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IDR 2026 - Event Planner   2

ID: 19AR2026Q0010 • Type: Solicitation • Match:  100%
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Description

The requirement is for event planner services. All responsible sources may submit a quotation, which will be considered.

The Government may award the contract based on the initial offer without discussion. The resultant contract will be a firm fixed price type contract.

All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to submitting an offer pursuant to FAR provision 52.204-7. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed (30 MB), if it does then you might have to send more than one email.

PLACE OF CONTRACT PERFORMANCE: Buenos Aires, Argentina

Background
The United States Embassy in Buenos Aires is seeking event planner services for the Independence Day Reception, which is a significant representational event for the embassy. This contract aims to gather distinguished guests from various sectors, including political, economic, business, religious, entertainment, cultural, and arts. The event will feature remarks from the U.S. Ambassador and will celebrate American history and culture.

Work Details
The contractor must provide all specialized labor, materials, tools, equipment, and professional supervision necessary for the production of the event. Key tasks include:
- Event Date: Tuesday, June 30, 2026
- Location: Residence of the U.S. Ambassador
- Time: 17:00 to 22:00
- Expected Guests: ~1,000
- The theme is 'Freedom 250 - American Excellence', highlighting 250 years of American milestones.

- Unique room concepts include:
- Dining Room focusing on American Arts and Culture with a 'Soundtrack of Freedom' theme.
- Ballroom featuring 'Golden Age of TV' and 'American Sports/Olympics' with interactive exhibits.
- Library as an Immersion Room themed around 'Space: The Final Frontier'.
- Large Tent Area dedicated to 'American Firsts' showcasing innovation and discovery.

- Each area should have Instagram-worthy installations depicting historical events or landmarks.

Period of Performance
The contract will be performed on June 30, 2026.

Place of Performance
Buenos Aires, Argentina
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Overview

Agency
U.S. Embassy In Buenos Aires [DOS]
Response Deadline
April 22, 2026, 1:00 p.m. EDT Past Due
Posted
April 8, 2026, 2:34 p.m. EDT (updated: April 22, 2026, 11:51 a.m. EDT)
Set Aside
None
NAICS
561920 - Convention and Trade Show Organizers
PSC
R706 - Support- Management: Logistics Support
Place of Performance
AR-C Argentina
Source
Open
Current SBA Size Standard
$20 Million
Pricing
Fixed Price
Est. Level of Competition
Average
Est. Value Range
Experimental
$20,000 - $60,000 (AI estimate)
On 4/8/26 U.S. Embassy In Buenos Aires issued Solicitation 19AR2026Q0010 for IDR 2026 - Event Planner due 4/22/26. The opportunity was issued full & open with NAICS 561920 and PSC R706.
Primary Contact
Name
Timothy Dougherty   Profile
Email
bns-procurement@state.gov
Phone
None

Secondary Contact

Name
Zeny Montoya   Profile
Email
bns-procurement@state.gov
Phone
None

Documents

Posted documents for Solicitation 19AR2026Q0010

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Additional Details

Source Agency Hierarchy
STATE, DEPARTMENT OF > STATE, DEPARTMENT OF > US EMBASSY BUENOS AIRES
FPDS Organization Code
1900-AR200
Source Organization Code
100176720
Last Updated
May 7, 2026
Last Updated By
ustickrh@state.gov
Archive Date
May 7, 2026