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652-27-1-096-0163 Deionized water system service

ID: 36C24626Q1102 • Type: Sources Sought • Match:  85%
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Description

Background
The Department of Veterans Affairs, Network Contracting Office (NCO) 6, is seeking qualified businesses to provide Evoqua Deionized Water System Service for the Richmond VA Medical Center.

The goal of this contract is to ensure the reliability and compliance of the deionized water system with regulatory water-quality requirements, which is critical for laboratory operations.

Work Details
The contractor will be responsible for the following tasks and services:
- **Fuel/Energy Surcharge (W3TSP3006)**: A fixed surcharge applied per service visit to support technician travel and operational energy costs.
- **Preventive Maintenance Contract (W3TSP3011)**: Annual preventive maintenance including all required labor and OEM parts to ensure system reliability.
- **Conductivity Testing (W3TSP4346)**: Perform conductivity testing of DI water output to ensure purity meets laboratory standards.
- **Flow and Pressure Adjustment (W3TSP4408)**: Adjust internal system flows and pressures for optimal performance.
- **Pump Inspection (W3TSP4417)**: Inspect pumps to identify wear or potential failures.
- **Silt Density Index Testing (W3TSP4418)**: Conduct SDI testing regularly to assess particulate loading.
- **Prefilter Maintenance (W3TSP4601)**: Replace prefilters according to manufacturer schedule.
- **Distribution Loop Cleaning (W3TSP4708)**: Clean and sanitize the distribution loop using approved disinfectants.

Consumable/Replacement Parts include various cartridges, UV lamps, quartz sleeves, O-rings, washers, test strips for monitoring sanitization effectiveness, and DI media tanks designed for high-purity water production.

Place of Performance
Richmond VA Medical Center, Pathology and Laboratory Medicine-Administrative, 1201 Broad Rock Blvd, Richmond VA 23249.

Bidder Requirements
Bidders must demonstrate capability in providing Evoqua Deionized Water System Service, including experience with maintenance and compliance of similar systems.
The Department of Veterans Affairs, Network Contracting Office (NCO) 6 on behalf of Richmond VAMC is conducting Market Research through this source sought notice to help determine the availability of qualified Businesses, capable of providing Evoqua Deionized Water System Service that meet the following: Salient Characteristics Evoqua DI Water System Components & Services Service & Maintenance Items W3TSP3006 Fuel/Energy Surcharge Fixed surcharge applied per service visit. Supports technician travel and operational energy costs needed to perform DI system maintenance. W3TSP3011 PM Contract Recurring (Parts & Labor) Provides recurring annual preventive maintenance for the DI system. Includes all required labor and OEM parts. Ensures system reliability and compliance with regulatory water-quality requirements. W3TSP4346 Conductivity Readings & Record Data Contractor performs conductivity testing of DI water output. Readings ensure water purity meets laboratory standards. W3TSP4408 Adjust Flows and/or Pressures Technician adjusts internal system flows and pressures. Ensures optimal DI production performance and protects downstream equipment. W3TSP4417 Inspect Pumps Inspection and verification of pump condition and operation. Identifies wear, misalignment, inefficiency, or potential failures. W3TSP4418 SDI Test and Record Data Silt Density Index (SDI) testing performed regularly. Indicates particulate loading and pretreatment performance. W3TSP4601 Perform & Replace Prefilter Maintenance per PMI Replacement of prefilters according to manufacturer PMI schedule. Maintains upstream filtration integrity and protects DI media tanks. W3TSP4708 Clean or Sanitize Distribution Loop Full loop cleaning and sanitization using approved disinfectant processes. Prevents microbial growth and maintains water purity throughout distribution. Consumable/Replacement Parts W2T159701 20" 5 m MB CDF PP Plyfm Cartridge 20-inch depth filter cartridge. 5-micron nominal rating. Multi-bed (MB) CDF polypropylene construction. Removes particulates prior to DI processing. W2T850795 UV Lamp (24W, 254nm, Single-End, 4-Pin) 24 watt ultraviolet germicidal lamp. 254 nm wavelength for microbial reduction. Single end, 4 pin configuration compatible with Evoqua UV housing. W2T850799 Quartz Sleeve QS535 Quartz protective sleeve for UV lamp insertion. Maintains lamp isolation from water stream while ensuring UV penetration. W2T850802 O Ring, LF UV System OEM O ring seal designed for UV system housing. Ensures watertight sealing and prevents bypass leakage. W2T850803 Washer, LF UV Systems OEM washer component for UV lamp housing assembly. Maintains correct compression and secure hardware alignment. W2T918450 20" 0.2 m PLT CDF ABS PS1 SIL Cartridge 20 inch, 0.2 micron absolute-rated cartridge. Designed for final particulate and microbial filtration. Polymer structured (ABS/PS1 SIL) configuration. W2T934633 NIL-8 Test Strip (PAA), 50/Test Tube Test strips for peracetic acid concentration monitoring. Used during sanitization procedures. W2T934634 NIL-8 Test Strip (H O ), 50/Test Tube Hydrogen peroxide concentration test strips. Supports verification of sanitizer effectiveness. W2T936744 NIL-8 Sanitizer (1.5 Gallons) Sanitizing agent used for loop disinfection. Compatible with Evoqua systems and lab water distribution materials. DI Media Tanks W5TDIMB10360FSP SDI Mixbed 3.6 CF FBGLS STD Pot Mixed-bed deionization tank (3.6 cubic feet). Fiberglass standard pot design. Removes ionic contaminants producing high-purity DI water. W5TDIRAC0360FSP SDI React Carbon 3.6 CF FBGLS STD Pot Activated carbon tank (3.6 cubic feet). Fiberglass standard pot construction. Removes chlorine/chloramine and organics upstream of DI beds. **Please reply to this email by September 24, 2024 @ 10 am est if you are interested in providing these services.**

Overview

Response Deadline
Due in 1 Days
Posted
Set Aside
None
Place of Performance
Richmond VA Medical Center Pathology and Laboratory Medicine-Administrative Richmond, VA 23249 USA
Source
Links

Current SBA Size Standard
$16.5 Million
Pricing
Likely Fixed Price
Est. Level of Competition
Low
Est. Value Range
Experimental
$25,000 - $75,000 (AI estimate)
Odds of Award
47%
Signs of Shaping
53% of similar contracts within the Veterans Health Administration had a set-aside.
On 9/22/26 VISN 6: Mid-Atlantic Health Care Network issued Sources Sought 36C24626Q1102 for 652-27-1-096-0163 Deionized water system service due 9/24/26. The opportunity was issued full & open with NAICS 561990 and PSC J046.
Primary Contact
Title
Contract Specialist
Name
Cedric Frasier   Profile
Phone
None

Documents

Posted documents for Sources Sought 36C24626Q1102

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > 246-NETWORK CONTRACTING OFFICE 6 (36C246)
FPDS Organization Code
3600-00246
Source Organization Code
100167096
Last Updated
Last Updated By
cedric.frasier@va.gov
Archive Date