Indefinite Quantity Ordering Agreement: Arkansas

An indefinite quantity ordering agreement is an agreement pursuant to which the contractor will perform a series of individual projects at different Postal Service facilities. The solicitation, and resulting contract includes, by reference, a Construction Task Catalog (CTC) produced and maintained by Gordian.

All unit prices are based on local labor, material and equipment prices to perform the activity. The solicitation, and resulting contract also includes Technical Specifications which set forth the quality of workmanship and quality of materials required for the service tasks. Offering Firms responding to this solicitation will propose Adjustment Factors to be applied to the CTC Schedule. The Adjustment Factors will apply to each unit price in the CTC, except for any line item specifically noted otherwise. As projects are initiated by the Postal Service, the contractor will participate in a Joint Scope Meeting, at which the scope of work for the individual project will be explained to the contractor, and give the contractor an opportunity to ask questions, inspect the site and make recommendations with regards to means and methods, scheduling and other aspects of the project as circumstances dictate.

The Postal Service will then prepare a Detailed Scope of Work and issue a Request for Proposal to the contractor. The contractor will prepare a Price Proposal Package for the project including, among other items, a Price Proposal and a schedule. In general, the Price Proposal will be prepared by identifying the proper construction tasks from the CTC and multiplying the pre-set unit prices by the quantity required and by the appropriate Adjustment Factors. The Postal Service will review the Price Proposal Package and may request changes. Once an acceptable Work Order Package has been submitted, the Postal Service Contracting Officer will issue a Notice to Proceed for the project.

A separate work order will be issued for each project. A work order will contain a Detailed Scope of Work, the project completion time, and the price to be paid for the work. The work order price shall be a lump sum, firm fixed price based on the sum total of the unit prices for the completion of the Detailed Scope of Work.

The United States Postal Service (USPS) has partnered with Gordian, Inc. to provide management of its IDIQ Ordering Agreement construction program. In this role, Gordian provides support to USPS in the administration of the program, including preparing Construction Task Catalogs and related technical specifications, providing information management systems and licenses to contractors, training to contractors, consulting services to USPS, and assisting with proposals or work order development.

HOW TO PARTICIPATE IN THE OPPORTUNITY

All proposals must be submitted online via the USPS eSourcing portal Coupa. USPS eSourcing Coupa is a web-based electronic solicitation platform. If your organization wishes to participate in this solicitation, please see the attached Coupa registration instructions. If you have any questions on the registration process, contact Jennifer Santiago at Jennifer.Santiago@usps.gov or (860) 285-7138.

Once you complete the registration process, the Postal Service will review the entry within seven (7) business days to ensure it is complete and accurate. Upon approval, you will be notified via e-mail of your log-in credentials.

Once you are registered or if your company is already registered in Coupa, please contact Jennifer Santiago at Jennifer.Santiago@usps.gov or (860) 285-7138 to request an invitation to bid. Separate electronic messages will be sent inviting you to participate in the solicitation and notifying you when the event is opened.

Each organization must "accept" the Invitation in order to place a bid in Coupa. Any required documentation may be attached to your bid after submitting total dollar amount of bid in Coupa.