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Request for Quote 5 Year Contract (Base plus 4 Option Years) Lieberts HVAC Maintenance Service Contract

ID: 36C24525Q0547 • Type: Synopsis Solicitation • Match:  85%
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Description

The Contractor shall provide all personnel, management, material, parts, equipment, supplies, labor, area clean-up and transportation to perform: four (4) preventive maintenance inspections (during normal working hours unless otherwise noted) on the equipment as detailed on the enclosed Equipment Covered List . The technicians will maintain detailed service reports on your equipment to establish individual unit case histories for future analysis and reference. This will include preferential fast response 24-hour emergency service over non-agreement customers. Emergency service labor and will be provided at no additional charge during normal working hours for services after normal working hours (8 a.m. 4:30 p.m. Monday through Friday). Holidays and Sundays will be invoiced at the normal straight time rate. Parts and included maintenance materials will be provided at no extra cost. Service will be performed by Liebert factory-trained service technicians equipped to service Liebert HVAC equipment, computer rooms, air filters, belts, humidifier cleaning, humidifier steam cylinder replacement, humidifier Quartz lamps, general maintenance & cleaning materials, evaporator and condenser coil cleaning, lubrications, refrigerant recovery and recycling by CFC certified technicians.
Background
The Department of Veterans Affairs is issuing a Request for Quote (RFQ) for a five-year contract to provide preventive maintenance services for Liebert HVAC equipment. The goal of this contract is to ensure the optimal performance and reliability of critical HVAC systems within the Baltimore VAMC facilities, thereby supporting the agency's mission to provide high-quality healthcare services.

Work Details
The contractor shall provide all personnel, management, material, parts, equipment, supplies, labor, area clean-up, and transportation necessary to perform four preventive maintenance inspections on the Liebert HVAC equipment as detailed in the Equipment Covered List. The scope includes:
- Maintaining detailed service reports on each unit for future analysis.
- Providing preferential fast response 24-hour emergency service at no additional charge during normal working hours (Monday through Friday, 8 a.m. – 4:30 p.m.).
- Emergency service labor after normal hours will incur standard rates for holidays and Sundays.
- All parts and maintenance materials will be included at no extra cost.
- Services will be performed by Liebert factory-trained technicians capable of servicing various HVAC components including air filters, belts, humidifiers (cleaning and replacement), evaporator and condenser coil cleaning, lubrications, refrigerant recovery and recycling by CFC certified technicians.
- Annual inspections will include operational checks of units in all modes, compressor operation confirmation, air filter changes, fan belt adjustments, humidifier inspections, refrigerant leak checks and charges, evaporator coil cleaning as necessary, and electrical control inspections.

Period of Performance
The contract period includes a base year from July 1, 2025 to June 30, 2026 with four additional option years extending through June 30, 2030.

Place of Performance
The services will be performed at the Department of Veterans Affairs Baltimore VAMC located at 10 N Greene St., Baltimore MD 21201.
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Overview

Agency
VISN 5: Capitol Health Care Network (VISN-5) [VA - VHA]
Response Deadline
June 18, 2025, 11:00 a.m. EDT Past Due
Posted
June 3, 2025, 2:17 p.m. EDT
Set Aside
None
NAICS
238220 - Plumbing, Heating, and Air-Conditioning Contractors
PSC
J041 - Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
Place of Performance
Department of Veterans Affairs Baltimore VAMC Baltimore 21201
Source
Open
Links
VA
Current SBA Size Standard
$19 Million
Pricing
Likely Fixed Price
Est. Level of Competition
Low
Signs of Shaping
79% of similar contracts within the Veterans Health Administration had a set-aside.
On 6/3/25 VISN 5: Capitol Health Care Network issued Synopsis Solicitation 36C24525Q0547 for Request for Quote 5 Year Contract (Base plus 4 Option Years) Lieberts HVAC Maintenance Service Contract due 6/18/25. The opportunity was issued full & open with NAICS 238220 and PSC J041.
Primary Contact
Title
Contracting Officer
Name
William Chris Galletta   Profile
Email
william.galletta@va.gov
Phone
(410) 637-1506

Documents

Posted documents for Synopsis Solicitation 36C24525Q0547

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > 245-NETWORK CONTRACT OFFICE 5 (36C245)
FPDS Organization Code
3600-00245
Source Organization Code
100173468
Last Updated
June 3, 2025
Last Updated By
William.Galletta@va.gov
Archive Date
Sept. 6, 2025