IAFS Internal Air Flow System for two Servers Base year Plus 4 Option Years 60 Months total
Full Perfromance Work Statement can be found as an Attachment. Please review all attachments and include completed Schedule of Items attachment and complet Full Text Clauses within the Solicitation attachment.
HQ042325QE037
REQUEST FOR QUOTE (RFQ)
Title of requirement: DFAS I&T Infrastructure & Production Support and DFAS Site Support (JBD) Cleveland require annual maintenance for two (2) High Volume Server Rack Air IAFS Internal Air Flow System for rack-fans, chips, RAM and motherboard. Conditioning airflow inside server chassis units located at 555 E. 88th Street, Bratenahl, OH 44108. These are Liebert - manufactured units and require qualified (certified) systems vendors for maintenance. They need to maintain climate-controlled environments for sensitive information technology equipment to prevent failure or damage to both equipment and data. The maintenance plan required is the Liebert Pre-Packaged Essential Service Plan for on-site support from a qualified (certified) systems vendor to assure the equipment functions properly and protects the valuable computer equipment and personnel in those areas.
1. Part Number 1479270 DS AIR DS105AUA0EI003B 4 ESSENTIAL.
2. Part Number 1479271 DS AIR DS105AUA0EI003B 4 ESSENTIAL
This is a combined synopsis/solicitation (RFQ) for the acquisition of High Volume Air Conditioning (HVAC) unit maintenance for Defense Finance and Accounting Service, Bratenahl, OH in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This will be a total small business set aside. NAICS code for this announcement is 238220 with small business size standard of $19 million.
Reference No.: HQ042325QE037
SOLICITATION CLOSING DATE: All quotes must be received by the closing date/time on April 16, 2025 6:00 PM eastern. Preferred delivery method for submission of your quote is via email: miranda.j.amir.civ@mail.mil. Quotes shall include at a minimum, in addition to the items listed in the section BASIS for AWARD below, the following:
- Unit pricing per line item as shown on the separately attached schedule of items table;
- Vendor Contact Name, Phone Number and Email Address
- Company Cage Code and DUNS Number
- Tax Identification Number
- Business Size: Small/Large/Other: _______________
- Place of Manufacture
IMPORTANT REMINDERS:
- Prior to submission of quote, please verify your registration is current and active via the System for Award Management (SAM): https://www.sam.gov/.
Note: A Schedule of Items table has been provided as a separate attachment to assist with supplying the required pricing and vendor contact information.
Attached Documents : Performance Work Statement (PWS), Schedule of Items, and Solicitation for Full Text (Clauses and Provisions).
Issued by:
Point of Contact: Miranda Amir
DFAS Contract Services Directorate
3990 E Broad Street
Bldg. 21
Columbus, OH 43213-1152
Phone: 614-701-4283
Email address: miranda.j.amir.civ@mail.mil
Contract Type: Under FAR Part 13.5 the Government intends to award a single firm fixed Price (FFP) award.
REQUIRED : Page 1-2 of the document Full Text must be completed by the vendor and sent in with that vendor's quote. Failure to complete the necessary representations of these two (2) provisions will result in that vendor's quote NOT be considered for award.
Description of Requirement: This procurement is to provide annual maintenance for two (2) High Volume Server Rack Air IAFS Internal Air Flow System for rack-fans, chips, RAM and motherboard located at 555 E. 88th Street, Bratenahl, OH 44108. These are Liebert-manufactured units and require qualified (certified) systems vendors for maintenance. They need to maintain climate-controlled environments for sensitive information technology equipment to prevent failure or damage to both equipment and data. The maintenance plan required is the Liebert pre-packaged essential service plan for on-site support from a qualified (certified) systems vendor in order to assure the equipment functions properly and protects the valuable computer equipment and personnel in those areas.
Please refer to the Performance Work Statement (PWS) for more details.
Warranties: The contractor shall provide all services associated with manufacture's Lifetime Limited warranty to include shipping and all other fees within the first 90 days.
Period of Performance: This contract will be established for a one (1) year base period and four one-year option periods from 6/1/2025 through 5/31/2030.
Place of Performance:
DFAS Bratenahl:
555 E. 88th Street
Bratenahl, OH 44108
List any Acceptance Criteria: All or none basis.
BASIS FOR SELECTION: The Government will award a single contract to the Contractor whose quote is determined to be the lowest price technically acceptable. All quote submissions MUST provide proof/documentation they are a licensed Liebert reseller. Failure to conform to this requirement will result in the quote being removed from consideration.
Cost of Quotes: Expenses incurred in the preparation of quotes in response to this RFQ are the vendor's sole responsibility and not reimbursable by the Government.
Invoicing and Payment: Invoices shall be submitted as a 2-in-1 nvoice via Wide Area Workflow (WAWF) to a WAWF acceptor that will be identified in the resulting contract per DFARS Clause 252.232-7006 Wide Area Work Flow. It is the Contractor's responsibility to register in the WAWF system in order to insure prompt payment. Once the invoice is received in WAWF, the Acceptor will review and if correct accept it for payment.
Contracting Officer's Representative (COR): The COR will act as the on-site, technical point-of-contact for the Government during execution of this contract. The COR's authority is limited to technical issues and is not authorized to make contractual decisions. The COR will monitor performance, funding and payment requirements. An alternate, will be assigned if the designated COR is unavailable. COR will be provided upon award of any resultant contract.
Applicable Provisions and Clauses: The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-02. The Government intends to include the following FAR and DFAR clauses and provisions, either by reference or in full text in the resulting award. NOTE: The FAR and DFARS clauses may be accessed in full text at http://www.acquisition.gov/browse/index/far.
QUESTIONS AND INQUIRIES CONCERNING THIS RFQ: All questions and inquiries concerning any aspect of this requirement must be submitted in writing to miranda.j.amir.civ@mail.mil . Telephone requests will not be honored. The Government's response to inquiries will be made in writing. Any resulting additions, deletions or changes to the RFQ will be made by issuances of a formal amendment. Quoters are instructed specifically to contact only the issuing contract office in connection with any aspect of this requirement prior to contract award.
PLEASE NOTE: A quotation does not constitute an award; therefore, an obligation to your company is not official until you receive a purchase order.
Background
The Defense Finance and Accounting Service (DFAS) is seeking annual maintenance for two High Volume Server Rack Air Internal Air Flow Systems (IAFS) located at 555 E. 88th Street, Bratenahl, OH 44108.
These Liebert-manufactured units are critical for maintaining climate-controlled environments for sensitive IT equipment to prevent failures or damage to both equipment and data. The goal of this contract is to ensure proper functioning of these systems through a maintenance plan that includes on-site support from certified vendors.
Work Details
The contractor will provide annual maintenance services for two High Volume Server Rack Air IAFS units, which include:
- Guaranteed eight-hour on-site emergency response, seven days a week, 24 hours a day, within 150 miles of a Liebert Services' Service city.
- Four quarterly preventive maintenance inspections scheduled by the customer during business hours (7 am - 4 pm, Monday-Friday).
- Access to the 1-800-LIEBERT Customer Response Center.
- Full labor and travel coverage for emergency service within the contiguous United States.
- Full parts coverage with certain exclusions (e.g., external piping, outdoor condensing unit replacement).
- Access to Liebert Customer Services Network Online portal.
- Services performed by Liebert Factory Trained Technicians.
- Initial inspection and service level adjustments prior to full-service contract acceptance on a time and material basis. Maintenance tasks include checking and replacing filters, inspecting blower sections, cleaning air-cooled condensers, checking water/glycol condensers and pumps, examining humidifiers, and monitoring refrigerant cycles.
Period of Performance
The contract will be established for a one-year base period with four one-year option periods, running from June 1, 2025, through May 31, 2030.
Place of Performance
DFAS Bratenahl: 555 E. 88th Street, Bratenahl, OH 44108
