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Magnetic Resonance Safety Expert Services

ID: 36C25725Q0698 • Type: Special Notice
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Description

Special Notice Notice of Intent to Award a Sole Source Procurement The Department of Veterans Affairs West Texas Health Care System, Network Contracting Office 17, intends to modify contract 36C25723P0460 with LBT Diagnostic Radiation Physics Consulting LTD for the procurement of these additional services for Magnetic Resonance Safety Expert in accordance with VHA Directive 1105.5 MR Safety: Description Quantity Unit Option Year 2: On-Site Radiation Physicist Services for El Paso: Magnetic Resonance Safety Expert 4 JB Option Year 2: On-Site Radiation Physicist Services for Amarillo: Magnetic Resonance Safety Expert 4 JB Option Year 2: On-Site Radiation Physicist Services for Big Spring: Magnetic Resonance Safety Expert 4 JB Option Year 3: On-Site Radiation Physicist Services for El Paso: Magnetic Resonance Safety Expert 4 JB Option Year 3: On-Site Radiation Physicist Services for Amarillo: Magnetic Resonance Safety Expert 4 JB Option Year 3: On-Site Radiation Physicist Services for Big Spring: Magnetic Resonance Safety Expert 4 JB Option Year 4: On-Site Radiation Physicist Services for El Paso: Magnetic Resonance Safety Expert 4 JB Option Year 4: On-Site Radiation Physicist Services for Amarillo: Magnetic Resonance Safety Expert 4 JB Option Year 4: On-Site Radiation Physicist Services for Big Spring: Magnetic Resonance Safety Expert 4 JB LBT Diagnostic Radiation Physics Consulting LTD are a Service-Disabled Veteran Owned Business (SDVOSB). The current vendor has confirmed they are capable of providing the services being requested in accordance with VHA Directive 1105.5 MR Safety. Locations of performance: Department of Veterans Affairs West Texas VA Health Care System 5001 North Piedras El Paso, TX 79930 United States Amarillo Texas Veterans Health Care System Thomas E. Creek Medical Center 6010 Amarillo Blvd. West Amarillo, TX 79106 1991 USA West Texas Veterans Health Care System Big Springs Medical Center 300 Veterans Blvd. Big Springs, TX 79720 5566 USA Anticipated period of performance: Option year 2: 06/01/2025 05/31/2026 Option year 3: 06/01/2026 05/31/2027 Option year 4: 06/01/2027 05/31/2028 This notice is not to be considered a request for quotations or proposals. No contract will be awarded based on offers received in response to this notice; however, all responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency. Proposals or offers received will be used to determine if a comparable source is available and more advantageous to the government. If no affirmative written response is received within 7 days from the publication of this notice, a contract or order will be issued to LBT Diagnostic Radiation Physics Consulting LTD. without any further notice.
Background
The Department of Veterans Affairs West Texas Health Care System, through Network Contracting Office 17, is seeking to modify contract 36C25723P0460 with LBT Diagnostic Radiation Physics Consulting LTD. The goal of this contract modification is to procure additional services for Magnetic Resonance Safety Expert in accordance with VHA Directive 1105.5 MR Safety.

LBT Diagnostic Radiation Physics Consulting LTD is a Service-Disabled Veteran Owned Business (SDVOSB) and has confirmed their capability to provide the requested services.

Work Details
The contract includes the following tasks for On-Site Radiation Physicist Services categorized as Magnetic Resonance Safety Expert:
- Option Year 2:
- El Paso: 4 units
- Amarillo: 4 units
- Big Spring: 4 units

- Option Year 3:
- El Paso: 4 units
- Amarillo: 4 units
- Big Spring: 4 units

- Option Year 4:
- El Paso: 4 units
- Amarillo: 4 units
- Big Spring: 4 units

Period of Performance
Option year 2 from June 1, 2025, to May 31, 2026; Option year 3 from June 1, 2026, to May 31, 2027; Option year 4 from June 1, 2027, to May 31, 2028.

Place of Performance
The services will be performed at the following locations:
- Department of Veterans Affairs West Texas VA Health Care System, El Paso, TX
- Amarillo Texas Veterans Health Care System, Amarillo, TX
- West Texas Veterans Health Care System Big Springs Medical Center, Big Springs, TX

Overview

Response Deadline
July 11, 2025, 11:00 a.m. EDT Past Due
Posted
July 2, 2025, 9:30 a.m. EDT
Set Aside
None
Place of Performance
City
Source
SAM
Links

Current SBA Size Standard
$19 Million
Pricing
Likely Fixed Price
Est. Level of Competition
Sole Source
Est. Value Range
Experimental
$500,000 - $800,000 (AI estimate)
Signs of Shaping
57% of similar contracts within the Veterans Health Administration had a set-aside.
On 7/2/25 VISN 17: Heart of Texas Health Care Network issued Special Notice 36C25725Q0698 for Magnetic Resonance Safety Expert Services due 7/11/25.
Primary Contact
Title
Contract Specialist
Name
Gillian M. Hooge   Profile
Phone
(210) 364-3724

Additional Contacts in Documents

Title Name Email Phone
None Gillian Hooge Profile gillian.hooge@va.gov None

Documents

Posted documents for Special Notice 36C25725Q0698

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Additional Details

Source Agency Hierarchy
VETERANS AFFAIRS, DEPARTMENT OF > VETERANS AFFAIRS, DEPARTMENT OF > 257-NETWORK CONTRACT OFFICE 17 (36C257)
FPDS Organization Code
3600-00257
Source Organization Code
100167100
Last Updated
Aug. 11, 2025
Last Updated By
Gillian.Hooge@va.gov
Archive Date
Aug. 10, 2025