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Glycol Loop Flushing - NWI

ID: 36C26327Q0060 • Type: Synopsis Solicitation • Match:  85%
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Description

Background
The Nebraska Western Iowa VA Health Care System is issuing this solicitation for Glycol Loop Flushing services. The goal of the contract is to restore two glycol heating loop systems—Surgery and Microbiology—at the Omaha VA Medical Center to a clean, stable, and reliable operating condition. This procurement is a total set-aside for Service Disabled Veteran Owned Small Business (SDVOSB) contractors.

Work Details
The contractor will provide all labor, materials, transportation, and testing required to perform glycol loop flushing in accordance with the statement of work. Specific tasks include:

1) Draining the heating loop, including sampling existing heat transfer fluid for disposal and determining contents for hazmat handling;

2) Flushing and cleaning the heating loop using deionized water, performing multiple flush cycles as needed;

3) Refilling and charging the loop with new propylene glycol heat transfer fluid and testing concentration levels. The work must comply with NFPA 99, ASHRAE 170, CMS, JCAHO, and VA HVAC Design Manual requirements. The contractor will also provide documentation of flush cycles and final system condition reports.

Period of Performance
The period of performance for this contract is from November 1, 2026, to October 31, 2027. Services will be performed twice within this timeframe: initially within 30 calendar days of award and again approximately 12 months after the initial service.

Place of Performance
Department of Veteran Affairs Omaha VA Medical Center Omaha NE 68105

Bidder Requirements
Bidders must be Service Disabled Veteran Owned Small Businesses (SDVOSB) and registered in the System for Award Management database at the time of offer. Contractors are required to have appropriate licenses for plumbing, heating, and air-conditioning. Bid/payment/performance bonds may also be required.
Glycol Loop Flushing Nebraska Western Iowa VA Health Care System This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This is a solicitation conducted using FAR Part 13 (Simplified Acquisition Procedures). This announcement constitutes the only solicitation, quotes are being requested. Solicitation number 36C26327Q0060 is issued as a request for quotes (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01. This procurement is a total set-aside for Service Disabled Veteran Owned Small Business (SDVOSB). Prospective offerors must be registered and current in the System for Award Management (SAM) database at time of offer to the Government (https://www.sam.gov). Quotes will only be accepted from responsible contractors. The NAICS code for the solicitation is 238220 with a size standard of $19 million. A list of the contract line items, quantities, and units of measure are listed within the attached solicitation documentation. The VA anticipates one firm fixed price contract award to provide services to the Nebraska-Western Iowa VA Healthcare System. The anticipated period of performance is 11-01-2026 to 10-31-2027. FAR provisions 52.212-1, 52.212-2, and 52.212-3 apply to this procurement and are detailed within the attached solicitation document. FAR clauses 52.212-4 and 52.212-5 apply to this procurement and are included within the attached solicitation document. Additional requirements are listed within the attached solicitation document. The Defense Priorities and Allocations System (DPAS) does not apply to this acquisition. Technical questions on this solicitation are due via e-mail only to Erica Miller, Contracting Officer, at erica.miller5@va.gov no later than 5:00pm Central Standard Time (CST), 10-20-2026. Quotes are due to the Contracting Office by 5:00pm CST, 10-26-2026. Quotes are required to be emailed to erica.miller5@va.gov prior to the solicitation closing date and time. It is the responsibility of the offeror to ensure their quote is received in its entirety by the Contracting Officer before the solicitation closing. Contact Erica Miller, Contracting Officer, at erica.miller5@va.gov for information regarding the solicitation.
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Overview

Response Deadline
Due in 11 Days
Posted
Set Aside
Service Disabled Veteran Owned Small Business (SDVOSBC)
Place of Performance
Department of Veteran Affairs Omaha VA Medical Center Omaha, NE 68105 USA
Source

Current SBA Size Standard
$19 Million
Pricing
Fixed Price
Est. Level of Competition
Low
Est. Value Range
Experimental
<$250,000 (solicitation indicates Simplified Acquisition Procedures, which in most cases, applies to contracts expected to be less than $250K in value)
On 10/14/26 VISN 23: Midwest Health Care Network issued Synopsis Solicitation 36C26327Q0060 for Glycol Loop Flushing - NWI due 10/26/26. The opportunity was issued with a Service Disabled Veteran Owned Small Business (SDVOSBC) set aside with NAICS 238220 (SBA Size Standard $19 Million) and PSC J045.
Primary Contact
Title
Contracting Officer
Name
Erica Miller   Profile
Phone
(319) 688-3703

Documents

Posted documents for Synopsis Solicitation 36C26327Q0060

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > NETWORK CONTRACT OFFICE 23 (36C263)
FPDS Organization Code
3600-00263
Source Organization Code
100183219
Last Updated
Last Updated By
Erica.Miller5@va.gov
Archive Date