NEW-Medical Physics PM Services | Base year 1 Option Year   2

Background
The Department of Veterans Affairs (VA) is seeking a contractor to provide medical physicist services in support of the Veterans Affairs Northern California Health Care System (VA NCHCS) Radiation Safety Program. The primary location for this contract will be the VA Medical Center Sacramento at Mather, California, with additional satellite offices located in Martinez, Redding, Stockton, Sonora, Modesto, Mare Island, and McClellan.

The goal of this contract is to ensure compliance with radiation safety standards and regulations while providing essential medical physics support.

Work Details
The contractor shall provide all labor, materials, supplies, equipment, transportation, software, and qualified personnel necessary to deliver medical physicist services. Key tasks include:

1. Performing quarterly, semi-annual, and annual quality control testing on Nuclear Medicine and Diagnostic x-ray equipment.
2. Conducting acceptance testing of new devices and full inspections of repaired or adjusted equipment.
3. Providing consultation for safety training and other related services as needed.
4. Attending Radiation Safety Meetings and reviewing relevant policies and procedures.
5. Submitting written reports of surveys and test results promptly.
6. Ensuring that all contractor employees meet specific qualifications including residency within 180 miles of clinical sites and holding necessary certifications in medical physics.

Period of Performance
The contract period will begin on September 1, 2026, and end on August 31, 2027. There is an option for one additional year from September 1, 2027, to August 31, 2028.

Place of Performance
The services will be performed at the VA Medical Center Sacramento at Mather, California, as well as at various satellite offices located in Martinez, Redding, Stockton, Sonora, Modesto, Mare Island, and McClellan California.

Bidder Requirements
Bidders must be Service Disabled Veteran Owned Small Businesses (SDVOSB). Additionally, contractor employees must have a master's degree in medical physics or a related field and hold current Board Certification in Diagnostic Radiological Physics by recognized boards. Experience in NRC licensed medical facilities is required along with adherence to specific radiation safety standards.

Incumbent Analysis (see Incumbents section for more detail)
This opportunity appears to have a confirmed incumbent based on prior contract 36C26124P0633 awarded to LBT Diagnostic Radiation Physics Consulting for medical physicist services ($255,400) covering 03/01/24–08/31/26. The prior work description aligns with the current requirement to provide medical physicist support for the VA NCHCS Radiation Safety Program, including ongoing diagnostic x-ray and nuclear medicine quality control/testing, acceptance testing, radiation safety meeting support, and related reporting across the Sacramento Mather site and satellite locations.