE 16 (36C256)
FPDS Organization Code
3600-00256
Source Organization Code
100186525
Last Updated
May 16, 2025
Last Updated By
Tina.Harris3@va.gov
Archive Date
July 20, 2025