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Cooper-Atkins-Temp Trak Temperature and Humidity Sensing System Service and Maintenance   2

ID: 36C25625Q0442 • Type: Synopsis Solicitation • Match:  100%
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Description

1.This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, in conjunction with FAR Part 13.5, Simplified Acquisition Procedures for Certain Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement will be evaluated using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. 2. The combined synopsis/solicitation number is 36C25625Q0442. 3. Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-03 (eff. 01/17/2025) 4. This requirement is Unrestricted. The North American Industry Classification System number is 811210 with a size standard of 34M. 5. Place of Performance: Central Arkansas Veterans Healthcare System 2200 West Fort Roots Drive Little Rock. AR 72114 6. Period of Performance: 5 (five) Years 7. All questions regarding this solicitation shall be submitted via email to Contracting Officer, Anthony Marion at anthony.marion2@va.gov no later than 10:00A.M. Central Time on February 12, 2025. 8. Quotes are due no later than February 20, 2025 at 10:00A.M. Central Time and shall be submitted electronically via e-mail to the Contracting Officer, Anthony Marion at anthony.marion2@va.gov COMBINE SYNOPSIS/SOLICTATION APPLICABLE Provisions and Clauses The provision at 52.212-1 Introduction to Offerors Commercial, applies to this acquisition. The provision at 52.212-2 EVALUATION COMMERCIAL ITEMS (NOV 2021) applies to this acquisition. All offers shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items. The clause at 52.212-4, Contract Terms and Conditions Commercial Items, applies to this acquisition and a statement. The addendum to FAR 52.212-4 also applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition and all additional FAR clauses cited in the clause are applicable to the acquisition. Addendum to FAR 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order. Solicitation contains a list of all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR.
Background
The Department of Veterans Affairs is issuing this combined synopsis/solicitation for a five-year contract to provide service and maintenance for the Copeland Cold Chain LP (Temp Trak Temperature and Humidity Sensing System) at the Central Arkansas Veterans Healthcare System (CAVHS) in Little Rock, North Little Rock, and all outlying Community-Based Outpatient Clinics (CBOCs) in Arkansas.

The goal of this contract is to ensure the proper functioning and maintenance of the temperature and humidity monitoring system critical for healthcare operations.

Work Details
The contractor shall provide all necessary services including calibration, personnel, equipment, parts, transportation, software upgrades, hardware upgrades, battery replacement, training, National Institute of Standards and Technology (NIST) certification of Temp Trak, technical support, and maintenance for the Temp Trak Temperature and Humidity Sensing Monitoring system currently installed.

Specific tasks include:
1. Annual health checks of the system;
2. 24/7 technical guidance and assistance;
3. Evidence of OEM authorization to provide services;
4. Provision of calibration certificates and battery replacements;
5. Reporting to Engineering personnel upon arrival;
6. Providing a comprehensive list of sensors requiring annual NIST certifications;
7. Ensuring all warranty repair parts/software are OEM manufactured or approved;
8. Performing sensor calibration compliant with ISO/IEC Standard 17025:2005;
9. Invoicing monthly in arrears with specified details;
10. Maintaining confidentiality regarding patient and facility information.

Period of Performance
The contract will be performed over a period of five years.

Place of Performance
Central Arkansas Veterans Healthcare System, 2200 West Fort Roots Drive, North Little Rock, AR 72114

Overview

Response Deadline
Feb. 20, 2025, 11:00 a.m. EST Past Due
Posted
Feb. 7, 2025, 7:50 a.m. EST
Set Aside
None
Place of Performance
Central Arkansas Veterans Healthcare System North Little Rock 72114 United States
Source

Current SBA Size Standard
$34 Million
Pricing
Likely Fixed Price
Est. Level of Competition
Low
On 2/7/25 VISN 16: South Central VA Health Care Network issued Synopsis Solicitation 36C25625Q0442 for Cooper-Atkins-Temp Trak Temperature and Humidity Sensing System Service and Maintenance due 2/20/25. The opportunity was issued full & open with NAICS 811210 and PSC J041.
Primary Contact
Title
Contracting Officer
Name
Anthony Marion   Profile
Phone
(713) 794-7408

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > 256-NETWORK CONTRACT OFFICE 16 (36C256)
FPDS Organization Code
3600-00256
Source Organization Code
100186525
Last Updated
March 23, 2025
Last Updated By
anthony.marion2@va.gov
Archive Date
March 22, 2025