Information Resource Center Services

Background
The United States Trade and Development Agency (USTDA) is issuing a Request for Proposal (RFP) for the purpose of entering into a single award Firm-Fixed-Price contract for Information Resource Center (IRC) Administrative Support Services.

The goal of this contract is to provide program and administrative support services primarily in support of the Agency’s records management program, which includes various tasks related to the management and preservation of agency records.

Work Details
The Contractor shall perform the following tasks:
1. Maintain USTDA’s Central Agency Files (CAF), including inventorying and organizing documents in an electronic database, assisting agency staff with document identification, and serving as the primary Point of Contact (POC) for records management.
2. Convert agency files from hard copy to electronic files through scanning and copying.
3. Serve as USTDA’s technical expert (Records Custodian) to interact with the National Archives and Records Administration (NARA) ensuring compliance with NARA policies.
4. Conduct annual reviews of the Agency’s Records Schedule to ensure compliance with NARA requirements.
5. Provide training on USTDA Records Management policies to agency staff, including onboarding and offboarding processes.
6. Initiate data input into USTDA’s Information Management System(s) and run data reports as requested.
7. Deliver weekly status reports on task progress, maintain a well-organized mail room, process incoming mail, and ensure copier areas are stocked with supplies.

Period of Performance
The performance of this contract shall begin on September 29, 2026, and continue through September 28, 2027, with options to extend for additional years up to September 28, 2031.

Place of Performance
The contract will be performed at the USTDA headquarters located at 1101 Wilson Boulevard, Suite 1100, Arlington, VA.