Libi Otis Elevator Service Contract

Background
The National Park Service (NPS) is seeking information from capable firms to provide elevator services for the Little Bighorn Battlefield National Monument. The goal of this contract is to establish a comprehensive preventive maintenance, inspection, repair, and emergency service program for the newly installed Otis Gearless Belted MR elevator at the Visitor Center. This Sources Sought Notice is part of market research to identify qualified businesses and support acquisition strategy.

Work Details
The contractor shall provide all labor, materials, tools, equipment, and supervision necessary to perform the following tasks:

1. Preventive Maintenance: Conduct routine inspections, cleaning, lubrication, adjustment, and calibration of all mechanical, electrical, and safety components specific to the gearless belted MR drive system (U1HJ50). Inspect door operators, interlocks, guide rails, control systems, hoistway, pit, car top, emergency lighting, alarms, and communication devices. Maintain detailed maintenance logs and documentation of all work performed.

2. Testing and Compliance: Conduct annual and periodic safety tests per ASME A17.1/CSA B44. Coordinate required inspections with state elevator authorities. Provide written inspection reports and testing documentation.

3. Corrective Maintenance: Identify and correct deficiencies including replacement of OEM-approved parts specific to the U1HJ50 MR elevator drive system. Obtain approval for non-covered repairs prior to performing work.

4. Emergency Response: Provide emergency service for passenger entrapments or elevator malfunctions with a response time within two hours of notification. Document all emergency response actions including resolution and safety verification.

5. Documentation and Reporting: Maintain preventive maintenance checklists and service logs; submit service reports, inspection results, and emergency response documentation to the facility representative.

Period of Performance
The contract will be performed from September 1, 2026 through August 30, 2027.

Place of Performance
Little Bighorn Battlefield National Monument Visitor Center Museum in Garryowen, MT.

Bidder Requirements
Bidders must be an Otis-authorized service provider with technicians trained, licensed, and certified on Otis Gearless Belted MR elevators (Machine Number U1HJ50). Contractors must comply with OSHA regulations and maintain liability insurance as well as workers’ compensation coverage. All replacement parts must be OEM-approved for the U1HJ50 MR drive system.