HVAC Exhaust Fan Replacement- Emergency Repair (Hilo, HI)

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

ii. The solicitation number is 12905B25Q0037 and is issued as a Request for Quotation (RFQ).

iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-03 dated 01/17/2025. Service Contract Labor Standards Wage Determination Number 2015-5691 Revision 23 for Hawaii County, HI is applicable and is attached.

iv. This solicitation is issued as a Total Business Set Aside. The associated NAICS code is 238220 the small business size standard is $19M.

v. List CLINS, item descriptions, quantities and units of measure:

Item Supplies/Services Qty Unit of Issue Unit Price Total Price

1 Emergency Repair Exhaust Fan 1 JB $ - $ -

vi. Description/Statement of Work/Specification:

United States Department of Agriculture (USDA), Agricultural Research Service (ARS), Pacific West Area (PWA), Daniel K. Inouye U.S. Pacific Basin Agricultural Research Center in Hilo, HI has an urgent requirement for repair/replacement of an exhaust fan in the Main Laboratory. See attached Statement of Work.

vii. Date(s) and place(s) of delivery and acceptance:

Delivery by: 105 days from Notice of Award

United States Department of Agriculture (USDA)
Agricultural Research Service (ARS)
Pacific West Area (PWA)
Daniel K. Inouye U.S. Pacific Basin Agricultural Research Center
928 Stainback Highway
Hilo, HI 96720

viii. FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.

ix. Evaluation:
For the evaluation criteria, please see the attached RFQ clauses and provisions.

x. Offerors are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items, with their offer online at SAM: www.sam.gov. An offeror must state in their offer if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.

xi. FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.

xii. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.

xiii. There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.

xiv. The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.

xv. Date, time and place offers are due.

Offers are due by 12:00 p.m. EST on March 12, 2025.

Submit offers to the following e-mail address(es), by the offer due date and time:

spencer.hamilton@usda.gov

Late quotes after the established deadline may be considered only if it is in the government's best interest and if it will not unduly delay award.

xvi. Any and all questions regarding this solicitation shall be submitted in writing to Spencer Hamilton at spencer.hamilton@usda.gov no later than 12:00 p.m. EST on March 10, 2025.