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Integrated Workplace Management System (IWMS) Software

ID: OCOSSN04252025 • Type: Sources Sought
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Description

Posted: June 13, 2025, 3:05 p.m. EDT

6/13/2025 update: Extending the due date for submissions to the SSN to 6/23/2025. See updated attached SSN as well reflecting the new due date.

6/12/2025 - update: Posted responses to additional questions received - see new attachment.

Please see attached sources sought notice (SSN), and accompanying statement of work (SOW) for instructions and additional information. Note: This is not a solicitation or RFQ. This is a sources sought notice only.

Standard brochures and/or paraphrasing of the SOW will not be considered a sufficient response to this notice.

Note: The attached sources sought notice (SSN) and the statement of work (SOW) have been revised.
The SSN gives additional information on page 1 under "Description" of the number of anticipated users of the software.
In addition, the SSN has increased the total number of pages allowed for the submission, as stated in the "Submissions instructions" on page 3.
Lastly, the submission instructions also adds further information on acceptable electronic formats for the submission.

Due date has been extended to 6/16 - see SSN.

Responses to some questions has also been posted.

Posted: June 12, 2025, 5:15 p.m. EDT
Posted: May 30, 2025, 6:01 p.m. EDT
Posted: May 24, 2025, 3:42 p.m. EDT
Posted: May 14, 2025, 10:17 p.m. EDT
Posted: April 29, 2025, 10:18 p.m. EDT
Posted: April 25, 2025, 7:17 p.m. EDT
Background
The Architect of the Capitol (AOC) is responsible for maintaining, operating, developing, and preserving over 18,400,000 square feet of building space and over 570 acres of land within the United States Capitol Complex. The AOC's mission is to serve Congress and the Supreme Court, preserve America’s Capitol, and inspire memorable experiences.

The AOC is seeking proposals for the procurement and implementation of an Integrated Workplace Management System (IWMS) that includes Computerized Maintenance Management (CMMS) and Enterprise Asset Management (EAM) solutions to streamline operations and enhance service delivery.

Work Details
The contract involves the procurement and implementation of an IWMS that encompasses software solutions for facilities management, project management, space management, training, and technical support. Key tasks include:

1. Implementation services including installation and configuration of software systems.
2. Discovery and Business Process Mapping to align IWMS with AOC's operational needs.
3. Data Migration from existing systems like WebTMA including asset registry and work order information.
4. Integration Assessment to modify existing business processes as needed.
5. User Acceptance Testing to ensure system functionality meets requirements.
6. End-User Training tailored to specific operational roles.
7. Ongoing Support Services during implementation and post-go-live phases for at least six months.
8. Maintenance and Upgrade Support detailing processes for software updates.

Place of Performance
The contract will be performed in Washington, DC.

Overview

Agency
Architect of the Capitol (AOC)
Response Deadline
June 23, 2025, 12:00 p.m. EDT (original: June 2, 2025, 12:00 p.m. EDT) Past Due
Posted
April 25, 2025, 7:17 p.m. EDT (updated: June 13, 2025, 3:05 p.m. EDT)
Set Aside
None
NAICS
541512 - Computer Systems Design Services
PSC
None
Place of Performance
Washington, DC 20024 United States
Source
SAM
Current SBA Size Standard
$34 Million
Est. Level of Competition
Low
Odds of Award
20%
On 4/25/25 Architect of the Capitol issued Sources Sought OCOSSN04252025 for Integrated Workplace Management System (IWMS) Software due 6/23/25. The opportunity was issued full & open with NAICS 541512.
Primary Contact
Name
Tim Nyberg   Profile
Email
tim.nyberg@aoc.gov
Phone
None

Documents

Posted documents for Sources Sought OCOSSN04252025

Question & Answer

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Additional Details

Source Agency Hierarchy
ARCHITECT OF THE CAPITOL > ARCHITECT OF THE CAPITOL > ACQUISITION & MATERIAL MAN DIV
FPDS Organization Code
0100-015273
Source Organization Code
500049163
Last Updated
July 9, 2025
Last Updated By
tim.nyberg@aoc.gov
Archive Date
July 8, 2025