Posted: June 21, 2024, 3:01 p.m. EDT
INTENT OF NOTICE
This is a follow up to previously posted sources sought. This notice is to gather more comments for the PWS via a Request for Information and also continue to the search for potential sources that can meet the government's requirement.
This is a Sources Sought Notice (SSN) and Request for Information (RFI) and is for informational purposes only. THIS IS NOT A REQUEST FOR PROPOSALS, QUOTATIONS, OR BIDS. Per Federal Acquisition Regulation (FAR) 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responses do not affect a potential offeror's ability to respond to any future synopsis/solicitation. The Government will not provide reimbursement for any information that may be submitted in response to this notice. Respondents are solely responsible for all expenses associated with responding to this notice. This notice is a market survey being conducted to determine whether there are adequate Small Business contractors for the following proposed procurement, as well as collect any comments relating to the Performance Work Statement.
DESCRIPTION OF SERVICES
This requirement is for the integrated Employee Assistance and Work-life Referral Service Program for Internal Revenue employees. The EAP helps employees experiencing problems that may affect job performance and quality of life. This requirement calls for all IRS employees and their immediate family members to receive an integrated Employee Assistance and Work-life Referral Service (WLRS) Program. Immediate Family Members is defined as members of the immediate household who are dependents, which may include children, elderly parents, and/or spouses/partners who share financial and family caretaking responsibilities.
The Contractor, subcontractors, consultants, and their respective employees shall comply at all times with applicable provisions of federal, state, and local law, including the Health Insurance Portability and Accountability Act (HIPAA). Services are provided to all IRS employees and their immediate family members regardless of their function or geographic post of duty, including those in outlying areas. There is no cost to employees and eligible family members for EAP and Work-life services. The current population of the IRS is 85,227 and expected to be more than 90,000 by the end of calendar year 2024.
See attached Performance Work Statement for more information.
TYPE OF CONTRACT
The work under this contract is firm fixed price and labor hours contract.
LOCATION OF SERVICES
Most be able to provide services to all IRS locations throughout the United States and its outlying areas.
ANTICIPATED CONTRACT SERVICE PERIODS
Base Ordering Period January 1, 2025 to December 31, 2025
Option Period 1 January 1, 2026 to December 31, 2026
Option Period 2 January 1, 2027 to December 31, 2027
Option Period 3 January 1, 2028 to December 31, 2028
Option Period 4 January 1, 2029 to December 31, 2029
Option to Extend Services (FAR 52.217-8) January 1, 2030 to June 30, 2030
SIZE STANDARD
The applicable NAICS code is 624190, Other Individual and Family Services, and the small business size standard is $16 million.
SELECTION/AWARD PROCEDURES
The award will be made utilizing a best value trade off methodology. The objective of the selection method is to select the proposals that represent the best value to the Government. The award will be made to the responsible Offeror whose proposal/quote conforms to the solicitation and offers the best value to the Government, considering the price and non-price factors. For this procurement, it is anticipated that the technical factors when combined will be significantly more important than price.
RESPONSE INFORMATION
Interested vendors shall complete the attached form no later than 12:00 PM on July 11, 2024 and return it to james.e.eckhardt@irs.gov along with a 1 page capability statement.
If the vendor has any comment as it pertains so the PWS they shall use and complete the attached excel file title Request for Information Comments . Please specify the page #, the section and the reference/language you are making comment to ensure the government may evaluate properly.
Responses to this Sources Sought announcement will be used by the Government to make appropriate acquisition decisions. All interested Small Business contractors are encouraged to submit responses.
Respondents are advised that the Government is under no obligation to provide feedback to respondents with respect to any information submitted. No proprietary, classified, confidential, or sensitive information should be included in your response. After review of the information received, a solicitation may be published on www.Sam.Gov. A determination by the Government to proceed with the acquisition as a set-aside is within the sole discretion of the Contracting Officer.
Posted: June 20, 2024, 9:38 p.m. EDT
Background
The solicitation is for the integrated Employee Assistance and Work-life Referral Service Program for Internal Revenue employees. The Employee Assistance Programs (EAP) and Work-Life referral services are provided under the authority of 5 U.S.C. ยง 7901, which mandates federal agencies to establish health services for the promotion and maintenance of the physical and mental fitness of employees in the Federal Government.
Work Details
The contractor is required to provide an integrated Employee Assistance and Work-life Referral Service Program for Internal Revenue Service employees, including immediate family members. The services include confidential assessments, short-term counseling, referrals, and follow-up services to employees dealing with personal or work-related problems that may affect their attendance, work performance, and conduct. The contractor must comply with applicable provisions of federal, state, and local law, including the Health Insurance Portability and Accountability Act (HIPAA). Services are provided to all IRS employees and their immediate family members regardless of their function or geographic post of duty.
The contractor shall also provide on-site counseling services, emergency backup dependent care program, management consultation/referral services, management training and education, education/wellness programs, program outreach promotion, web-based information and research services, assessment counseling, work-life referral services, and critical incident stress management.
Period of Performance
The base ordering period is from January 1, 2025 to December 31, 2025. There are four option periods from January 1, 2026 to December 31, 2029. Additionally, there is an option to extend services from January 1, 2030 to June 30, 2030.
Place of Performance
The contractor must be able to provide services to all IRS locations throughout the United States and its outlying areas.
