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J&A: Document Storage System (DSS) Consult Tracking Manager Plus

ID: VA-25-00089678 • Type: Justification
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Description

This J&A is posted to justify the need to extend DSS Consult Tracking Manager services.

Background
The Department of Veterans Affairs (VA) is extending the DSS Consult Tracking Manager (CTM) Plus services through a sole source firm-fixed-price task order to Minburn Technology Group. This extension supports the Veterans Integrated Service Network (VISN) 6 health care system, which includes seven VA Medical Centers across North Carolina and Virginia. The CTM Plus software is crucial for managing patient consults efficiently, ensuring timely care for veterans.

Work Details
The contract involves the provision of DSS CTM Plus software licenses, which is a web-based solution designed to enhance the management of patient consults in clinical settings. Key features include:
- Instant, up-to-date dashboard view of all patient consult statuses.
- Automatic task queue management that updates as tasks are completed.
- Streamlined workflows that improve clinician efficiency and increase bedside time.
- Real-time analytics for monitoring consult progress and ensuring timely patient care.
- Seamless integration with existing systems like Computerized Patient Record System (CPRS) and Veterans Health Information Systems and Technology Architecture (VistA).

The software is currently installed at 113 VAMC systems and community-based outpatient clinics, making it unique in its compatibility with existing infrastructure.

Period of Performance
The estimated period of performance for this contract extension is from June 29, 2025, through September 28, 2025.

Place of Performance
The services will be performed at seven locations within the Veterans Integrated Service Network (VISN) 6: Asheville VA Medical Center, Durham VAMC, Fayetteville VAMC, Hampton VAMC, Richmond VAMC, Salem VAMC, and Salisbury VAMC.

Overview

Award Date
March 28, 2022
Response Deadline
None
Posted
July 15, 2025, 3:24 p.m. EDT
Set Aside
None
Place of Performance
NC 27707 United States
Source
SAM

Current SBA Size Standard
$34 Million
Pricing
Likely Fixed Price
Est. Level of Competition
Sole Source
Est. Value Range
Experimental
$500,000 - $1,500,000 (AI estimate)
Signs of Shaping
70% of similar contracts within the VA Headquarters had a set-aside.
On 7/15/25 TAC Texas issued Justification VA-25-00089678 for J&A: Document Storage System (DSS) Consult Tracking Manager Plus.
Primary Contact
Name
Tianna Woods   Profile
Phone
(848) 377-5326

Documents

Posted documents for Justification VA-25-00089678

Question & Answer

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > TECHNOLOGY ACQUISITION CENTER AUSTIN (36C10A)
FPDS Organization Code
3600-0010A
Source Organization Code
100170295
Last Updated
July 15, 2025
Last Updated By
tianna.woods@va.gov
Archive Date
Aug. 14, 2025