Hotel Accommodation

Background
The Department of State is seeking to acquire hotel accommodations for a Senior High Level USG VIP visit, which includes a delegation with support elements in Security, Communications, Logistics, and Operations.

The estimated cost for this acquisition is Euro 300,000.00 or US equivalent $338,600.45. Due to security concerns and the urgency of the requirement, the Department recommends using other than full and open competition for this acquisition.

Work Details
The contractor selected for this service is Q EXCELSIOR ITALIA S.R.L., located at Via Vittorio Veneto, 125 00187 Rome, Italy (The Westin Excelsior Rome Hotel).

The services required include providing hotel accommodations with an estimated number of room/nights totaling 270. The justification for not conducting full and open competition is based on security concerns that prohibit sufficient advanced notification of travel plans, necessitating immediate arrangements with local vendors.

The selection process considers the safety and logistical requirements essential for accommodating the Senior High Level USG Principal and their staff. Unique qualifications of the contractor include the ability to meet security needs, provide adequate conference facilities, and ensure effective communications support.

Period of Performance
The contract will be performed in alignment with the schedule of the Senior High Level USG VIP visit, which is subject to change based on security and logistical considerations.

Place of Performance
The services will be performed at The Westin Excelsior Rome Hotel in Rome, Italy.