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Solicitation - LOTO Procedures - Base   2

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Is there an inventory list that is referenced in the 1.0 Introduction section of SOW? This requires a site survey, there is not an all inclusive list at the moment. 2) Under the 3.0 Scope - Lockout-Tagout Procedures section of the SOW it states "Link each piece of equipment on the LOTO inventory with the associated LOTO procedure." Does the "link" mean having the associated QR code on the inventory list or does this mean something else? This is for the QR or Bar Code. 3) Under the 3.0 Scope - Lockout-Tagout Procedures section of the SOW it states "All discrete isolation points on equipment, machines or in a system shall be assigned a unique number and identification (name, nomenclature or descriptive term)." Would the specific energy source (electric, water, steam....) written on the isolation point tag satisfy the "identification" requirement? Yes, with a possibly a point number. Such as Electric 001 or Steam 001. 4) Under the 4.0 Specific Tasks - 4.2 CLIN 0002: Implementation - 4.2d section of the SOW it states "All procedures with include an associated QR code for reference. This QR code will be available at the Energy Control Point as well at the equipment requiring the procedure. The QR code will be a cloud reference and additional reference should damage occur after LOTO is performed." Generating the QR codes is not a problem however having the VA in sole control of the cloud where the manipulation of the QR codes takes place would be a problem if the contractor were not to be employed by the ARIZONA VA HEALTH CARE SYSTEM for the years to come. Is there a plan in place for the future maintenance of the QR codes? The facility hopes to have a software program installed on a stand-alone computer for this, however the cloud with a website address and login information would be sufficient. The cloud would also be accessed by a stand-alone computer. 5) Under the 4.0 Specific Tasks - 4.1 CLIN 0001: Survey & Procedures - 4.1a section of the SOW ...show more
Is there an inventory list that is referenced in the 1.0 Introduction section of SOW? This requires a site survey, there is not an all inclusive list at the moment. 2) Under the 3.0 Scope - Lockout-Tagout Procedures section of the SOW it states "Link each piece of equipment on the LOTO inventory with the associated LOTO procedure." Does the "link" mean having the associated QR code on the inventory list or does this mean something else? This is for the QR or Bar Code. 3) Under the 3.0 Scope - Lockout-Tagout Procedures section of the SOW it states "All discrete isolation points on equipment, machines or in a system shall be assigned a unique number and identification (name, nomenclature or descriptive term)." Would the specific energy source (electric, water, steam....) written on the isolation point tag satisfy the "identification" requirement? Yes, with a possibly a point number. Such as Electric 001 or Steam 001. 4) Under the 4.0 Specific Tasks - 4.2 CLIN 0002: Implementation - 4.2d section of the SOW it states "All procedures with include an associated QR code for reference. This QR code will be available at the Energy Control Point as well at the equipment requiring the procedure. The QR code will be a cloud reference and additional reference should damage occur after LOTO is performed." Generating the QR codes is not a problem however having the VA in sole control of the cloud where the manipulation of the QR codes takes place would be a problem if the contractor were not to be employed by the ARIZONA VA HEALTH CARE SYSTEM for the years to come. Is there a plan in place for the future maintenance of the QR codes? The facility hopes to have a software program installed on a stand-alone computer for this, however the cloud with a website address and login information would be sufficient. The cloud would also be accessed by a stand-alone computer. 5) Under the 4.0 Specific Tasks - 4.1 CLIN 0001: Survey & Procedures - 4.1a section of the SOW it states "LOTO Procedures will be in compliance with the VA written compliance program". Would the LOTO procedures be in compliance with the VA written compliance program if the procedures were in compliance with OSHA 29 CFR 1910.147? Yes B. I have some questions below pertaining to the SOW  36C26222Q1745: 1) The information below is taken out of section B2 - PRICE/COST SCHEDULE: B.2 PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1,500.00 EA _______ ________________  LOTO PROGRAM AND PROCEDURES LOCAL STOCK NUMBER: 0001  0002 2.00 EA ______ _______________  INSTRUCTOR CLASSROOM TRAINING (2 CLASSES OF 10) LOCAL STOCK NUMBER: 0003  0003 20.00 EA _____ ______________  ONLINE WEB BASE LOTO TRAINING LOCAL STOCK NUMBER: 0004  0004 1.00 EA ____ ________________  LOTO EQUIPMENT (KITS, LOCKS, TAGS, ETC) LOCAL STOCK NUMBER: 0005  GRAND TOTAL ______________ For ITEM NUMBERS 0001, 0002, and 0003 are these the accurate numbers for the scope that we are using for this proposal? Yes For ITEM NUMBER 0004 does this number represent the total amount estimated in CLIN 005 from the 36C26222Q1745+100 SOW? See following from SOW CLIN 005 4.5a Provide 10 sets of standardized lockout devices. Each set shall include one representative device for each of the different types of lockout devices required. Each set shall include the necessary types of group lockout devices. 4.5b Provide 40 lockout padlocks. Each padlock is to be predominantly red in color, compatible with the provided lockout devices, and be keyed differently. Two keys shall be provided with each padlock. 4.5c Provide 100 standardized lockout tags. Lockout tags must be resistant to environmental elements which could damage them or render them illegible. The tags should be predominantly red or white and state Danger and Do Not Operate . The tags should have a section for the authorized person to write their name such that it won t smudge, fade or wipe off during its use. Is there an ITEM NUMBER that you would like for the contractor to add to this section for the scope of CLIN 004 - 4.4b from the 36C26222Q1745+100 SOW? This would be for $0.00 line item for additional equipment procedures. Hopefully this won t be needed. This would require a modification to be submitted. CLIN 004: Adding equipment and Maintenance 4.4a A price will be included to add equipment not on the provided list and a quote given, per item, with a declining cost schedule based on volume. 4.4b A price will be included as an option year, to perform annual audits of LOTO procedures in compliance with CFR 1910.147 (c) (1). This will include ensuring that procedures are still in good condition, properly secured, accurate (changes will be identified, documented and corrected), and the annual inspection will be certified with an inspection sticker/date on the procedure. Price shall be all encompassing and reflected to include every piece of equipment requiring inspection at NAVAHCS. show less

The Northern Arizona VA Health Care System is required by OSHA to have a written policy and procedures for Locking Out energy sources. Procedures shall be developed, documented and utilized for the control of potentially hazardous energy when employees are engaged in the activities covered by OSHA 29 CFR 1910.147. Procedures need to be developed for NAVAHCS campus facility in accordance with the VA written compliance program for LOTO.

OVERVIEW

Solicitation Number
36C26222Q1745
Response Deadline
Sept. 23, 2022, 6:00 p.m. EST
Posted
Sept. 22, 2022, 7:04 p.m. EST (originally: Sept. 20, 2022, 6:17 p.m.)
Set Aside
None
Place of Performance
Not Provided
Source
SAM
Links
None
PRIMARY CONTACT
  Profile
Title
Contract Specialist
Name
Marco Ramos
Email
marco.ramos1@va.gov
Phone
None
Fax
None
SECONDARY CONTACT
None

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Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF>VETERANS AFFAIRS, DEPARTMENT OF>262-NETWORK CONTRACT OFFICE 22L (36C262)
Last Updated
Sept. 22, 2022
Archive Date
Oct. 23, 2022