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HVAC System Controls PM (VA-26-00034531)   3

ID: 36C26326Q0515 • Type: Synopsis Solicitation • Match:  85%
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Description

Maintenance and operations of the Andover/Schneider Electric EcoStruxure automation equipment and other HVAC services for NWI Health Care System. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This is a solicitation conducted using FAR Part 13 (Simplified Acquisition Procedures). This announcement constitutes the only solicitation, quotes are being requested. Solicitation number 36C26326Q0515 is issued as a request for quotes (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-07. This procurement is a total set-aside Small Businesses. Prospective offerors must be registered and current in the System for Award Management (SAM) database at time of offer to the Government (https://www.sam.gov). Quotes will only be accepted from responsible contractors. The NAICS code for the solicitation is 238220 with a size standard of $19 million. A list of the contract line items, quantities, and units of measure are listed within the attached solicitation documentation. The VA anticipates one firm fixed price contract award to provide services to NWI Health Care System, 4101 Woolworth Ave, Omaha, NE 68105. FAR provisions 52.212-1, 52.212-2, and 52.212-3 apply to this procurement and are detailed within the attached solicitation document. FAR clauses 52.212-4 and 52.212-5 apply to this procurement and are included within the attached solicitation document. Additional requirements are listed within the attached solicitation document. The Defense Priorities and Allocations System (DPAS) does not apply to this acquisition. Technical questions on this solicitation are due via e-mail only to Amanda Patterson-Elliott, Contract Specialist, at amanda.patterson-elliott@va.gov no later than 5:00pm Central Standard Time (CST), 05-08-2026. Quotes are due to the Contracting Office by 10:00am CST, 05-18-2026. Quotes are required to be emailed to amanda.patterson-elliott@va.gov prior to the solicitation closing date and time. It is the responsibility of the offeror to ensure their quote is received in its entirety by the Contracting Office before the solicitation closing. Contact Amanda Patterson-Elliott, Contract Specialist, at amanda.patterson-elliott@va.gov for information regarding the solicitation.
Background
The Department of Veterans Affairs is issuing this solicitation for the maintenance and operations of the Andover/Schneider Electric EcoStruxure automation equipment and other HVAC services for the NWI Health Care System located at 4101 Woolworth Ave, Omaha, NE 68105.

This procurement is a total set-aside for small businesses, with the goal of ensuring efficient operation and maintenance of HVAC systems critical to healthcare services.

Work Details
The contractor will be responsible for:
1. Maintenance and operations of the existing hybrid system with Andover/Schneider Electric EcoStruxure, including examination, cleaning, and recalibration of sensors/thermostats, humidity controls, temperature controls, pressure controls, relays, damper actuators, and accessories related to the automatic temperature control system.

2. Verification of performance of temperature controls equipment according to manufacturer specifications.

3. Ensuring optimum system efficiency by checking control system sequences.

4. Lubrication of air compressors and control valve packing glands as required.

5. Inspection of automatic temperature control valves for proper function.

6. Compliance with VA policies and standards including VA Handbooks and Directives as well as NIST standards.

The contractor must also provide a detailed point-to-point checklist for each Air Handling Unit (AHU) and Rooftop Unit (RTU) at least once per year, conduct comprehensive verification of all control connections, sensors, and actuators for each AHU and RTU, document all work performed monthly including findings and adjustments made.

Period of Performance
The contract period begins on May 25, 2026, and ends on May 24, 2027.

Place of Performance
The services will be performed at the NWI Omaha VA Medical Center located at 4101 Woolworth Ave, Omaha NE 68105.

Incumbent Analysis (see Incumbents section for more detail)
This opportunity appears to have a confirmed incumbent based on prior HVAC Andover system maintenance services for the same NWI Health Care System (36C26321P0408), awarded to Control Services for $1,879,411 (04/01/21–07/31/26). The described scope—comprehensive maintenance focused on the Andover/Schneider Electric EcoStruxure controls, including inspections, troubleshooting/repairs, and system optimization—aligns closely with the current requirements for maintaining and operating the EcoStruxure automation equipment and performing recurring verification and documentation of HVAC control components. A closely related prior contract also indicates ongoing PM work for Schneider Electric’s EcoStruxure (36C25922P0723) under Facility Improvement Corporation ($378,673; 06/06/22–05/31/27), suggesting continuity of similar controls-focused service needs.
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Overview

Agency
VISN 23: Midwest Health Care Network (VISN-23) [VA - VHA]
Response Deadline
May 18, 2026, 11:00 a.m. EDT Past Due
Posted
May 5, 2026, 12:53 p.m. EDT
Set Aside
Small Business (SBA)
NAICS
238220 - Plumbing, Heating, and Air-Conditioning Contractors
PSC
J041 - Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
Place of Performance
Department of Veterans Affairs NWI Health Care Systems Omaha, NE 68105 United States
Source
Open
Current SBA Size Standard
$19 Million
Pricing
Fixed Price
Est. Level of Competition
Low
Est. Value Range
Experimental
<$250,000 (solicitation indicates Simplified Acquisition Procedures, which in most cases, applies to contracts expected to be less than $250K in value)
On 5/5/26 VISN 23: Midwest Health Care Network issued Synopsis Solicitation 36C26326Q0515 for HVAC System Controls PM (VA-26-00034531) due 5/18/26. The opportunity was issued with a Small Business (SBA) set aside with NAICS 238220 (SBA Size Standard $19 Million) and PSC J041.
Primary Contact
Title
Contract Specialist
Name
Amanda Patterson-Elliott   Profile
Email
amanda.patterson-elliott@va.gov
Phone
(319) 688-3578

Documents

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > NETWORK CONTRACT OFFICE 23 (36C263)
FPDS Organization Code
3600-00263
Source Organization Code
100183219
Last Updated
May 5, 2026
Last Updated By
Amanda.Patterson-Elliott@va.gov
Archive Date
Aug. 25, 2026